Student Handbook

Department Name Here

University Policies and Procedures

Table of Contents

Student Representation on University Committees

Student representation on university committees, councils, and boards is among the purest and most important ways for students to participate in the shared governance of the institution. It is one of the most significant ways that a student can make a direct impact on the workings of ISU.

Idaho State University has many institutional committees, councils, and boards which invite student participation in a consultative or voting capacity. These groups may be engaged in the business of considering, developing, revising, and applying university policies, procedures, regulations, and fiscal matters. Prudent stewardship of financial and human resources requires student participation, and the integration of administrative and student input.

In the absence of student representation, sometimes decisions are made and policies are crafted without considering the unique perspective of students, and how they may be affected. This can be, in some cases, a real disservice to students and the institution.

With student representation there is more likely to be a “win-win” outcome of the work done by the committee. When students have a seat at the table where decisions are made, they gain a better understanding of the process of administrative decision-making, and the roles and responsibilities of students in this process. Inclusion of students in this process provides an educational experience that fosters a student’s growth and preparation for citizenship. This participation also gives them useful hands-on experience that can be an impressive addition to their resume.

Students will typically be appointed to a committee assignment by an officer of the student government (ASISU) or invited directly by a specific organization. Contact the Associated Students of Idaho State University (ASISU) student government office to learn about current opportunities for student representation on university committees (at 282-3435 or www.isu.edu/asisu).

University Speakers Policy

Students and student organizations should be free to examine and to discuss all questions of interest to them and to express opinions publicly and privately. They should always be free to support causes by orderly means that do not disrupt the regular and essential operation of the institution. At the same time, it should be made clear to the academic and the larger community that in their public expressions or demonstrations, students or student organizations speak only for themselves.

Students should be allowed to invite and to hear any person of their own choosing. Those routine procedures required by an institution before a guest speaker is invited to appear on campus should be designed only to insure that there is orderly scheduling of facilities and adequate preparation for the event and that the occasion is conducted in a manner appropriate to an academic community. The institutional control of campus facilities should not be used as a device of censorship. It should be made clear to the academic and larger community that sponsorship of guest speakers does not necessarily imply approval or endorsement of the views expressed, whether by the sponsoring group or the institution.

Guest speakers, not otherwise associated with the University, are nevertheless accountable for their conduct under valid general laws, and the University may seek the assistance of those laws under appropriate circumstances. While a student organization ought not to be held responsible for unforeseeable illegal actions by a speaker on campus at their invitation, sponsorship with knowledge of the speaker's intent of probable violation may appropriately result in disciplinary action against the sponsoring students, if in fact a violation does occur in connection with that sponsorship. The University is authorized to develop a set of procedures for scheduling and conducting campus events involving guest speakers and/or expressions of student opinion and concern. Such procedures shall be consistent with the intent of this policy and shall be regularly published and made available for the guidance of individual students and members of the institution’s faculty and staff.

No rule should restrict any student expression solely on the basis of disapproval or fear of his/her ideas or motives. At the same time, the fact that students may pursue interests in political action through speech and assembly on campus does not abrogate their accountability as citizens to the constitutional laws of the larger society and the University is entitled to reflect these constraints in its own regulations. Accordingly, willful defamation, public obscenity, certain incitements to crime, as well as other civil or criminal misconduct under the laws applicable to the manner of speech or assembly directly damaging to the rights of others may be subject to institutional redress.

Student Media Board

The Student Media Board serves as the publisher of all student media publications and electronic media, including the student newspaper (The Bengal), public radio station (KISU-FM), and such other student media as the Student Media Board may authorize. The Student Media Board is answerable to the university community and general public for content of the student media and, through the Office of the Dean of Students, for the financial condition of the student media.

Statement of General Policy

The student media serve as focal points for student life among Idaho State University students, by providing important forums for the exchange of ideas and opinions, information about events, and news of general interest about the campus, region, nation, and world.

