Check yourself for symptoms of COVID-19 prior to travel, and if you are experiencing symptoms notify your supervisor and do not travel.
For the latest travel guidance, visit the Operational Levels page.
For all operational levels, use the Quarantine Guidance Flowchart to determine if 14-day quarantine is required after travel.
Candidate Travel Related to Hiring and Academic Program Searches
As the University prepares to resume essential hiring, we have received a number of questions regarding the search process and candidate travel during COVID-19. Search committees should use the following guidelines when coordinating steps in the search process during the pandemic.
- Until further notice, interviews for academic program student candidates should be conducted remotely. If there are accreditation requirements or other extenuating circumstances that may require a student candidate’s need to travel, contact the ISU COVID Health Committee for consultation (208-282-2705, or firstname.lastname@example.org).
- The ISU operational level at the time of travel indicates any approvals needed for candidate travel. When planning candidate travel, be aware that conditions and operational levels may change frequently and plans may have to adjust as a result.
- Candidate travel during the employee search processes should be limited as much as possible. This is important for the health and safety of both the candidates and the campus community.
- Consider whether it is feasible to interview all finalists through remote-based technology and invite the successful candidate to campus as part of a contingent offer of employment, rather than bringing multiple candidates for on-campus interviews.
- If you do have a small number of candidates that you wish to invite for on-campus interviews, please reach out to the VP responsible for that position/area for approval before proceeding.
- If bringing multiple candidates to campus for interviews, do so one at a time rather than inviting multiple candidates all on one day.
- When inviting a candidate to campus, explain our campus safety procedures and let them know that we expect them to follow safety precautions before and during travel. Let them know we are committed to their wellbeing as well as the safety of our campus community.
- A quarantine period is not required for candidates before an on-campus interview. However, we encourage you to have a conversation with your candidate prior to their trip @and share our travel guidance and Quarantine Guidance Flowchart for their consideration.
- During on-campus interviews, you are still encouraged to use video-based technology as much as possible to facilitate group interviews, etc. to minimize interactions.
Travel Between ISU Campuses
- Refer to guidance above regarding approval needed for day or overnight trips to other ISU campuses
- Follow all COVID safety precautions before, during and after travel (face coverings, physical distancing, handwashing, etc.)
- If traveling by automobile, vehicles should be single occupancy whenever possible. Where single occupancy is not possible, VP approval and pre-trip consultation with the ISU COVID-19 Health Committee is required.
- Quarantine may be not required after travel to ISU campuses as long as strict adherence to safety protocols is followed before and during travel. Refer to the Quarantine Guidance Flowchart for more information in determining the need for quarantine after travel.
- Review the ISU COVID travel guidance and CDC travel guidance.
- Discuss your travel plans, safety procedures, and post-travel protocols with your Chair or Director-level supervisor. Chairs/Directors/VPs must approve travel plans prior to Chrome River pre-approvals, based on the ISU Operational Levels defined above.
- Traveling employees must complete and submit travel pre-approval through Chrome River. The pre-approval process will include traveler self-acknowledgement that the appropriate Chair/Director/VP approval has been received, and the traveler agrees to follow all ISU safety procedures before, during and after travel.
NOTE: Athletics-related travel will continue to follow department procedures in accordance with NCAA and conference requirements. Student groups planning travel should consult with the Student Leadership and Engagement Center.
- Traveler receives an email from Chrome River 7 days prior to departure. This email will remind the traveling employee to begin monitoring COVID activity rate for their destination.
- If COVID activity at the traveler’s campus of origin or destination is considered high risk, essential travel to/from areas of high risk require VP approval and consultation on safety protocols through the ISU COVID hotline (208) 282-2705, or email@example.com.
- Areas of high risk are considered to be any specific county with case rates greater than 10 (# cases per 100,000 people) over the previous 7 days on the Harvard Global Health Institute Map. This map is updated daily, and should be checked frequently as outbreaks can occur quickly.
- In addition to monitoring for COVID activity and risk status, if you are traveling to another state, check with your destination state regarding any quarantine or self-isolation procedures. Some states are currently requiring travelers from certain areas to quarantine or self-isolate for up to 14 days upon arrival.
