The Purchasing Department at Idaho State University adds value to the procurement process by developing strategic relationships with our campus customers and suppliers. By combining best business practices with the requirements of state statutes, competitive requirements are met and best value is obtained for the University.
Costco Membership Card
Do you shop at Costco for the department? If so, you can check out an ISU Costco membership card from several locations. You must have both your PCard the Costco card to receive a tax exemption. The membership cards can be checked out (for a 24 hour period) from the following people:
State of Idaho Open Contracts
The Idaho State Legislature passed July 1, 2016, the "State Procurement Act". The new law allows ISU to use non-contracted vendors when "...the property to be acquired may be procured at equal or less expense..." than the contracted vendor. Documentation of the "equal or less expense" is required for each transaction. Please read the Memo dated November 1, 2016, "ISU Departments Using State of Idaho Open Contracts", for specifics. (link below)
FEDERAL GRANTED FUNDS PROCUREMENT
Procurement changes for those spending Federal funds effective July 1, 2018
Uniform Guidance CFR Chapter II Part 200 Procurement Standards will be effective July 1, 2018. Uniform Guidance governs the requirements and procedures for spending Federal funds.
Uniform Guidance CFR Chapter II Part 200.317-326
The overall theme of Procurement Standards is “competition.”
Chart explaining the changes from OMB Circular A-110 to Uniform Guidance 200
The change that will have the greatest affect is the loss of exemptions, most notably the Scientific Equipment for Research and Educational Discount. We have alternate procedures, please call our office x3111 and speak to a Buyer for details. Uniform Guidance 200 Comparison
Flowchart showing the Procurement Method Determination
The dollar amount of the acquisition determines the type of solicitation required. This flowchart shows the procedure and estimated time line required for a purchase of less than $10,000, an Informal Solicitation and a Formal Solicitation. Procurement Method Determination
Idaho State University
921 S. 8th Ave., Stop 8110 Pocatello, ID 83209
Administration Building, Room 114
Monday-Friday 8:00 a.m. to 5:00 p.m. MT
Requisitions to encumber FY 2019 funds are to be received by Purchasing Services:
- No later than March 15 if value of the purchase is $250,000 or greater,
- No later than May 3 if the value of the purchase is less than $250,000.
- Grant funded requisitions requiring delivery of goods by the end of June must be received by Purchasing Services no later than March 15.
The last day to create Purchase Orders for FY2019 is June 14. Items ordered for FY 2019 must be received by Jun 28, 2019.
P-Card purchases to encumber FY 2019 funds are to be completed by the following dates:
- To place order... no later than June 14
- Orders must be received... no later than June 25
- P-Card holder must reconcile... no later than June 25
- Final P-Card approval... no later than July 8