The mission statement for student media at Idaho State University recognizes the needs to:

Because of the key role they serve, the student media have a responsibility to be guided by reader and listener—rather than self—interests. Student editors and managers entrusted with the responsibilities for media content should aspire to serve the truth by providing balanced, complete, accurate, and fair reports while maintaining a clear distinction between news reports and expressions of opinion. Students enjoy considerable latitude in expressions of opinion; partisanship that knowingly departs from the truth or serves to promote individual self-interest constitutes a violation of the public trust.

All student media staff members are expected to show respect for the dignity, privacy, rights and well-being of everyone and to avoid discriminatory coverage or practices.

The student media exist to serve the students of Idaho State University. Staff members are accountable to their peers, who are encouraged to voice their grievances. If such remedies as forums, letters to the editor, and personal meetings fail to adequately provide redress for complainants, staff members are to explain the complainant’s right to appeal to the Student Media Board.

Students’ press freedoms, as guaranteed by the First Amendment, are to be guarded as an inalienable right of people in a free society. The Student Media Board upholds students’ rights to speak unpopular opinions, to publish objectionable material, and the privilege to agree with the majority.

Further information about the Student Media Board, its authority, and responsibilities shall be made available upon request to the Director of Student Media in the Bengal newspaper office, room 205 in the Hypostyle, building 13.

Sexual Harassment Policy

This policy applies to all students, faculty, and staff.

Harassment on the basis of sex is a violation of Section 703 or Title VII of the Civil Rights Act of 1964 as amended (interim amendment of Guidelines 1604.11 on discrimination because of sex).

Title IX prohibits discrimination in federally assisted education programs against students and employees on the basis of sex. The key provision of Title IX reads: No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.

  1. Policy
    The sexual harassment of any student, employee or recipient of the services of this University is absolutely forbidden. Idaho State University has designated the University Counseling and Testing Services, the Office of Student Affairs, and the EEO/Affirmative Action Office for receiving complaints of sexual harassment. The investigation of these complaints will be handled by the EEO/Affirmative Action Officer or in his/her absence, an appointed hearing officer designated by the Grievance Committee. Any employee, dean, supervisor, department chairperson, or faculty member who is made aware of an alleged incident of sexual harassment will take immediate action to bring the matter to the attention of the most appropriate University authority who will take immediate action pursuant to this policy.
     
    Sexual harassment of a student is defined as the use of an employee’s authority to emphasize the sexuality or sexual identity of a student in a manner which prevents or impairs that student’s full employment of educational benefits, climate, or opportunities. It includes faculty behavior that covertly or overtly uses the power inherent in the status of a professor to affect negatively a student’s educational experiences or career opportunities on the basis of sexual identity and/or to threaten, coerce or intimidate a student to accept sexual advances or risk reprisal in terms of a grade, a recommendation, a professional growth opportunity or a job.
     
    Sexual harassment of an employee or of an applicant for employment is defined as unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature (1) when a qualified person is denied employment because of another's submission to such conduct, (2) when submission to such conduct is either explicitly or implicitly made a term or condition of an individual's employment, (3) when submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individuals, (4) when such conduct has the purpose or effect of unreasonably interfering with an individual's work performance or of creating an intimidating, hostile, or offensive working environment. Additionally, a person who is qualified for but denied an employment benefit because of another's submission to sexual harassment is protected by this policy.
     
    Sexual harassment of a recipient of the services of this University is defined as overt or covert behavior on the part of an employee that has the effect of limiting the individual's opportunity for receiving services by focusing on that individual's sexual identity or sexuality in a way that either threatens, coerces, intimidates the individual or impairs the individual's use of services.
  2. Distribution
    This policy will be disseminated to all students and employees of Idaho State University. Deans, supervisors, and department chairpersons are expected to announce the policy at staff and faculty meetings and make all departmental employees aware of it.
  3. Investigation and Resolution
    1. Filing
      Employees and students are encouraged to file complaints on the subject through the University's grievance procedure. Due to the sensitive nature of this subject any person or step normally part of the grievance procedure may be bypassed if the complainant feels it is necessary to do so. The offices that are designed for students to file complaints with are: University Counseling and Testing Service, Office of Student Affairs, and EEO/Affirmative Action Office.
       