- For international travel, refer to CDC guidance to determine areas of high risk and other travel advisories.
- Review the Quarantine Guidance Flowchart to determine if a 14-day self-quarantine is likely to be required after your travel. Discuss your post-travel plans with your supervisor which may include options for temporary telecommuting and/or leave options. Contact HR if necessary.
- Monitor yourself and household members for symptoms of COVID-19, and if you are experiencing symptoms notify your supervisor and do not travel.
- Follow all ISU safety precautions including physical distancing, wearing face coverings in public areas, handwashing, etc.
- The activities and precautions undertaken during travel are as important as the location of travel. That is, if the traveler is strict about wearing facial coverings, physical distancing, avoiding others who are not wearing masks, avoiding crowded indoor places where physical distancing is not possible, sanitizing hands frequently, and avoiding common touch points then the risk of acquiring COVID-19 is much lower.
- Use precautions with any mode of transportation. Consider driving a car by yourself, or if you must share a car, using masks and maintaining good airflow in the car as well as being sure your travel companion has acceptable risk for COVID-19. Public transportation carries higher risk and your ability to maintain distancing and close contact will be less under your control.
- Follow all handwashing and sanitizing protocols before and after using a university motor pool, rental vehicle, or personal vehicle. Travel one person per vehicle unless exceptional circumstance dictates otherwise. Wear face coverings whenever two (2) individuals are in a vehicle.
- If you become ill or begin experiencing symptoms of COVID-19 while you are traveling or on temporary assignment away from your home, notify your supervisor immediately and promptly contact and follow procedures from your healthcare provider.
- Follow State of Idaho and CDC guidance for travel and specific isolation guidelines following travel.
- Review the Quarantine Guidance Flowchart to determine the need for a 14-day quarantine upon return from travel. This determination is based on the risk-level of the travel location, activities the individual participated in while traveling and whether appropriate precautions were taken. Precautions include regular hand-washing, use of a face covering, the type of activities involved, and physical distancing from individuals outside your household. .
- If you had not initially planned to self-quarantine post-travel, but discover it is necessary based on the flowchart, contact your supervisor immediately and work together to identify temporary telecommuting plans and/or appropriate leave options. Contact HR for assistance if necessary.
- If you are traveling to/from a high risk area as part of your normal routine or daily commute, you do not need to self-quarantine.
- To discuss the need for self-isolation on a case-by-case basis, or a particular travel situation, please contact the ISU COVID Hotline (208) 282-2705, or firstname.lastname@example.org.
The University does not regulate personal travel, but ISU strongly recommends avoiding travel to high risk areas, and continued adherence to the safety precautions (face coverings, physical distancing, handwashing, etc.) regardless of where you travel. All students and employees are responsible for their own decisions in the best interest of themselves and their families. We care about the health and safety of our employees and encourage all Bengals to follow safety precautions recommended by the CDC, State of Idaho, and local health districts including physical distancing, handwashing, and the appropriate use of face coverings.
ISU does, however, have an obligation to protect the health and safety of the campus community. Therefore, we ask that students, faculty and staff who will be traveling for personal reasons:
- Discuss their plans with their supervisor prior to their trip to coordinate an appropriate return plan.
- Review the Quarantine Guidance Flowchart to determine the need for a 14-day quarantine upon return from travel. This determination is based on the travel location, activities the individual participated in while traveling and whether appropriate precautions were taken. Precautions include regular hand-washing, use of a face covering, and physical distancing from individuals outside your household.
- Employees needing to quarantine after travel should work with their supervisors prior to travel to determine appropriate temporary telecommuting arrangements or leave options during this time. Contact HR if necessary.
- Students needing to quarantine after travel should contact their instructors to discuss any needed plans to continue classes remotely or make alternate arrangements as necessary.
- To discuss a specific situation related to travel or self-quarantine, students, employees or supervisors are encouraged to contact the ISU COVID Hotline at (208) 282-2705, or email@example.com.
*Areas of high risk are considered to be any specific county with case rates greater than 10 (# cases per 100,000 people) over the previous 7 days on the Harvard Global Health Institute Map. This map is updated daily, and should be checked frequently as outbreaks can occur quickly.