Faculty Responsibilities

• Identify potential funding opportunities that align with research or creative interests.
• If assistance is needed in locating a funding source, contact the Office of Research Development.
  
• Review and understand sponsor eligibility, guidelines, and deadlines.
  
• Notify OSP immediately once an opportunity is identified. Early notification allows OSP to coordinate with ORD,  plan workloads, and provide effective support.

OSP Responsibilities

• Thoroughly review sponsor guidelines and confirm institutional eligibility.
  
• Identify special conditions (limited submission opportunities, cost share, subawards, or compliance requirements).
  
• Assign a Pre-Award Administrator to assist the faculty member with proposal planning and submission logistics.
• Develop a timeline that is clear and easy to share with both the faculty researcher and OSP staff.  This timeline will include major milestones such as the budget draft review date, route by date, submit deadline, etc.

Faculty Responsibilities

• Faculty have access to the Office of Research Development for proposal development assistance.  Please note that if the Office of Research Development is engaged, the proposal will still need to be fully routed at least 5 working days prior to the agency deadline.
• Work with OSP to outline project scope, objectives, and resource needs.
  
• Provide information on personnel effort, cost share, equipment, travel, and other project expenses.
  
• Communicate any unique sponsor budget restrictions or special requirements early in the process.

OSP Responsibilities

• Develop and review the proposal budget based on information provided by the faculty member.
  
• Ensure all budget items comply with sponsor and ISU policies, including Facilities & Administrative (F&A) rates and fringe benefit calculations.
  
• Prepare the budget justification and assist with required sponsor forms.
  
• Review all financial information for accuracy and institutional approval before routing.

Faculty Responsibilities

• Write the technical or scientific narrative that describes the proposed work.
  
• Provide OSP with a complete draft of the proposal and narrative well before the five-day deadline.
  
• Incorporate OSP feedback regarding formatting, page limits, and sponsor instructions.

OSP Responsibilities

• Review all proposal documents—including the narrative—for compliance with sponsor and ISU requirements (format, page limits, margins, etc.).
  
• Ensure administrative sections (biosketches, current and pending support, facilities, equipment lists, and other attachments) are accurate and complete.
  
• Verify that the proposal package aligns with the sponsor’s specific submission guidelines and requirements.

Faculty Responsibilities

• Initiate and complete proposal routing in Cayuse for internal review and institutional approvals.
  
• Ensure all required sections and attachments are uploaded and accurate.
  
• Confirm that routing is fully approved in Cayuse before the five-day internal deadline.

OSP Responsibilities

• Review and approve the Cayuse record for compliance, completeness, and budget accuracy.
  
• Ensure institutional approvals are secured before proposal submission.
  
• Coordinate the internal routing and maintain institutional records associated with the proposal.

Faculty Responsibilities

• Disclose potential conflicts of interest (COI) and complete required COI forms in accordance with ISU policy.
  
• Initiate any required IRB, IACUC, or export control applications prior to submission.
  
• Identify subrecipients early and provide all necessary subaward documentation.

OSP Responsibilities

• Verify that all compliance requirements have been initiated prior to submission.
  
• Review subrecipient documents, including statements of work, budgets, and institutional letters of intent.
  
• Coordinate with compliance offices to confirm that all approvals are in place before an award is accepted.

Faculty Responsibilities

• Submit final versions of all proposal materials to OSP no later than five (5) working days before the sponsor’s deadline.
  
• Respond promptly to questions or requests for revisions from OSP.
  
• Ensure access to sponsor systems (e.g., Grants.gov, Research.gov, or other online portals) for final submission.

OSP Responsibilities

• Conduct final administrative, budgetary, and compliance reviews of the proposal.
  
• Prepare and upload all materials in the sponsor’s submission system.
  
• Submit the proposal on behalf of the university—OSP holds ISU’s institutional signature and submission authority.
  
• Provide confirmation of submission to the faculty member and maintain a copy of the final proposal package.