An Event Action Plan outlines how the event will be executed including tasks that will be completed, a timeline, communication plan and maps. The following template can be used to organize event information and be shared with event staff, safety personnel and administrators.

When developing the Event Action Plan, be sure to consider the following:

• Who should be contacted and for what? 
• What key events must take place for the success of the event, and who is responsible for them?
• What maps would be useful for event staff and attendees?
• Identify health and safety concerns, what are the areas of biggest risk and what can be done to lessen the likelihood of them occurring or the impact if they do occur?
• Does your event require a site safety plan or need traffic, transport, or parking support?
• What impact could weather have on your event and what is your contingency plan in the event of a negative weather impact?