Web Time Entry
 
 

Additional Info for Approvers & Proxies

 


 

How to Set Up & Activate a Proxy

Every approver must choose a proxy and register their choice with Human Resources. If approvers don't have official proxies set up, they risk the chance that their employees will not be paid.

Setting up a proxy is a two-step process. Unless a proxy has been set up with Human Resources AND activated in BengalWeb, the proxy won't be able to approve time. Proxies should remain activated at all times so that they will be able to approve time in case of emergencies.

Step 1: Set Up a Proxy with Human Resources

To designate a proxy, email Heather Buchanan in Human Resources at buchheat@isu.edu with the request. When confirmation is received that the proxy has been approved, go on to Step 2.

Step 2: Activate Proxy in BengalWeb

Log on to BengalWeb and click on the Employees tab. Click on the Update Approval Proxies link in the Time Approval channel.

Update Proxies Link

The Proxy Set Up screen appears. Click on the down arrow next to the Name field and select YOUR proxy from the list. The names are listed in alphabetical order by their 4x4 (email ID).

Note: Even though the list contains the names of all people set up to be proxies in the system, you may only choose the name of the proxy that has been approved for you by Human Resources. You may not choose any other name. If you need to change your proxy, or add an additional proxy, you must go back to Step 1.

Proxy Set Up

After you've selected YOUR proxy, check the Add/Remove box, then click Save. Your proxy is now activated. You will see that their name has appeared ABOVE the list of available proxies. Multiple proxies may be added following the same procedure.

Proxy Already Set Up

To remove a proxy that has been activated, check the Add/Remove box again, then click Save. Their name will no longer appear above the list of available proxies. You are then ready to activate your new proxy, following the procedure explained above.

 


 

How to Approve Time as a Proxy

Log on to BengalWeb and click on the Employees tab. Click on the link to your own time sheet in the Time Reporting channel.

Time Sheet Link

Your time sheet opens. Click on the orange Employee tab at the top.

Employee Link

The Employee options screen appears. Click on the Time Sheet link at the top of the list.

Time Sheet Link

The Time Reporting Selection screen appears. Choose Approve or Acknowledge Time.

Approve or Acknowledge Time

Click the down arrow in the box next to Act as Proxy. You will see a list of any approvers who have activated you as their proxy. Select the approver you wish to act as proxy for, then click Select.

 

Time Reporting Selection

The Approver Selection screen appears.

Approver Selection

After you click Select, the Department Summary screen will appear, and you will be ready to approve time. Follow the instructions provided in the Quick Steps for Time Approval. If you are new to time approvals and need a more thorough orientation, first go through the Practice for Time Approvers provided in this tutorial.

 

© 2008 TIGERi, Idaho State University     Last revised: 2/19/09