Indigenous Peoples' and Veterans Day Payroll FAQ and Time Entry Guidance

FAQ

• What is different for a classified staff member who typically works on Indigenous Peoples’ Day and Veterans’ Day?

• • Fundamentally, there’s no change in hours earned. In the past, the majority of our classified staff earned 3 days of compensatory leave for working on 2 designated holidays (Indigenous Peoples’ Day and Veterans’ Day), as the University is open on these holidays. With this processing change, classified staff will continue to receive 3 days of paid leave for the newly designated holidays, the benefit being that classified staff will earn these 3 paid leave days regardless of whether they work on Indigenous Peoples’ Day/Veterans’ Day or not. Time entry guidance can be found below.

• What does this change mean for a classified staff employee who typically works a newly designated holiday during winter closures?

• • Ultimately, they would have the ability to earn up to an extra 4.5 days of compensatory time for working the 3 new designated holidays (Nov. 24, Dec. 26, and Dec. 29). In the past, classified staff who typically worked during the winter closure did not earn additional compensatory time (time and a half) for working while campus was closed, other than in recognition of Christmas Day and New Year’s Day. With this processing change, classified staff who work during the designated holidays will now be eligible to receive compensatory time (time and a half) for days worked while the University is closed (Nov. 24, Dec. 26, Dec. 29), as they will now be designated as University-recognized paid days off

• What does this change mean for a classified staff employee who typically does NOT work on Indigenous Peoples’ Day or Veterans’ Day?

• • Fundamentally, it means that regardless of whether a classified employee works on Indigenous Peoples’ Day and Veterans’ Day, they still receive the 3 newly designated paid holidays. In the past, classified staff who typically did NOT work on Indigenous Peoples’ Day or Veterans’ Day used 2 days of paid holiday leave to account for their time absent those day(s). However, with this past practice, individuals who did NOT work these holidays and utilized holiday leave on these 2 days also did not earn 3 compensatory days for working and therefore had to use up to 3 personal accrued leave (vacation leave) days when they did not work during the winter closure. 
  • With this new change, if a classified staff member is absent on Indigenous Peoples’ Day or Veterans’ Day, they will need to enter leave time (vacation or sick) for those absences. But, they DO still receive 3 days of designated holiday leave that will be used during the winter closures. 

• What is different for a non-classified or 12-month faculty member who typically works on Indigenous Peoples’ Day and Veteran’s Day?

• • Fundamentally, they end up receiving 3 days of paid leave instead of 2. In the past, non-classified staff and 12-month faculty earned 2 days of compensatory leave for working on Indigenous Peoples Day and Veterans’ Day. With this processing change, non-classified staff and 12-month faculty will now receive 3 days of paid leave including the day after Thanksgiving and two days during the winter closure. The other winter closure days will need to be reported as vacation leave, unless worked, as normal. Time entry guidance can be found below.

How do I complete my timesheet?

• Classified Staff - Please follow the Classified Holiday Time Entry Guide for all University paid holidays and newly designated holidays, and report regular hours worked or utilize appropriate accrued leave (sick time or vacation time) on Indigenous Peoples’ Day (October 9, 2023) and Veteran’s Day (observed November 10, 2023). 

• Non-Classified Staff and 12-month Faculty - No time entry will be needed unless other accrued leave (sick time or vacation time) was utilized on Indigenous Peoples’ Day (October 9, 2023) or Veteran’s Day (observed November 10, 2023). The “Holiday Compensatory Leave” code will no longer be a selection on the timesheet or viewable on the Employee Dashboard, because Payroll will automatically process these new leave days as paid holiday leave. Any non-classified staff or 12-month faculty that work on one of the newly designated holidays, should work with their supervisor to flex time accordingly.

• Please contact payroll@isu.edu or 208-282-3010 for questions and additional guidance