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Risk Management

Identify possible risks associated with your event. Risks can include factors like alcohol, animals, fire or explosion, travel, large attendance, children in attendance, performers, hazardous activities, and others. If you have questions or need help with liability insurance, contact the Office of Risk Management at (208) 282-5741.

 

Alcohol on Campus

Any alcoholic beverages allowed at a permitted event shall be supplied through authorized contractors of the organizers (such as caterers hired by the organizers). In no event shall the University supply or sell alcoholic beverages directly. You can find the ISU Permit Application to Serve and Consume Alcohol on the Bengal Dining webpage.

 

Public Safety

If you have concerns about large crowds, street crossings, extra security for a notable VIP or other safety concerns, involve Public Safety early in your planning process. They can be reached at (208) 282-2515.


Catering

On the Pocatello and Idaho Falls campuses, all food and beverages, including alcohol, must be catered by the campus food service provider, Bengal Dining. Consult with them directly about options and catering costs. Their menu and additional catering information can be found on their website.

 

Marketing

How will you promote your event before, during and after? Whether your event is public or by invitation only, will dictate the way in which it is promoted. To ensure your materials meet university branding standards, refer to the Logo and Brand Guidelines. In addition, all items intended to promote ISU to either internal or external audiences must be submitted to the Marketing Materials Approval Committee.

Submitting Materials for Approval:

Marketing materials content will be reviewed and approved at Strategic Marketing Team meetings (with college and division marketing directors) each Tuesday at 11 a.m. If you have a marketing director in your area, please send all materials to be approved to your marketing director to be reviewed and approved beforehand. If you do not have a marketing director in your area or you are a vendor or retailer and have questions about design approval, please contact brand@isu.edu. A list of marketing directors can be found on the university’s brand website.

Event promotional materials (invitations, posters, websites, programs, etc.) bearing the name of the university president, must be submitted to the president’s office for approval.

Submit your event to the ISU Event Calendar

Marcom Services

The Office of Marketing and Communications provides many services to the ISU community that are beneficial for promoting events. Areas of expertise include public relations, marketing, graphic design, photography, digital media, videography, and web design. Find more information at Marketing and Communications. 

Accessibility

Idaho State University provides equal opportunity to its educational and administrative services, programs, and activities in accordance with applicable law. The ISU community works together to ensure university-related meetings, courses, performances, events and activities are accessible. You can find more information on the accessibility webpage or by contacting Disability Services.

 

Campus Contacts

Scheduling and Events Services
(Pond Student Union Building, Rendezvous, Quad, Cadet Field)
(208)-282-2297

Bengal Dining Catering Services
(208) 282-2242

Stephens Performing Arts Center, Holt Arena, Frazier Hall
(208) 282-3398

Facilities Services
(208) 282-4086

Public Safety
(208) 282-2515

Parking Office
(208) 282-2625

General Counsel and Risk Management
(208) 282-3234

Disability Services/Accessibility
(208) 282-3599

To request the university president at your event, please fill out the scheduling request form or contact the president’s executive assistant, at (208) 282-2566.

To request an appearance by Benny, contact the Director of Sports Marketing and Promotions for Athletics, at (208) 282-4668.

 

Additional Resources:

 

Correct on Campus - Go-to protocol source for academic event planners

U.S. Order of Precedence

On-line Guide to Forms of Address, Robert Hickey

 

Campus Venues and Seating Capacity

 

Venue

Theater Seating

(chairs only)

Classroom Seating

(rows of tables)

Banquet Rounds

Ballroom

800

252

336

Wood River/Little Wood

225

100

200

Salmon River Suites

150

60

90

Rendezvous Suite

50

25

36

Rotunda

-

-

25

Bistline Thrust Theater

425

-

-

Jensen Concert Hall

1152

-

-

Frazier Hall

786

-

-

Goranson Hall

425

 

 

 

 

Setup configurations and Table sizes

 

  • 6-foot round tables (found at the SPAC and Facilities Services), can seat ten people, but eight is more comfortable and preferred for seated dinners
  • 5-foot round tables (found at the PSUB and Facilities Services), seat six people
  • Standard rectangular tables come in 8-foot and 6-foot lengths
    Three people can sit on the long side of a 6-foot table, and four people can sit on the long side of an 8-foot table

 Arrangment for seating at various tables

Local Resources

Unforgettable Events
426 E Chubbuck Rd
Pocatello, ID 83202
(208) 380-0551 

Family Fun Balloons
1023 Yellowstone Ave
Pocatello, ID 83201
(208) 233-4386 

Sky High Event Rentals
3450 N 25th E
Idaho Falls, ID 83401
(208) 522-9090

Signature Party & Event Rental
1598 W Broadway
Idaho Falls, ID 83402
(208) 529-0843

 

Flowers by L.D.
715 N Main St
Pocatello, ID 83204
(208) 232-5476