Disability Related Flexibility in Attendance and/or Assignments-Testing Deadlines Guidelines
Professors: Please review and fill out the Flexibility in Attendance and/or Assignments-Testing Deadlines Form link found at the bottom of this page.
Students are expected to attend classes and meet all deadlines for assignments, projects, quizzes, and exams etc. The number of allowable absences depends on a number of factors, to include but limited to, the interactive or participatory nature of a course, or is based on department, college or accrediting regulations. Therefore, attendance, assignment and testing deadline policies are set by faculty at the college or departmental level.
What does Flexibility with Attendance and/or Assignments-Testing Deadlines mean?
Some students, due to circumstances directly related to disability, may seek an accommodation for flexibility with attendance and/or assignments/testing deadlines. The process for requesting this accommodation is through Disability Services (DS). All requests are considered on a case by case basis.
When are Flexibility with Attendance and/or Assignments-Testing Deadlines Appropriate?
Some disabilities are episodic in nature with random or cyclical acute episodes and as a result the disability may occasionally impact the students' ability to attend class, complete an assignment or take an exam/quiz at the scheduled time. In cases such as these, flexibility with attendance and/or assignments/testing deadlines may be considered an appropriate accommodation.
The Office of Civil Rights (OCR) provide the following guidelines to be used in considering whether attendance is an essential element of a course and should be explored:
• What is the course attendance policy? What are the learning objectives of the course?
• What methods are used to calculate the final grade? (attendance, assignments, projects, participation, exams, etc.)
• Are the course attendance/assignments or missed exam policies applied consistently? Are there exceptions to policies made for extenuating circumstances, such as athletic travel or religious observation and how are those exceptions handled?
• How much interaction is there between the professor and students and among students? Is group work required?
• Do student contributions constitute a significant component of the learning process?
• Does the design of the course rely on student participation as a significant method for learning?
• Is content offered in class only?
• To what degree does a student's failure to attend class or do an assignment on time compromise the educational experience of other students in the class?
If an accommodation is determined to be reasonable, DS will work with you and your student to clearly specify:
• The number of absences (beyond what any student is allowed) that would be reasonable
• When your student should contact the professor in the event of a disability related absence or the need for flexibility with due dates
• When your student will submit assignments and/or complete exams/quizzes because of absences or disability related situations;
• If it is reasonable to extend the window for completing assignments or exams/quizzes for online courses
• Whether a withdrawal or an incomplete may be appropriate based on your students situation
What is the process?
• DS will meet with the student to discuss accommodations, functional limitations associated, gather appropriate documentation etc., to determine accommodation(s) that might be reasonable such as flexibility with attendance and/or assignments/testing deadlines.
• DS will send an accommodation letter with a link to the Flexibility with Attendance and/or Assignments-Testing Deadlines Agreement form. Upon receipt of the letter, the faculty member is required to submit the agreement and upload the course syllabus to DS within five business days. Any questions should be directed to DS (208) 282-3599 or firstname.lastname@example.org.
• DS will review the agreement and syllabus to determine if information provided is reasonable and will contact the professor should there be questions or concerns.
• DS will send the agreement to the student once received from the faculty member and approved by DS.
• If the student has concerns or questions, regarding what the faculty has indicated in the agreement, DS will resolve these issues with conversations between the faculty and/or student.
• Once the agreement is sent to the student, it will be considered active in three business days if the student does not respond. If the student notifies DS that they approve the agreement, it will be considered active immediately. DS, the student, and the faculty member will all receive a copy of the final agreement.
Please note this process could take a couple of weeks to finalize so it is important to request accommodations as soon as possible.
• This accommodation is not a blanket reason to miss class.
• Faculty are still responsible for this accommodation even if they delay in responding to DS. DO NOT WAIT!
• Accommodations begin once the process is complete as outlined.
• Accommodations are not retroactive.
• At no time is the student required to present the faculty member with medical documentation verifying his/her disability related absence for this accommodation.
• If the absences meet or exceed 50% of those agreed upon in the Flexibility with Attendance and/or Assignments-Testing Deadlines Agreement, DS needs to be informed. This will allow DS to be of assistance in answering questions about the accommodations from both the student and the faculty member and to further address the student’s situation.
• Absences that are not related to the effects of a disability are not included in this accommodation (i.e. absences due to a common illness, car trouble, jobs, child care, inclement weather, etc). The student is responsible for following the faculty member's syllabus regarding absences due to non-disability related issues.
• An accommodation in attendance is not reasonable if regular attendance is essential to the course and/or curriculum such as some lab courses.
• Faculty are not obligated to re-teach material missed due to not attending class. The student is responsible for obtaining missed lecture content, notes and other material presented in class.
• An extension cannot be provide for every course component.
• Students have the responsibility for completing all class work and are to be held to the same standard as all other students. Students should also consider that missing class for any reason can impact his/her ability to satisfactorily learn the course material.
• Students must meet the same course requirments as outlined in the syllabus and all assignments, quizzes, projects, and tests must be completed by the last day of instruction for the semester. If the student requires time to complete all course requirements, then the student must discuss with the professor/instructor of the course the possibility of receiving an incomplete in accordance with the departmental policies. The student must meet all university requirments for an incomplete.
Professors: Please review and fill out the Flexibility in Attendance and/or Assignments-Testing Deadlines Form:
Division of Student Affairs
Rendezvous Complex, Room 125
921 South 8th Avenue
VP for ASL: 208-417-0620
Pocatello, ID 83209-8121
Other ISU Campuses:
Monday - Friday
8 a.m. – 5 p.m.
Monday - Friday
7:30 a.m. - 4 p.m.