On-Campus Work and Meetings
Continue Good Health and Hygiene Habits
Follow CDC guidance regarding how to best protect yourself and others. This includes:
- Washing your hands frequently with soap and water for at least 20 seconds, particularly before and after consuming food or using the restroom, and using hand sanitizer (at least 60% alcohol) before/after using shared objects.
- Cover your cough or sneeze with your elbow or a tissue. Immediately throw the used tissue in the trash and wash your hands.
- Avoid handshakes, high-fives, or hugs as greetings. Maintain physical distance of at least 6 feet as much as possible.
- Frequently clean all high touch areas in your home and workplace.
- Do not touch your eyes, nose, or mouth with unwashed hands.
Symptom Screening and Reporting
If you or someone in your household are sick or have had any exposure to COVID-19 positive individuals (or suspected cases), please stay home, report this to your supervisor, and follow the recommended CDC procedures.
Employees are encouraged to take their temperature prior to going to work, and again when returning home. If you are sick, have an elevated temperature, or are exhibiting any of the COVID-19 symptoms, please stay home, report your symptoms to your supervisor, and follow the recommended CDC procedures.
Supervisors: If an employee indicates that they are experiencing COVID-19 symptoms, are sick, or have someone in their household who may have been exposed to a COVID-19 positive individual, the supervisor will require that the employee stay home in self-isolation for at least two weeks, and encourage them to seek further guidance from their healthcare provider. Maintain the confidentiality of all employees’ medical information. If you learn that one of your employees is either a suspected or confirmed case of COVID-19, and has been in the workplace, please contact HR for coordination with University Health and Facilities so the proper disinfection and employee notification steps can be taken. They may continue to work remotely if they feel well enough to do so. If they do not feel well or remote work is not possible, please help them identify options for leave.
Employees in Office Settings
If you work in an open environment, be sure to maintain at least 6 feet of physical distance from co-workers, and wear a face covering at all times while in a shared workspace/room without physical barriers.
Avoid sharing office equipment (computers, telephones, pens, etc.) whenever possible. If your role requires the use of these shared objects, please disinfect before and after your use.
- Frequently disinfect and sanitize high-touch surfaces and objects such as door handles, work stations, copy machines, handrails, etc. Cleaning conducted by Facilities Services will focus on touchpoints, common areas, restrooms, and open spaces. Office personnel are responsible for additional cleaning and disinfection within office suites, departmental conference spaces, shared break/lunch rooms, and personal workspaces. For more information and to review FAQs related to disinfection and general campus cleaning and hygiene, visit the Environmental Health & Safety COVID Resources page.
Where possible, it is encouraged that doors and windows be opened to increase ventilation from outside air. Please do this only after consultation with Facilities to ensure building ventilation, heating, and cooling is not negatively impacted. The use of personal cooling fans is not recommended.
Departments should assess open work environments and meeting rooms and institute measures to physically separate and increase the distance between employees, other coworkers, and students/visitors, such as:
- If possible have at least one empty workspace separating employees from one another, and ensure employees present at the same time are not working while directly facing each other.
- Place one-way directional signage for large open workspaces with multiple through-ways to increase the distance between employees moving through the space. Consider designating specific stairways for up or down traffic if building space allows. If you are placing direction arrows, please work with neighboring colleagues and departments to ensure consistency in direction.
- If you work in a private office, no more than one person should be in the same room unless the required 6 feet of distancing can be consistently maintained. If more than one person is in a room, appropriate face coverings should be worn at all times.
- Appropriate face coverings should be worn by any staff in a reception/receiving area, and should be used when inside any ISU facility where others are present, including walking in narrow hallways where others travel, and in break rooms, restrooms, conference rooms and other shared locations.
Supervisors: Work with your teams and leadership to implement changes such as furniture layout, physical barriers, staffing rotations, ongoing remote work for employees based on the position being well suited/personal health circumstances.
- Each unit will be responsible for developing their own procedures and making necessary small changes to their space. Facilities Services can support your department as needed with the installation of physical barriers, moving large furniture pieces, etc. Submit a Facilities Service Request if you need assistance with these types of tasks in your area. Facilities Services will be focusing on making these changes for physical distancing throughout classrooms and building common areas.
Please submit a Bengal Depot Order Form to order supplies for office cleaning and disinfection or to obtain vinyl directional arrows to use for directional flow patterns, Bengal paw decals to indicate 6-foot physical distancing for waiting lines, or stickers to indicate chairs and furniture to be used to maintain appropriate physical distance.
- In-person meetings are discouraged. Please continue to utilize virtual meeting platforms such as Zoom, Google Hangouts, and other video or telecommunication platforms.
- While you are on-site, you are encouraged to communicate with your colleagues and supervisors as needed by email, chat, phone or other available technology rather than face-to-face.
- If a meeting MUST be in-person to accomplish the purpose of the meeting, it must occur in a large room or outdoor space where all attendees are able to maintain a physical distance of at least six feet from each other, and all individuals should be wearing appropriate face coverings.
- Remove chairs in meeting and conference rooms to ensure physical distance can be maintained if an in-person meeting must occur.
Breakrooms, Lunchrooms, and Common Areas
- These spaces are closed for gathering. Employee breaks and meals should be staggered when feasible to limit the number of people accessing communal spaces at one time.