      If an employee or student so chooses to bypass the grievance procedure, he/she should contact the EEO/Affirmative Action Officer for additional advice on other procedures.
    2. Confidentiality
      Due to damage that could result to the career and reputation of any person falsely or in poor faith accused of sexual harassment, all investigations and hearings surrounding such matters will be designed to the maximum extent possible to protect the privacy of, and minimize suspicion toward, the accused as well as the complainant. Only those persons responsible for investigating and enforcing civil rights matters will have access to confidential communications.
    3. Investigation Procedure
      When an employee or student makes an allegation of sexual harassment, the Grievance Committee, its appointee, or the EEO/Affirmative Action Officer will take immediate steps to:
      1. Obtain a statement of grievance from the complainant regarding the time, dates, places, and circumstances surrounding the allegations.
      2. Discuss the matter with the accused.
      3. Obtain statements of witnesses or possible witnesses if any.
      4. The EEO/Affirmative Action Officer or in his/her absence an appointed hearing officer designated by the Grievance Committee, shall prepare a report of the investigation and submit it to the highest administrative authority in the University.
    4. Action and Resolution
      Based on the report, the designated authority shall take immediate and appropriate corrective action. In determining whether alleged conduct constitutes sexual harassment, the designated authority will look at the record as a whole and at the totality of the circumstances, such as the nature of the sexual advances and the context in which the alleged incidents occurred. The determination of the legality of a particular action will be made from the facts on a case-by-case basis. If there appears to be no foundation to the allegation other than the complaint:
      1. No record shall be made of the allegation in either the accused or accuser's personnel records.
      2. A reiteration of the policy against sexual harassment may be appropriate.
      3. Bad faith allegations or use of this policy for unintended purposes may result in disciplinary action against the accuser.
      If a foundation for the allegation exists, disciplinary action against the offending employee will follow. The disciplinary action will be commensurate with the scope and severity of the occurrence, and may include, but is not limited to, demotion, suspension, dismissal, warnings or reprimands. Additionally, every effort shall be made to provide appropriate relief for the victim.

Statement on Communicable Diseases

This statement applies to cases of any communicable disease occurring on campus such as cases of the more serious communicable diseases including HIV, tuberculosis, hepatitis, SARS, and salmonella carriers.

Accommodation of Students with Disabilities

  1. Compliance and Services
    The Americans with Disabilities Act (ADA) is the civil rights guarantee for persons with disabilities in the United States. It provides protection for individuals from discrimination on the basis of disability. The ADA extends civil rights protection for people with disabilities in matters that include transportation, public accommodations, accessibility, services provided by state and local government, telecommunication relay services, and employment in the private sector.
     
    Idaho State University, in the spirit and letter of the law, will make every effort to make reasonable accommodations, according to section 504 of the Rehabilitation Act of 1973 and the ADA. ISU will not discriminate in the recruitment, admission, or treatment of students or employees with disabilities.
     
    Students with disability related needs should contact the Director of the ADA & Disabilities Resource Center, Dennis Toney, Mail Stop 8121, (208) 282-3599. TTY 1-800-377-3529
  2. Grievance Procedures
    Students who feel they have been discriminated against based upon a disability and wish to file a grievance shall file such complaints with the EEO/Affirmative Action Office. The investigation and grievance procedures established for acts of illegal discrimination shall apply.

EEO/Affirmative Action/Discrimination Grievance Procedure

  1. EEO/Affirmative Action Grievance Committee
    The EEO/Affirmative Action Grievance Committee will review complaints of discrimination by all University personnel.
     
    Students and/or employees who complain of harassment or discrimination, or provide information related to such complaints, or oppose harassing and/or discriminating behavior, shall be protected against retaliation. Retaliation is considered as serious and prohibited harassment, and immediate and appropriate disciplinary action, up to and including expulsion, shall be instituted. During the complaint investigation, all parties shall be reminded that retaliation is prohibited.
  2. Grievance Procedures
    1. A grievance procedure is meaningless unless the right to bring complaints before a grievance committee is securely protected before, during, and after formal grievance proceedings.
    2. All reasonable steps will be taken by the EEO/Affirmative Action Policy Committee, the EEO/Affirmative Action Grievance Committee, and the University Administration to ensure that no person intimidates, threatens, coerces or discriminates against any individual for the purpose of interfering with, preventing, or retaliating for the intended or actual filing of a complaint, furnishing information, or assisting or participating in any manner in an investigation, compliance review, hearing, or any other activity related to the work of the EEO/Affirmative Action Grievance Committee.
       
