Export Controls
Export controls are laws and regulations that restrict the release of certain materials, information, and services to foreign persons abroad and in the United States.
The United States imposes export controls to protect national security interests and promote foreign policy objectives. Regulations governing export control are complex and penalties for non-compliance can be significant.
Export Control Office - ISU has established an Export Control Office to assist faculty and staff with issues related to export controls. The Export Control office may be contacted at (208) 282-2618 or orexpctr@isu.edu.
Export Control Manual - An ISU Export Control Manual detailing specific responsibilities and procedures is available to faculty and staff.
The term "foreign entity" includes countries other than the United States, organizations based outside the United States, and persons that are not lawful permanent residents of the United States.
Many interactions with a foreign entity are not subject to export controls. However, the following activities MAY be subject to export controls depending on the specific situation.
- Shipping material to a foreign location
- Sharing information with a foreign person
- Performing a service for a foreign entity
- Entering into a business agreement with a foreign entity
- Collaborating with a restricted foreign entity
- Traveling internationally with ISU material or information
- Arranging for a foreign person to work in the United States
Contact the ISU Export Control Office at orexpctr@isu.edu or (208) 282-2618 if you need assistance determining whether the above activities are subject to export controls.
A "restricted party" is a foreign entity that has been sanctioned by the the United States government. Interaction with a restricted party in a manner that violates imposed sanctions is strictly regulated and may result in significant enforcement action.
The ISU Export Control Office assists faculty and staff by conducting "Restricted Party Screening" to determine if a foreign entity is currently sanctioned by the United States government. Limited interaction with a sanctioned foreign entity may be allowed depending on the specific situation.
Faculty and staff who wish to interact with a foreign entity are advised to contact the Export Control Office at (208) 282-2618 or orexpctr@isu.edu to request restricted party screening.
Please complete the Visual Compliance (VC) form if taking any deemed exports or hand-carried items on your trip.
Instructions :
- VC Opens to the Deemed Exports and Hand-Carried module login screen.
- Log-in with your original ISU email account and Visual Compliance password.
- First time login? Which form? Pick Travel option.
|
Foreign Travel Form Field Names |
Information Needed ❯ = required |
|
❯ New Case Name |
Name your trip (ex: Paris conference, UK Library trip, collaboration in Italy) |
|
❯ Submitter |
Select your name from the list |
|
Division |
Allow this to default, or pick your ISU area from: Arts and Letters, Business, Education, Health Sciences, Science and Engineering, Research, Technology or University Administration (includes Athletics) |
|
❯ Event Dates |
Enter the full dates of your travel; Include personal time before/after or during the trip; ignore Start/return times |
|
Companions |
IGNORE this section, each traveler must complete their own foreign travel form. May list spouse. Caveat: If leading a student group, upload a list of student names, but do not list as companions. |
|
Applicant comments |
List external funding, by institution invitation, teaching agreement, under MOU. Upload invitations, agreements. |
|
❯ Country/countries of destination |
Click ∇ in right corner; PICK the country for ALL countries you are traveling to, save after each pick. |
|
❯ Company to be visited |
List the official name of the institution(s) you are visiting (business, institute, university, hospital, etc.). Do not abbreviate. |
|
Detail for Purpose of trip |
If attending a conference: give full name of conference and its dates |
|
❯ Identification of laptop to be carried, if applicable (M/N, S/N) |
List any computer, phone, tablet or external memory to be carried. Some countries limit devices, or require licenses to carry in country and return to U.S. Provide ISU tag or service number. |
|
❯ List all foreign companies, organizations or persons being visited |
Use this field to List the full names of contacts with their titles (if known). Developing a collaboration agreement? Name persons with their position and institution. No need to list conference attendees in sessions or lectures. |
|
❯ Summarize all of your intended discussions and activities with Foreign Persons |
If meeting specific persons, provide the topic or subject area* you will be discussing, researching, presenting together, etc. |
|
❯ Brief description of any data, documentation, equipment or media to be taken out of the U.S. |
The information, technical data, or specialized software, if any, on a laptop or tablet traveling with you. Include special instruments, biological samples, medical mission supplies. Report items to be carried in quantity, ex: ISU "swag" |
|
❯ Are you traveling with electronic or hard copy data that is Protected Health Information, personally identifiable information including SSN, bank account numbers, credit card numbers for anyone other than yourself? |
Yes/No (This includes grading and student course documents that identify individuals) |
|
❯ Are electronic devices encrypted? |
Yes/No (This is not a recommendation to encrypt. This needs to be known for some countries) |
U.S. State Department Countries of Concern
U.S. Regulations*
Export Administration Regulations (EAR) - 15 CFR parts 730-744
International Traffic In Arms Regulations (ITAR) - 22 CFR parts 120-130
Office for Foreign Assets Control (OFAC) - 31 CFR parts 500-599
*Note that in addition to the laws and regulations identified above, other government agencies have export regulations specific to the type of material or information the agency regulates. Examples of other government agencies that regulate exports include the Drug Enforcement Administration, Food and Drug Administration, Fish and Wildlife Service, and Nuclear Regulatory Commission.