Credit card picture with text: Pcard, need pcard information?

The ISU Purchasing Card (PCard) is a Visa card available for faculty and staff, designed to reduce the use of petty cash funds, small dollar purchase orders, and eliminate the use of personal funds. PCard usage is restricted to ISU business purchases only, and may not be used for personal expenditures or ISU travel related purchases.

 All PCard users are:

  • Required to abide by all ISU purchasing policies when purchasing with the ISU PCard.
  • Subject to the PCard Policy in addition to the mandatory PCard training course.
  • Eligible to apply for a PCard, if you are an ISU faculty or staff member and with department/unit approval.

Oversight for the PCard program is provided by the University PCard Administrator and designated individuals administering the program in each department. The Purchasing Department monitors compliance with the PCard program policies and procedures.

How Do I Get A New PCard?

  1. Fill out a Cardholder Application.
  2. Send completed application to buyers@isu.edu.
  3. When Purchasing receives the PCard, an invitation will be sent from purchasing with instructions on how to take mandatory Moodle training.
  4. After training has been completed, call 282-3112 to set up a time to obtain your new ISU PCard.

Purchasing will process your application as quickly as possible. PCards are normally received within 10 business days. 

Helpful Links

 

Amazon

You no longer need to have an Amazon Prime account unless you are streaming videos or books. As of February 1, 2017, Amazon has started charging tax. In order to get onto ISU's business account that is tax exempt, you will need to email buyers@isu.edu requesting an invitation to ISU's business account for Amazon.

Any purchase not approved by your department in advance, above account limits, or not allowed by University policy is considered unauthorized.  The following examples are not all inclusive but are given to help the cardholder determine appropriateness:

  • Alcoholic Beverages
  • Ammunition
  • Capital Expenditures $2,000 or more
  • Cash Advances
  • Cellular Phones, Monthly Contract Fees
  • Computers
  • Controlled Substances
  • Donations
  • Firearms
  • Fuel for Personal or Rented Vehicles
  • Gift Cards
  • Gifts
  • Laptops
  • Live Animals
  • Payment to ISU Departments
  • Personal Expenses
  • Photocopiers and Printers with Hard Drives
  • Prepaid Phone Card
  • Prizes
  • Radioactive Materials
  • Salaries
  • Scholarships
  • Software (please contact the purchasing department first)
  • Stipends
  • Travel -Employee Related (Refer to the Travel Card)
  • Tuition and Fees
  • Wages

 

P-Cards are intended for small dollar purchases of products and supplies needed during the course of business.  The following examples are not all inclusive but are given to help the cardholder determine appropriateness:

  • Advertising Expense (such as: newspapers, magazines, web, and other media)
  • Automotive Parts
  • Books
  • Building Supplies
  • Classroom Audio and Visual Aids
  • Classroom Charts
  • Classroom Teaching Models
  • Computer Repair Parts
  • Computer Supplies, ie. CD’s, DVD’s, Flash Keys, Toner, etc.
  • Electrical Material
  • Field Supplies
  • Hardware
  • Field Supplies
  • Hardware
  • Lab Supplies
  • Non-Employee and Student Recruitment Expenses for Job or Recruiting Candidate Airfare and Lodging
  • Office/Class Supplies (use state contracts)
  • Petty Cash Items
  • Photography Supplies
  • Plumbing
  • Repair/Spare Parts
  • Short-Term Equipment Rentals
  • Subscriptions
  • Tools
  • Training/Conference Registration Held at an Employee Workstation
  • Travel of Non-Employees (not receiving payment for fees)
  • Work-Related Licenses
  • Work-Related Membership
  • Work-Related Organizational Fees

If you have lost your pin for your PCard, you will need to login to Global Card Access to obtain it.

 

Wendy Holder

Senior Buyer

PCARD Administrator

Office: Purchasing Office

208-282-3111

holdwend@isu.edu

Laura McRae

Technical Records Specialist 1

PCARD Support

Office: Purchasing Office

208-282-3112

mcralaur@isu.edu

Alida Van Etten

Technical Records Specialist 1

(Backup) PCARD

Support

Office: Purchasing Office

208-282-3923

vanealid@isu.edu

Purchasing Services

(208) 282-3111

921 S. 8th Ave., Stop 8110 Pocatello, ID 83209

Administration Building, Room 114


Hours:

Monday-Friday 7:30 a.m. to 4 p.m.

Announcements

Federal Grant Funded Procurements:

Idaho State University has delayed the implementation of the Uniform Guidance Procurement Standards until July 1, 2018, as provided by the waiver of the procurement rules stated in Section 200.110 of the Uniform Guidance (2 CFR Part 200). In the interim, Idaho State University will follow the previous procurement standards according to OMB Circular A-110.

 

IDAHO STATE UNIVERSITY

921 South 8th Avenue
Pocatello, Idaho, 83209

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