      Students and/or employees who complain of harassment or discrimination, or provide information related to such complaints, or oppose harassing and/or discriminating behavior, shall be protected against retaliation. Retaliation is considered as serious and prohibited harassment and immediate and appropriate disciplinary action, up to and including expulsion, shall be instituted. During the complaint investigation, all parties shall be reminded that retaliation is prohibited.
    3. Any student or other member of the University community, as well as any individual seeking employment at Idaho State University who believes that she/he has been subjected to discriminatory practices or procedures, may informally or formally register a complaint with the EEO/Affirmative Action Officer. The formal complaint should be a written statement alleging the incident, the person and/or office perpetrating the discriminatory act, and listing witnesses, if any.
       
      The complaint must be filed no later than 300 days from the date of the last alleged discriminatory incident. Time limits for filing certain complaints with federal or state agencies may be different than the filing requirement stated herein. Accordingly, an individual wishing to file with such agencies should communicate with them to determine applicable filing deadlines.
  3. Action by EEO/Affirmative Action Officer
    1. Informal Hearing
      Upon receipt of a formal complaint, the EEO/Affirmative Action Officer will hold an informal hearing within ten (10) working days with all parties concerned in an endeavor to resolve the matter.
    2. Forward Complaint to the EEO/Affirmative Action Grievance Committee
      Should the complainant so desire, the EEO/Affirmative Action Officer will forward the formal complaint to the chairperson of the EEO/Affirmative Action Grievance Committee. A copy of the letter and the formal complaint will be furnished to the person (or office) against whom the complaint is being made.
  4. Action by EEO/Affirmative Action Grievance Committee
    1. Review
      Within ten (10) working days of receipt of a complaint the EEO/Affirmative Action Grievance Committee will meet to review the case in order to determine, on the basis of jurisdiction, whether to proceed to a formal hearing.
    2. Formal Hearing
      1. Should the Committee determine to hold a formal hearing of the case; the following steps will be taken:
        1. The Chairperson will advise each party of the date, time, and place of the hearing.
        2. The Committee has the authority to request the appearance before it of any persons who may have information pertaining to the case.
        3. The Committee may request additional written statements and documents from each party.
        4. The Committee will request the names of witnesses to be brought by each party and will request the witnesses to appear at the date, time, and place of the hearing.
      2. The Committee will meet and hear relevant testimony and review documents related to the allegation. The objective of the hearing will be to ascertain the facts to enable the Committee to make reasoned recommendations. To that end, the hearing will be conducted in an orderly fashion, allowing the parties a fair opportunity to be heard. The hearing is not a trial and formal rules of evidence will not apply. However, the chairperson may limit evidence that is not relevant or germane to the issues before the Committee. Generally, the following procedures will be followed:
        1. All parties are entitled to copies of any documents or other written statements that are submitted to the Committee.
        2. All parties are entitled to timely notice of Committee hearings related to the complaint and are ensured sufficient time for preparation for such hearings.
        3. The complainant(s) and the respondent(s) will be present during all testimony.
        4. All parties will ordinarily present their side of the matter, but may be assisted by peer counsel (non-attorney’s) of their choice. Attorneys may not represent any party during the hearing; although the hearing committee may be advised by counsel.
        5. All parties shall have the right of confrontation of witnesses and the right to cross-examine such witnesses.
        6. Hearings will be recorded on audiotape and all written evidence shall be marked for identification and made part of the record. If either party requires transcriptions, the requesting party will pay the cost of the transcript.
        7. Parties have the right to call witnesses and present any evidence they desire, subject to the decision of the Committee on its relevance.
        8. The Committee shall have the right to call witnesses at its discretion.
        9. Parties have the right to be informed in writing of the findings and recommendations of the Committee.
        10. At any time during the hearing the complainant may withdraw his/her complaint. In that event the proceedings will be terminated.
  5. Findings
    1. Within ten (10) working days of the hearing, the Committee will meet in closed session to discuss and vote upon findings and recommended action.
    2. In open session, the Committee will advise all participants of the vote and recommended action(s).
    3. The findings and recommendations of the Committee will be made and forwarded to the President of the University through the EEO/Affirmative Action Officer.
  6. Outside Agencies
    Individuals, including those seeking employment at Idaho State University, may also register complaints with appropriate local, state, or federal agencies.