- Employees are encouraged to choose alternate break locations and take food to their office area or eat outdoors, if this is reasonable for your situation.
- These spaces may still be utilized for food preparation (one at a time, or multiple people if 6-foot physical distancing can be maintained and face coverings are worn). This does not include large residence hall dining areas where physical distancing is practiced.
- Use signage to indicate maximum occupancy in common break areas, and designate expectations and procedures for use of these spaces. A customizable and printable ISU signage template is available. Additionally, consider using ISU ready-to-print flyers related to use of face coverings, and other general COVID-related information.
- Reconfigure communal spaces with the removal of tables, chairs, and/or the use of tape or other indicators to support appropriate physical distancing.
- When using a lunchroom/breakroom, sanitize surfaces before and after use.
- Maintain physical distance requirements if waiting to access vending machines, and sanitize before and after use.
- Remove all reusable items (dishes, silverware, sponges, towels, etc.) and use only disposable products for food prep and cleaning. Shared sinks and dish drainers should remain empty at all times.
- For shared use appliances (refrigerators, microwaves, water coolers, etc.), sanitize surfaces such as handles before and after use, and consider using a disposable paper towel to touch these handles and surfaces when possible. Additionally, discontinue the use of shared dispensers such as coffee makers, ice machines, etc. that require users to interact with food/beverage you will be consuming.
- Before and after eating, wash your hands thoroughly to reduce the potential transmission of the virus.
- Visitors who are not directly related to the individual’s or unit’s work are not allowed in break areas/lunchrooms.
- Public drinking water supplies are safe to drink. However, the surfaces around the drinking fountains including the spout, button/lever, and nozzles could pose a risk for the transmission of COVID-19 and other germs.
- Don’t place your mouth on the spout of the fountain or allow your water bottle to come into contact with the nozzle when refilling.
- Test the water flow and let the water flow for 10 seconds to allow for fresh, clean water to come through prior to drinking.
- If the fountain requires you to push a button or lever, clean the surface before and after, or use your elbow.
- Clean your hands afterward with an alcohol-based rub or wash them with soap and water.
- Use of restrooms should be limited based on size to ensure at least 6 feet of physical distance between individuals. Wash your hands thoroughly afterward to reduce the potential transmission of the virus.
- No more than one person may enter an elevator at a time. You are encouraged to use the stairs whenever possible. If you are using the elevator, wear your face covering and avoid touching the elevator buttons with your exposed hand/fingers, if possible. Wash your hands or use hand sanitizer with at least 60% alcohol upon departing the elevator.
Lobbies, Reception Areas, and Serving Visitors
- Deliver services remotely (e.g. phone, video, web, etc.) as much as possible. If business must be conducted in person, coordinate business via appointment as much as possible.
- Avoid implementing procedures that will result in large congregations of people, and consider implementing special hours (at least weekly) to provide in-person services for at-risk individuals and vulnerable populations where applicable.
- Place appropriate signage at entrances indicating how you want students/visitors to proceed (face coverings, physical distancing, hand sanitizer usage, etc.). Identify allowable occupancy in order to control workflow and/or establish the maximum number allowed in a space at one time. Use the customizable/printable ISU COVID signage template to create signage for your unit/area. Suggested phrases are also included for convenience. Additionally, you may also choose from our ISU ready-to-print flyers related to use of face coverings, and other general COVID-related information.
- Place visual cues such as floor decals, directional arrows, or signs to indicate to students/visitors where they should stand while waiting in line.
- Rearrange or remove chairs in waiting areas to ensure proper physical distance can be maintained.
- Remove all high-touch items in lobbies and waiting areas such as pens, magazines, toys, brochures/flyers, etc.
- Provide hand sanitizer at all high-traffic entrances, and if possible prop open doors to office suites to allow entrance/exit without touching the door. Note, doors equipped with self-closing mechanisms are considered fire doors and cannot be propped open per the fire code. If you are unsure about the door to your office suite, please contact Facilities (208) 282-4086.
- Visitors are encouraged to utilize their own face coverings when on campus. However, the university will make disposable face coverings available for visitors if needed in support of these COVID-19 rebound guidelines. These are currently being centrally ordered. To request these face coverings for your visitors, please submit the Bengal Depot Order Form. If you have any questions, contact the Bengal Depot at (208) 282-3515.
- Appropriate face coverings should be worn by any staff in a reception/receiving area. If visitors are not wearing face coverings when entering your space, please remind them by kindly reminding them to “please wear a face covering in this space,” and offer them a disposable face covering.
- If your service area utilizes shared equipment such as kiosk computers, pin pads, etc., please sanitize equipment using disinfecting wipes before and after use.
- If your unit provides a service that requires 1:1 meetings with students, clients or guests in a closed space, consider continuing to utilize technology-based platforms for these meetings as much as possible. If these meetings must occur in person, consider hosting these conversations in conference rooms or nearby classrooms adjusted to accommodate for physical distancing, and utilize cloth face coverings.
Supervisors: Consider the installation of plexiglass shielding in reception areas with high customer interface. Submit a Facilities Service Request if you are interested in physical barriers, or the Bengal Depot Order Form or to obtain vinyl arrows, Bengal paws and stickers to mark waiting lines, reception furniture, etc.