Frequently Asked Questions (FAQs)
No. The Purchasing Department and VP level or above are the only employees with delegated authority to sign contracts.
No. A purchase order issued by the ISU Purchasing Department is the only authorized method for encumbering University funds.
Request your ReqMaster to check in Banner, FOIDOCH.
You can request an amendment or change order via an email to the appropriate buyer.
An informal bid is required on orders between $10,000-$99,999, over $100,000 is considered a formal solicitation.
A Purchase Requisition is what the requesting department submits for authorization to spend University funds and authorizes Purchasing to place the purchase encumbering University funds.
Your ReqMaster will process the purchase requisition in Banner
It is against State and ISU policies to encumber university funds without the issuance of a purchase order.
Yes. A granting agency may require the university to purchase goods or services from a designated vendor.
A Standing PO is issued to certain vendors that provide goods or services each month. A standing purchase order issued is in effect from July 1 to June 30 of each fiscal year.
For purchases over $10,000 it is necessary for Purchasing to issue a quote. You may attach quotes to your requisition and they will be used for reference.
No. Suppliers may not begin work or process a transaction without a purchase order.
Single and sole source purchases are allowable only when substitutes are deemed unacceptable through a formal evaluation process. They are to be used for POs over $10,000.
It is necessary to submit a sole/single source justification letter that includes objective and technical justifications as to why an item is available from only one source.
Carriers have been instructed to stop at Central Shipping and Receiving, where materials are identified and designated for final delivery.
Administration Building, Room 114
Monday-Friday 8:00 a.m. to 5:00 p.m. MT
Purchasing Deadlines Announcement - FY 18 Funds
Requisitions to encumber FY 2018 funds are to be received by Purchasing Services no later than March 16 if the value of the purchase is $100,000 or greater; by May 4 if the value of the purchase is between $10,000 and $100,000.
Grant funded requisitions requiring delivery of goods by the end of June must be received by Purchasing Services no later than March 16.
The last day to create Purchase Orders under $10,000 for FY2018 will be Jun 15. Items ordered for FY 2018 must be received by June 29, 2018.
The last day to make purchases with your Purchase Card for FY2018 will be June 15. Purchase card transactions to encumber FY2018 funds must be reconciled and approved by June 26.