Guidelines - Graduate Student Space Allocation

Approved by the Space Committee: 2 November 2018

Procedures and guidelines:

1. Initial communication: Within the first two weeks of each semester, graduate students will respond to a query, distributed by Biological Sciences administrative staff, defining current graduate student desk-space location, potential upcoming changes in desk space location, and information to facilitate communication.
2. By the time of their initial fall semester meeting, the Biology Graduate Student Association (BGSA) will appoint a member to serve as a member of the departmental Space Committee for the next year. This person will work with the Space Committee to assess the current space
   accommodations/needs of graduate students in the department. They will also work with administrative staff to make sure every student’s current space and space needs are cataloged.
3. Given the need for space, a graduate student in conjunction with his/her major advisor, may request desk space from the department using the Space Status & Request form. The space request will document the time duration for the requested space, the reason for that timeframe, and request any needs for specific equipment.
4. The Space Committee will consider options for the allocation of graduate student desk space, discuss whether equipment requests can be accommodated, make decisions, and inform the major advisor, graduate student, and Department Chair regarding space allocation decisions and space allocation timeframe.
5. The Space Committee will notify major advisors and graduate students of the pending termination of space allocation. The major advisor may make a request at that time for an extension of space allocation.