Statement of Rights for Victims of Sexual Assault

The administration of Idaho State University recognizes and supports recent efforts in the legal system and among other institutions to make victims of sexual assault fully aware of their rights and prerogatives. In keeping with this concern, Idaho State University hereby affirms that students who are victims of sexual assault shall be accorded certain rights by the staff of the University Student Affairs Office. For a full enumeration of those rights, contact the University Student Affairs Office, located in the PSUB Hypostyle 204, ext. 2794.

Sexual Orientation Policy

Idaho State University strives to maintain a campus environment where all decisions affecting an individual’s education, employment, or access to programs, facilities, or services are based on bona fide occupational or educational criteria such as merit or performance. Irrelevant factors or personal characteristics that have no connection with such bona fide criteria have no place in the University’s decision making. Accordingly, to the extent that it does not conflict with a contractual obligation or state, federal or local law or regulation, it is the policy of Idaho State University that an individual’s sexual orientation* is an irrelevant factor and shall not be a basis for institutional decisions relating to education, employment, or access to programs, facilities, or services.

This policy is not intended to nor shall in any way be interpreted to infringe upon rights guaranteed by state and federal law. (*Defined as heterosexuality, homosexuality and bisexuality.

Substance Abuse Policy

The purpose of this policy, and the programs listed, is to work toward the prevention of substance abuse in the University community. Goals are to (1) present factual and accurate information regarding the dangers and hazards of drug and alcohol use, misuse and abuse; (2) offer recommendations for alternative behaviors; and (3) provide leadership in the dissemination of information. Through efforts in this area, the University wishes to encourage the creation of an educational environment for its students conducive to making conscientious and healthy decisions when they are faced with the difficult choices associated with the use of legal and illegal drugs and alcohol and to provide a better working environment for the faculty and staff. Education efforts will be directed to all members of the University community: students, faculty and staff. It is the intention of the University to make drug and alcohol awareness and education an important part of the social and academic aspects of campus life.

In addition to the academic development of students, the University recognizes the importance of the health and safety of its students. To further enhance and improve opportunities for students in these areas, the University has developed the following policy and programs specifically related to substance abuse.

The University regards students as adults and as such expects them to take responsibility for their own actions. Many students are in an awkward position in that, for the most part, they are legally adults and have all of the rights and responsibilities thereof, except pertaining to the use of alcohol. The University is obligated to comply with State and Federal laws and to enforce rules and regulations adopted by the State Board of Education.

This policy is implemented for the purposes of enforcement and monitoring of the State Board of Education alcohol rule. The University cannot be responsible for the personal lives and decisions of students; however, if the use or abuse of alcohol threatens to cause disorder or danger to the members of the University community, others, or campus property, appropriate action will be taken. Enforcement and discipline shall be consistent and due process appropriate for the offense shall be applied in accordance with established University policies and procedures.

