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Idaho State University

Information for the 2020-21 Fiscal Year 

(July 1, 2020 to June 30, 2021)

The CEC invites all ISU faculty members to submit an application for funding to serve any ISU community.

An ISU faculty member is any person who holds faculty status at the time of the submission. An ISU community includes any of the ISU campuses, surrounding communities, or an online event that is accessible to campus(es) and surrounding communities.

  • If you are planning a cultural event to take place anytime during the 2020-21 fiscal year, please submit your application (see below for additional instructions and links to the PDF application forms for each grant program) to the committee chair, Mona Xu (xuxiao@isu.edu), by Wednesday, September 30.
  • The committee understands “cultural event” to mean any event that celebrates human creativity or human experience, with particular attention to human diversity and its relevance, from the perspectives of the arts, the humanities, or those aspects of the social sciences, the sciences, and technology which have artistic or humanistic content and employ artistic or humanistic methods.
  • Tthe committee has a total fund of $7,000 in funds to distribute this fiscal year.
  • Proposals will be prioritized according to these criteria:
    • Evidence of cost-sharing
    • Evidence of concrete plans for student engagement
    • Evidence of concrete plans for community engagement
  • All funding offers are contingent on the availability of funds.
  • We encourage applications that address diversity and social justice.
  • Multiple applications from within a given department/unit for different events will be considered. However, only one application from an individual will be funded within a fiscal year. Preference will be given to applicants who have not received funding during the previous fiscal year.
  • Please note that CEC funds cannot be used to pay stipends to ISU employees, nor for meals.
  • The CEC logo is accessible here.
  • Successful applicants/events may be added to our website.

 

Mini-Grant Program

The Idaho State University Cultural Events Committee has allocated money to be awarded as Mini-Grants.

The Mini-Grant program is designed to help academic departments, colleges, and units bring to campus speakers, artists and special programs in areas important and relevant to the interests of ISU and the community.

The maximum amount of any one Mini Grant is $1,000. The intention of this program is to provide cost-share money; if possible, the individual department, college, and/or unit should provide fifty percent of the cost. Priority will be given to proposals with substantial cost sharing, evidence of concrete plans for student engagement, and evidence of concrete plans for community engagement.

The Cultural Events Committee (CEC) expects to be informed in a timely manner of the schedule for the Mini-Grant speakers, artists, or special programs and to be mentioned in all publicity.

Departments, colleges and units must comply with reimbursement policies set forth in the grant guidelines, and should communicate with the chair of the committee about procedures for reimbursement. Reimbursement will be limited to actual expenses, less the cost-share contributed by the department or college. Costs for travel should be kept to a minimum by using advance-purchase airfares. Lodging options include local hotels that ISU has contracts with, or, reserving a room in the Pond Student Union Building. Refer to ISU's travel website for monetary forms.

Please note that CEC funds cannot be used to pay stipends to ISU employees, nor for meals.

Requests for Mini-Grants should be completed on the fillable PDF form linked below and emailed to the current chair of the Cultural Events Committee (Mona Xu, xuxiao@isu.edu). Incomplete applications will be returned.

Questions about the Mini-Grant program should also be directed to the current committee chair.

Mini-Grant Application Form

 

Large Grant Program

The Cultural Events Committee has funds available to be awarded for large grants.

The Large Grant Program is designed to help departments, colleges, and units bring to campus speakers, artists, and special programs in areas important and relevant to the interests of ISU and the community. The amount of each grant varies according to the specific needs of the events.

These grants are distributed throughout the year but before the end of the fiscal year, and to the extent of the allocated budget, which varies from year to year. Please note that preference will be given to those applicants providing evidence of cost-share funding from sources outside the CEC, as well as evidence of concrete plans for student engagement, and evidence of concrete plans for community engagement.

All events must be either free and open to the public or, if admission is charged, the Cultural Events Committee will request a portion of the proceeds proportionate to the amount funded

  • If the Committee funds 50% or more of the costs of an event, it would receive 50% of the profits.
  • If the Committee funds less than 50% of the costs, it would receive the equivalent percentage of the profits (e.g., if 30% of the costs, then 30% of the profits).

Requests for Large Grants should be completed on the fillable PDF form linked below.

Please note that CEC funds cannot be used to pay stipends to ISU employees, nor for meals.

Completed Large Grant PDF forms should be emailed to the current chair of the Cultural Events Committee (Mona Xu, xuxiao@isu.edu).

Incomplete applications will be returned.

All Large Grant applications require a final report within one month after the event has taken place. Reports must be submitted to the Chair of the Cultural Events Committee. Your final report should include the following:

  • a brief description summarizing the event(s) and any student/community engagement
  • how and where the event was advertised
  • whether attendance expectations were met
  • final budget summary, justification of the amount spent vs. the amount proposed
  • reconciliation of funds to be returned/remitted to Cultural Events Committee
  • event documents, which may include but are not limited to:
    • Programs
    • Posters
    • articles from lectures

Questions about the Large Grant program should be directed to the current committee chair.

Large Grant Application Form