Health Programs Guide to Internships
This Health Programs Guide to Internships is intended to provide information and assist ISU’s health-related programs with the procedures for Affiliation Agreements and placement of students and residents in clinical internships, rotations, and field experiences.
Affiliation Agreements are contracts between an ISU health-related program and external facilities such as hospitals, clinics, pharmacies, schools, and other facilities that allow student interns and residents to gain clinical experience. Each health-related program should designate a program coordinator to be responsible for initiating, submitting, tracking, and storing its Affiliation Agreements. The Office of the General Counsel facilitates the legal review, negotiation, approval, and execution of Affiliation Agreements that are not pre-approved Affiliation Agreement Templates (AATs). See the new 'Affiliation Agreement Review Guide' - coming soon - for more information.
Master Affiliation Agreements may include all or multiple health-related programs at ISU. These are initiated, negotiated, processed, and maintained by the Office of the General Counsel. All currently executed master agreements are available to access by designated program coordinators, faculty, and staff via the Office of the General Counsel’s share folder. Contact Sandi Rich at firstname.lastname@example.org in the Office of the General Counsel to request access.
Submit an Affiliation Agreement for Review
All Affiliation Agreements should be submitted to the Office of the General Counsel through the following link. Allow sufficient time for drafting, review, revision, and execution of the agreement by submitting well in advance of the anticipated start of service. The time required for review and approval should be taken into consideration when determining the agreement start date.
ISU provides general liability insurance which includes professional and general liability coverage for its faculty, staff, and employees. ISU uses registration fees to purchase professional liability coverage for health-program students, which covers a student's negligent acts or omissions while performing clinical internships and other required program activities.
ISU provides students who are performing required internships coordinated through their program with workers’ compensation benefits. Students are required to have health insurance, at their own cost, when going into Hospitals and Clinics to perform internships.
Student Background Checks
Background Checks for Students
Under Affiliation Agreements, many clinical facilities such as, hospitals, clinics, pharmacies, schools, etc., require student interns to complete background checks prior to being accepting into internship placements at their facilities. As a result, ISU has obtained several background check vendors who are able to perform these checks for students.
Background checks are a way for ISU and clinical facilities to verify a student’s history and determine whether the student meets the qualifications for clinical internship placements. Students should check with individual programs to determine the specific process to follow. Students are then responsible to go online, obtain the background check, and pay the cost within the timeframes set by the programs.
ISU, its programs and administrators may access student background checks at any time in order to determine the status of a student's background check, view any derogatory results, download reports, and disclose results and reports to clinical facilities where students may be placed for internships. Background check access and disclosures occur so that ISU, in cooperation with the clinical facilities, may determination whether students qualify for clinical placements.
Health-related programs may use the following form to have students sign and acknowledge that the student consents to release and disclosure of student’s background check results and reports to ISU, administrators, programs, and external clinical facilities.
Student HIPAA Training
HEALTH INSURANCE PORTABILITY & ACCOUNTABILITY ACT:
Several of the University's clinics have been designated as covered entities, which means, they must comply with HIPAA rules and regulations. Clinics are designated as a covered entity if they perform HIPAA covered transactions. The University is committed to protecting the confidentiality of protected health information and in complying with Federal and State regulations. All students, faculty and staff are expected to complete all required HIPAA training for their role. Please contact ISU’s HIPAA Compliance Officer with any questions.
For question or concerns please reach out to Misty Olsted at email@example.com or (208 282-4380.
ADDRESS PHONE & FAX
Office of General Counsel Phone: (208) 282-2683
Administration 321 Fax: (208) 282-4821
921 S. 8th Ave., STOP 8410 Email: firstname.lastname@example.org
Pocatello, ID 83209-8410