  1. Rules and Regulations
    Rules and regulations regarding drugs and alcohol are enumerated in the Student Code of Conduct; the section pertaining to drugs and alcohol is as follows:
    1. Violations
      1. Possession or consumption of alcohol is prohibited on University property except as permitted in specified living quarters of persons of legal age (e.g., student apartments, but not individual residence hall rooms), and other areas designated by the President with the approval of the State Board of Education.
      2. Distribution of alcohol to a minor is prohibited.
      3. Possession of alcohol by a minor is prohibited.
      4. Possession or consumption of alcohol in areas that are designated as "alcohol free" is prohibited.
      5. If a student violates the Student Code of Conduct while under the influence of alcohol, this policy will also apply.
      6. Sale of alcohol, unless authorized by the State Board of Education and with the appropriate licenses and permits, is prohibited.
    2. Enforcement
      1. All incidents of alcohol violations shall be reported to the Public Safety Office.
      2. All reports of incidents involving alcohol will be forwarded to the Dean of Students.
      3. The Dean of Students or his/her designee will be responsible for the following:
        1. Determining if an incident reported constitutes a violation of the University alcohol policy.
        2. Recording and tracking all students involved with alcohol violations.
        3. Notification of the criminal justice system, when warranted, of the behavior of an individual involved in an incident.
        4. Enforcing sanctions described.
    3. Sanctions
      1. Minimum sanctions
        The sanctions described are minimum sanctions and do not limit the disciplinary power of the University in any matter involving Code of Conduct violations.
      2. Infractions and Mandatory Sanctions
        1. First infraction of the Academic Year.
          Student must attend an alcohol education class and will be placed on University conduct probation.
        2. Second infraction in the Academic Year without injury or conduct likely to lead to injury.
          Student is placed on disciplinary probation and, at the student’s expense, must submit to a substance abuse evaluation administered by a qualified authority. The student will provide the evaluation results or authorize the release of the evaluation results to the Student Affairs Office.
        3. Second infraction in the Academic Year with injury or conduct likely to lead to injury.
          Student is placed on disciplinary probation, and, at the student's expense, must submit to a substance abuse evaluation performed by a recognized authority. The student will provide the evaluation results or authorize the release of the evaluation results to the Student Affairs Office. The Dean of Students or his/her designee may share all records of the incident with the Pocatello Police Department or other appropriate law enforcement agencies as deemed necessary.
        4. Third infraction in the Academic Year without injury or conduct likely to lead to injury.
          Student is suspended from the University for one academic semester.
        5. Third infraction in the Academic Year with injury or conduct likely to lead to injury.
          Student is suspended from the University for at least one academic year and all records involving the incident may be shared with the Pocatello Police Department or other appropriate law enforcement agencies as deemed necessary by the Dean of Students or his/her designee.
      3. Recording Cycle for Violations is One Academic Year. The academic year begins the first day the residence halls open for the fall semester and will continue through the day prior to the residence halls opening for the next academic year.
      4. Right of Appeal. The student may appeal to the Dean of Students or to the University Student Conduct Board. The procedure described in the Student Handbook will apply. On-campus residents who live in residence halls and who violate the alcohol policy in on-campus housing will be governed by the policy and appeals process described in the Standards of Residence.
    Students who violate the Student Code of Conduct are subject to disciplinary action through the Residence Hall and/or the University Student Conduct system. Students may also be subject to arrest and prosecution in cases where state laws have been violated. Sanctions up to and including expulsion may be imposed for drug or alcohol violations. A conviction for violation of state or federal drug laws may jeopardize federal financial aid.
     
    The University will attempt to help students who have a problem and wish to receive assistance in dealing with that problem. The University will not, however, condone illegal activity; continued violation of drug or alcohol policies may result in expulsion.
     
    The University Counseling and Testing Services shall serve as the department for referral for treatment of substance abuse problems. Upon referral or voluntary contact, the Center will evaluate each situation and either provide counseling and treatment or refer students to other appropriate agencies.
  2. Intervention
    Students with substance abuse problems usually come to the attention of the University through exhibiting behavior that is not socially acceptable. These people may be referred to the Counseling Center or be dealt with through the student conduct process. Public Safety officers and Student Affairs staff people are trained to identify behavior which is likely to be associated with drug use or abuse. If drugs or alcohol are involved, evaluation and treatment may be required in addition to other appropriate disciplinary action. If evaluation indicates a drug or alcohol problem, treatment may be required for the individual to remain in University residence or continue in attendance at the University
  3. Evaluation and Treatment
    The University is here to provide educational service and to this end shall make all reasonable efforts to assist students who seek help.
     
