Frequently Asked Questions (FAQs)
Yes. Purchasing is required to obtain at least three quotes for purchase over $10,000.
No. The Purchasing Department and VP level or above are the only employees with delegated authority to sign contracts.
No. A purchase order issued by the ISU Purchasing Department is the only authorized method for encumbering university funds.
Request your ReqMaster to check in Banner, FOIDOCH.
You can request an amendment or change order via an email to the appropriate buyer.
An informal bid is required on orders between $10,000-$100,000, over $100,000 is considered a formal solicitation.
A Purchase Requisition is what the requesting department submits for authorization to spend university funds and authorizes Purchasing to place the purchase encumbering university funds.
Your ReqMaster will process the purchase requisition in Banner
It is against State and ISU policies to encumber university funds without the issuance of a purchase order.
Yes. A granting agency may require the university to purchase goods or services from a designated vendor.
A Standing PO is issued to certain vendors that provide goods or services each month. A standing purchase order is issued is in effect from July 1 to June 30 of each fiscal year.
For purchases over $10,000 it is necessary for Purchasing to issue a quote. You may attach quotes to your requisition and they will be used for reference.
No. Suppliers may not begin work or process a transaction without a purchase order.
Single and sole source purchases are allowable only when substitutes are deemed unacceptable through a formal evaluation process. They are to be used for POs over $10,000.
It is necessary to submit a sole/single source justification letter that includes objective and technical justifications as to why an item is available from only one source.
Carriers have been instructed to stop at Central Shipping and Receiving, where materials are identified and designated for final delivery.
Monday-Friday 7:30 a.m. to 4 p.m.
Federal Grant Funded Procurements:
Idaho State University has delayed the implementation of the Uniform Guidance Procurement Standards until July 1, 2018, as provided by the waiver of the procurement rules stated in Section 200.110 of the Uniform Guidance (2 CFR Part 200). In the interim, Idaho State University will follow the previous procurement standards according to OMB Circular A-110.