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Idaho State University

Travel Forms

 

 

Traveler

  CR Travel Pre-Approval Report Request This form should be filled out by the traveler and given to the delegate who will be producing a Pre-Approval Report on their behalf.
  Travel Reimbursement Request Form This form should be filled out by the traveler and given to the delegate who will be producing an Expense Report on their behalf. 
  Travel Mileage Log This form is used to log mileage for trips within or outside of your designated workstation for blanket travel.
  Lodging Exemption Forms This form is required by Idaho hotels/motels in order to receive a sales tax exemption. Each traveler should provide a complete and signed copy of the form when staying in an Idaho hotel/motel. 
  Credit Card Authorization This form is used if a vendor requires a Credit Card Authorization for travel arrangements. The cardholder should send this form directly to the vendor and not with the traveler.
  Affidavit of Lost Receipt This form is required to certify expenses in the event of lost receipt(s), if duplicate receipt(s) cannot be obtained through a credit card statement.
  Employee Direct Deposit This form allows Accounts Payable to directly deposit funds for travel advances and reimbursements. This is processed separately from payroll direct deposit.
  Airport Comparison Tool This form is used to compare airfare for best price available.
  Main Mode of Transportation Comparison Tool This form is used to compare different modes of transportation in order to  determine what the best main mode of transportation may be.

 

Student Group/Athletic

Travel Manifest for Group/Team Travel This form is used to list individuals participating in group travel (i.e. athletics, clubs, field trips, etc.).
Meal Money Sign Off Sheet This form is used to reconcile meal money provided to all traveling participants in group travel (i.e. athletics, clubs, field trips, etc.)
Clery Act Student Travel Form This form is to be completed AFTER the trip for any University related overnight travel that inludes students such as athletics, academics, clubs/organizations, etc.
Travel Informed Consent Form This form is required for every minor/student who is participating in a college-sponsored trip and/or event.

 

Travel Card

Travel Card Request This form is used to request an Individual or Department Travel Card. This card can only be used for approved University travel expenses.
Travel Card Limit Exception Request This form is used to request a higher credit limit than the standard $2,000 per transaction and $10,000 per month for an Individual or Department Travel Card. This can be a temporary or permanent increase.
Department Travel Card Charge Log This form is used to track department travel card charges in order to reassign and reconcile for expense reports.
Travel Card Quick Reference This lists the allowed and disallowed expenditures when using a Travel Card.

 

Student/Nonemployee Travel

Student or Non-Employee Travel Authorization This form is used for student and non-employee travelers who are not paid through University payroll requesting travel authorization and advances.
Student or Non-Employee Travel Reimbursement This form is used for student and non-employee travelers who are not paid through University payroll requesting travel reimbursement.

Travel

travel@isu.edu

(208) 282-2594

(208) 282-4725

2nd floor, Administration Building

 

921 S 8th Ave Stop 8219
Pocatello, ID 83209-8219

Nancy Farrens Travel Specialist

farrnanc@isu.edu

(208) 282-2594

 

Melissa Myers Senior Accountant

gerbmeli@isu.edu

(208) 282-6266

 

Gavin Jensen Financial Services Manager

jensgav2@isu.edu

(208) 282-3238

 

Lisa Leyshon Assistant Controller

leyslisa@isu.edu

(208) 282-4207