    Confidentiality is assured to anyone who requests help and no disciplinary action will be taken as a result of a student's request for help.
      Referrals to the University Counseling and Testing Services may be made in any of the following three ways:
    1. Self Referrals – This is the preferred method. Students may call and make an appointment to meet with a counselor.
    2. Voluntary Referrals - This type of referral involves a person identifying a problem in another person and assisting that individual in making an appointment with a counselor or referral agency.
    3. Mandatory Referrals - In cases where individuals have demonstrated continued inappropriate behavior due to drugs or alcohol, mandatory evaluation and treatment may be required as a condition of continuing to live in a residence hall or remaining enrolled in the University.
  4. Programs for Education and Prevention
    The University has established a committee on substance abuse that coordinates campus wide efforts to provide educational programs and services to assist students in solving drug and alcohol related problems. In addition, various groups and living units provide educational programs to students with the goal of presenting factual and accurate information regarding drug and alcohol use, misuse, and abuse. Recommended guidelines regarding responsible alcohol consumption at off campus locations will be provided to campus organizations. Events that have alcohol consumption as a primary focus shall not be advertised on campus.

Smoking Policy

In compliance with Executive Order No. 92-2 (Establishment of Nonsmoking Policy in State Buildings), issued by the Office of the Governor, Idaho State University prohibits smoking in all buildings leased, owned, or controlled by the University except in designated areas.

Solicitation Policy

General

Any student, solicitor, agent, or salesperson operating for his/her own benefit and for interests not directly connected with the University's interests is not permitted to solicit, advertise on campus, or participate in any University function without the approval of the Executive Director of ISU Student Unions, who serves as the campus Facility Use Coordinator.

Canvassing of the Residence Halls, University Apartments, the Student Union, or other University-owned property is not permitted. This includes door-to-door or person-to-person selling. An agent may visit or conduct business with a student only if invited or requested to do so by that student.

Individuals wanting to purchase advertising through established formats should contact the person responsible for the respective advertising medium; (e.g., The Bengal newspaper, Holt Arena, Athletic Program, telephone book, event sponsorship, etc.).

The University reserves the right to deny solicitation rights to any program not in harmony with its role and mission, philosophy, policies, or applicable federal, state, and local laws. Permission to solicit on the ISU campus in no way reflects University endorsement, opinion, or policy.

Student Unions

Solicitation for whatever purpose is expressly forbidden unless the Executive Director of ISU Student Unions has granted prior written approval.

Solicitations or displays that receive prior approval of the Executive Director are restricted to specific areas so as not to disrupt the flow of traffic. All arrangements must be made through the Pond Student Union Scheduling and Events Services Office or the Bennion Student Union administrative office.

Pond Student Union Vendor Space

Rental space is available for vendors to reserve in the Post Office/ Bookstore hallway. Consideration for this space is given to Bookstore promotions first. There will not be space available for vendor use during Bookstore promotions. Arrangements must be made and approved in advance with the Scheduling and Event Services Office.

Food Service

Chartwells has a contract with Idaho State University and is therefore the sole provider of catered food and beverage service for events scheduled in the Pond or Bennion Student Unions and all other facilities on the campus, with the exception of Holt Arena. Due to contractual and Health Department regulations, all sponsors must use the official University Food Service (Chartwells) as the caterer or request in writing to get the food service contractor's written permission for any exceptions.

The College of Technology Culinary Arts Program is a department within the University and provides some food services for the campus as part of its educational role. It is not the "contract" food service provider.

Publications

Distribution of any publication on the campus must be approved by the Executive Director of ISU Student Unions and may be referred to the Communications Board. The Board reserves the right to regulate the location, manner, duration, and quantity available for distribution.

Campus Recreation Facilities

Solicitation and advertising in Campus Recreation facilities must be in accordance with University policy and must be in the best interests of faculty/staff/students of the University. Prior authorization must be obtained from the office of the Director of Campus Recreation (Room 242, Reed Gymnasium). This includes students, organizational representatives, and salespersons of any kind.

Holt Arena

Solicitation and advertising in Holt Arena must be in accordance with University policy and be in the best interests of the students of the University. The Holt Arena Manager will evaluate each request on this basis prior to the event.

