Timecards are due by 12:00 PM on the timecard due date listed on the Paydate/Payroll Calendar. If an employee misses the timecard deadline, they should complete a DocuSign time sheet.
Please know that if you miss the time entry deadline your pay may be delayed. Employees will know when to expect payment by reviewing the “Date to be paid” section of the completed DocuSign timesheet. The completed DocuSign will be emailed to the individual after their time approver has signed it, and payroll has reviewed it for accuracy.
First, please check that you submitted your timesheet for the pay date by reviewing your pay stub. If you do not have a paystub for the pay date, likely, you didn’t submit your timesheet or your time approver did not approve it. Please submit a DocuSign timesheet for your hours following the links and instructions provided in "I missed the time entry deadline/forgot to submit my hours, what do I do?" section.
Second, if you do have a pay stub, review it to see if you were paid via direct deposit or check. This information will be at the bottom of your pay stub.
If you were paid via direct deposit your account information may not be correct. Please update your direct deposit information using the direct deposit guide. Payroll will reach out to you when the funds have been returned, after the winter closure.
If you were paid via check please know that checks were mailed to the address listed on your paystub on 12/22/2023. Unfortunately, once they are mailed we do not know how long it may take to reach the recipient.
How to access your paystubs:
- Login to MyISU
- Locate the “Time Entry & Employment Details” card and select “Employee Dashboard’
- If you do not see this card follow the instructions below:
- click the menu icon in the top left corner
- Select “Discover”
- In ‘Find Cards” type “Time Entry & Employment Details”
- Click the bookmark icon in the top right corner, now the card will appear on your main ISU page
- Select "All Pay Stubs" near the center of your dashboard
Student and temporary employees who work this week with approval from their supervisors should submit their time as usual. Timekeeping instructions will be sent to all benefited employees after the holidays, no later than Friday, January 5. The timesheet for hours worked 12/24/2023 - 01/06/2024 is due Tuesday, January 9 at 12pm.
Idaho State University employees will receive their payroll checks via direct deposit. Direct deposit is when funds are deposited electronically into a bank account.
Employees can add/update their information directly in MyISU using the Payroll Direct Deposit Guide or by completing a Direct Deposit Form.
Payroll at Idaho State University is on a bi-weekly pay schedule with payments made to employees every other Friday. All employees receive pay on Friday for the previous two weeks. If the last day of the payroll period is a holiday, checks will be available to the employee the day before the holiday. Because of the bi-weekly schedule, deadlines for processing payroll related documents are very tight. If there is a deadline change the payroll office will send out communication to all employees regarding the change.
Yes, it is an important distinction. It is key that employees think about their time in 40 hour per week periods because it is crucial for payroll processing and an employee’s paycheck. The federal overtime provisions contained in the Fair Labor Standards Act (FLSA) states, employees covered by the Act, unless exempt, must receive overtime pay for hours worked over 40 in a workweek at a rate not less than time and one-half their regular rates of pay.
For more information, employees can contact the payroll and/or review the US Department of Labor Overtime Pay webpage.
Employees who have not signed up for direct deposit will receive a paper check. In order for direct deposit to be set up in time for a specific pay date, the information must be added by the timecard deadline designated on the Paydate/Payroll Calendar.
Employees can see if a payroll payment was issued to them via direct deposit or paper check by looking at the bottom of their pay stubs (instructions below). Please keep in mind that ISU does have a mandatory direct deposit policy (ISUPP 2600). There are two ways employees can add/update their direct deposit information. Employees can either add/update their information directly in BengalWeb using the Payroll Direct Deposit Guide or complete a Direct Deposit Form. Any changes to direct deposit information must be made by the timecard due date on the paydate/payroll calendar to be effective for the desired pay date.
- Login to MyISU
- Locate the “Time Entry & Employment Details” card and select “Employee Dashboard’
- If you do not see this card follow the instructions below:
- click the menu icon in the top left corner
- Select “Discover”
- In ‘Find Cards” type “Time Entry & Employment Details”
- Click the bookmark icon in the top right corner, now the card will appear on your main ISU page
- Select "All Pay Stubs" near the center of your dashboard
- Click on the pay stub for the pay date you'd like to see and scroll to the bottom of the pay stub.
Employees are encouraged to elect to receive their W-2 electronically by indicating their consent on the Electronic Regulatory Consent page. This can be found in the employee's Employee Dashboard in MyISU. If the employee has elected to receive an electronic copy of their W-2, they may find it in MyISU in the Taxes section of Employee Self Service. If they have not elected to receive an electronic copy of their W-2 it will be mailed to the address the University has on file.
Compensatory time is paid time off for nonexempt (classified) employees to be used in the future in lieu of paying employees overtime for hours worked in excess of 40 per week. For information on how compensatory time is accrued please review the Compensatory Time Accrue Guide.
Payroll will payout the employee's accrued compensatory time every 3rd, 13th, or 23rd pay period of every year if they have had it for longer than six (6) months. If their compensatory time is over 240 hours Payroll is required by the state to pay it out regardless of the pay period.