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Contracts & Affiliation Agreements

The Office of the General Counsel oversees the contract and affiliation agreement submission and approval process. Contracts should be submitted for review as described below. Research proposals, grants, awards or subawards, and other sponsored projects should be submitted to the Office of Sponsored Programs through Cayuse. 

What is a Contract?

“Contract” means any agreement, electronic or physical, between two or more entities that creates a legally binding obligation to do or not do something. Any document that imposes obligations on the University should be treated as a contract, even if it has another name. Examples of contracts may include, but are not limited to:

  • Academic Agreements
  • Addendums
  • Affiliation Agreements - student and resident clinical internships, rotations, externships, field experiences, and practicums
  • Amendments
  • Business Agreements
  • Equipment Rentals and Leases
  • Licensing Agreements
  • MOUs – Memorandums of Understanding
  • Non-Disclosure Agreements

Records Retention and Contract Management

Contract Management:

Departments entering into contracts are responsible for managing the agreement from the time of creation through execution and ensuring all business terms are being performed by the vendor. 

Contract Retention:

Departments are required to maintain records of their contracts for the length of time required by the applicable Record Retention Schedule. The Office of the General Counsel suggests departments store all contracts in a Box folder that is shared with multiple members of the department's staff. 

Contract Checklist

JAGGAER Training Videos

Submit a Contract or Affiliation Agreement


Pre-Approved Contract Templates and Forms

Contact Us

If you need assistance with contracts, please feel free to contact:

General Contracts              Affiliation Agreements           Research - Sponsored                                                                                                                         Programs Contracts

Office of General Counsel                Office of General Counsel                      Sponsored Programs Support
Nick Tranmer                                     Jason Russell                                           Pati Spotts
(208) 282-3022                                 (208) 282-5274                                         (208) 282-3478