Subcontracts and Subawards
For questions regarding the reviews and approval of awards and contracts, contact Pati Spotts at (208) 282-3478 or firstname.lastname@example.org.
Process Overview Flow
1. Subcontract Requested
When the need arises for a subcontract to be created, the Principal Investigator (PI) first must initiate the process by contacting the Director of Research Contracts, Pati Spotts, at email@example.com or at (208) 282-3478. The PI provides information regarding the entity to be contracted with, duration, scope, and budget for the subcontract.
2. Subcontract Drafted
The Director of Research drafts the subcontract utilizing information provided by the PI and ISU’s standards.
3. Subcontract Approved
The subcontract is routed for review and approval by the PI and their departmental University Business Officer. After approval, the subcontract is sent to the Subcontractor.
4. Subcontract Signed by All Parties
The subcontract is sent for review and signature by the Subcontractor. The Director of Research Contracts works with Subcontractors on any questions or changes to the contract.
5. Purchase Order submitted by PI
The PI or designated financial technician creates a requisition and purchase order in Banner for the subcontract.
6. Subcontractor Submits Invoice
In accordance with contract terms, the Subcontractor submits an invoice to Grants and Accounting detailing time spent on the project and deliverables that have been met.
7. Invoice Sent to PI for Approval
Grants and Accounting sends the invoice to the PI for review and approval.
8. Payment Sent to Subcontractor
After approval, Grants and Accounting issues payment to the subcontractor.