Food service in Holt Arena operates on an in-house basis. Permission for food/beverage sales by student organizations must be obtained from the Holt Arena Manager.

Housing

Business, Sales, and Non-Commercial

  1. Door-to-door solicitation for sales, business, or non-commercial organizations is prohibited in the residence halls and apartment complexes. Agents may visit or conduct business with residents in the privacy of an assigned room or apartment of such facilities upon invitation of the resident.
  2. A business, sales, or non-commercial organization, at the discretion of the Director of University Housing, may rent space in a public area in a residence hall or apartment complex.

Political Campaigning

  1. Door-to-door campaigning for ASISU, local, state and national office is not allowed in the residence halls. The hours for door-to-door campaigning at apartment complexes are from 10:00 a.m. to 9:00 p.m.
  2. Residents are allowed to post campaign posters on their doors and windows as long as they are not permanently affixed and do no damage to such facilities. Candidates cannot post campaign materials on a resident’s door or window without the resident’s permission.
  3. Candidates may campaign in the Towers Dining Commons during dining hours. To reserve an information table, contact the Towers Dining Commons Manager at 282-4319.
  4. Campaign posters, fliers, or other literature may be posted on designated bulletin boards in residence halls and apartments.
  5. Public areas may be reserved for informational tables and individual candidate forums through the Director of University Housing, Residence Hall floor lounges and TV lounges may not be used for these purposes.
  6. Harassment of residents, trespassing, or violation of any law, ordinance, or other University regulation is prohibited.

Student Organization Recruitment

  1. Recognized ISU student organizations are allowed to recruit members in the residence halls and apartment complexes with written permission from the Director of University Housing, 48 hours in advance.
  2. Student organizations, at the discretion of the Director of University Housing, may reserve space in a public area in the residence halls or apartment complexes.

Parking

All parking on campus requires a purchased permit. The Parking Office provides permits, visitor passes, and various other parking services. If you do not regularly drive to campus, but find it necessary on occasion, one day parking permits are available. If you don't obtain a permit, you will be cited. If you ever believe you unjustly received a ticket, you may make an appeal within seven school days. The Student Traffic Appeals Board consists entirely of students; they will review your appeal and recommend appropriate action to the Parking Office. For more information, call the Parking Office at 282-2625.

The mission of the ISU Parking Office is to provide sufficient parking to meet the needs of the campus community, ensure a safe parking environment, and to regulate the use of university parking facilities by enacting rules and procedures that will establish the fair and orderly administration of campus parking. NOTE: ISU parking permits are not valid in posted residential areas.

Vehicle Towing Policy

Motor vehicles may be towed from any campus area if allowed to stand in violation of local or state codes, or left in any position which constitutes a hazard (e.g., blocking a fire lane or fire hydrant; blocking or obstructing traffic flow; in a driveway, loading zone, service road; or otherwise tending to cause injury or danger to the public.

Parking privileges may be revoked and vehicles towed for violation of University parking rules and regulations. Cause for revocation may include non-payment of fines, the unauthorized use and/or altering of parking permits, acts of vandalism to parking control facilities or equipment, abuse of parking control staff, or being an habitual violator. A habitual violator is defined as anyone who repeatedly violates the ISU parking regulations.

When a vehicle has incurred parking citations of at least $50, a notification letter will be sent to the driver or to the registered owner of the vehicle. The letter will identify the amount owed and advise that all campus parking privileges have been revoked, that the vehicle will be removed from University property at the owner’s expense, that a hold will be placed on records until all fines are paid in full, and that the account will be turned over to collection. In addition, the matter may be referred to the appropriate authorities for consideration of disciplinary action.

If the car is found on campus, a bright orange tow warning will be affixed to the driver’s side window indicating a three-day grace period in which to make arrangements with the Parking Office to either pay the fines in full or enter into a repayment agreement. If the car is found on campus after the three-day grace period and no arrangements have been made with the Parking Office, the vehicle will be towed from campus by an authorized towing service at the owner’s expense.

*ISU Administration Encourages Parking at Holt Arena and Utilizing Transit.

Last Modified: 08/31/10 at 04:56:11 PM