Pre-Approved Forms & Templates
The following is a list of pre-approved university templates. If any of the following are used to contract with a vendor and no changes are made to the template (other than the insertion of the factual information of the contract), then the contract may be submitted directly for signature in accordance with the University signature process.
Professional Services Agreement
When a professional service is going to occur using ISU funding, this form should be completed and signed by an authorized ISU authority (See delegation of signature authority page here) as well as the contractor.
Standard Contract Addendum
When contracting with a vendor we should strive to use ISU’s standard contract templates. If using an ISU template is not possible and you have to use a vendor’s contract, you can use this ISU Standard Contract Addendum if the total amount of the contract is less than $10,000.00. So long as the vendor signs the pre-approved ISU Standard Contract Addendum and the vendor contract with no additional terms or alterations, there is no need to submit the contract for further legal review. Once the ISU Standard Contract Addendum is signed an authorized ISU authority (See delegation of signature authority page here) must sign both the vendor’s contract and the ISU Standard Contract Addendum.
Guest Speaker Template
When a guest speaker is going to perform at ISU or an ISU event this form should be completed and signed by an authorized ISU authority (See delegation of signature authority page here) as well as the guest speaker or their representative.
Guest Performer Template
When a guest performer is going to perform at ISU or an ISU event this form should be completed and signed by an authorized ISU authority (See delegation of signature authority page here) as well as the guest performer or their representative.
Delegation of Signature Authority
In accordance with ISUPP 10500, only certain authorized ISU personnel have inherent signature authority. Signature authority is used for signing all University agreements, including contracts, leases, memorandums of understanding, etc. In order to gain authorized signature authority, one must complete this form and have it signed by the relevant Vice President.
Filming and Location Agreement
All commercial filming on campus requires preapproval from ISU and a signed Filming and Location Agreement. In order to initiate this process, please add information to the below Filming and Location Agreement, then send to the Office of Marketing and Communications for review and further discussion as needed at email@example.com. Active students filming on campus are generally exempt from this requirement.
Game Contract Template
This template should be used for all ISU home athletic events.
Student-Athlete Media Release
This form should be filled out by the legal guardian of any participant of an ISU Athletics Camp or the participant themself if they are over the age of 18. These waivers should be kept on file by the program running the camp.
Risk Management Forms
Assumption of Risk
This form is intended to ensure all participants involved in a program, event, or activity are aware of the risks inherent in their participation. This template should first be filled out by the department hosting or sponsoring the event and the final product should be sent to firstname.lastname@example.org for review. The Assumption of Risk should then be signed by all participants and stored in the department.
Volunteer Service Agreement
This form should be completed by all individuals volunteering through ISU. This agreement is designed to reduce volunteer risk and protect the interests of the University, its volunteers, and the community it serves.
Authorization of Background Check
All individuals volunteering through ISU must submit this Authorization of Background Check Form. These completed forms should be sent to email@example.com so the background checks can be processed. Please provide adequate time for all background checks to be processed before the event begins.
All individuals who with have their name, image, voice, and likeness in all forms of physical and digital media release used for ISU's educational, marketing and promotional purposes should use this waiver. The completed document should be housed in the department using the waiver.
ADDRESS PHONE & FAX
Office of General Counsel Phone: (208) 282-3234
Administration 321 Fax: (208) 282-4821
921 S. 8th Ave., STOP 8410
Pocatello, ID 83209-8410