Idaho State University - Emergency Response and Recovery Plan
4.3 Planning
The Planning Section is supervised by the Planning Coordinator. The Planning Section is responsible for collecting, evaluating, processing and disseminating information; developing the action plan, in coordination with the other section/functions/teams; and maintaining documentation. In addition, the section maintains information on the current and forecast situations and on the status of resources. The functions under the Planning Section are Situation Status, Structural Damage Assessment and Infrastructure Damage Assessment.
Assignments and Responsibilities: Planning Coordinator
| Checklist 3-A | Assignment: Planning Coordinator |
Position: Director, Facilities Planning |
The Planning Coordinator is responsible for planning ongoing operations, supervising Situation Status and Damage Assessment (both structural and infrastructure). The Planning Coordinator provides information needed to understand the current situation, predicts probable course of incident events, assists in preparing alternative strategies,controls operations for the incident and coordinates with other staff members.
The Planning Coordinator directs the collection of information to determine the severity of damage caused by the disaster. The coordinator writes Action Plans for:
- Control and containment of the emergency
- Surveys of facilities and structures and inspections
- The shutdown and restoration of damaged structures
In addition, the Planning Coordinator writes After Action Reports, regularly briefs the Incident Commander and supervises the message flow and Emergency Operations Center (EOC) runners.
During the first few hours of the emergency, the President determines if a state of emergency is warranted and authorizes the official request for assistance or notification to appropriate state and federal agencies. The Planning Coordinator supports the management of emergency forces involved with the response to situations associated with emergency.
Types of Intelligence Reporting:
During a disaster there are three types of intelligence reporting. These types are listed under the Planning Coordinator's Checklist and are ranked in order of priority of collection.
- FLASH REPORTS: This is the first series of reports submitted from the first responders and field units to the Emergency Operations Center. Generally these are verbal via portable radios.
- SITUATION REPORTS: These are more refined reports, which have been confirmed. These reports provide a clearer picture of the total impact and are the basis for establishing priorities. These should be submitted through channels every two hours with updates.
- DETAILED REPORTS:Following situation reports, the Emergency Management team at all levels will require more detailed information, particularly resulting from damage estimates and analysis. These reports may be needed for city, county and state emergency operations centers.
| Checklist 3-A-1 | The Assistant Planning Coordinator is responsible for assisting the Planning Coordinator with the implementation and management of the Planning Section. | |
The structure of the Incident Command allows for special support staff under each section to effectively deal with the incident. The following support staff positions could be activated and supervised under the Planning Coordinator.
Assignments and Responsibilities: Planning Support
| Checklist 3-B | Assignment: Situation Status |
Position: Utility Craftsman, Facilities Services |
Situation Status is responsible for collecting, verifying and processing all information and intelligence, evaluating and disseminating information throughout the Section and the EOC, and preparing the Situation Status Report and other reports, as requested. Situation Status maintains the current status of all university buildings, facilities, operations and posts, and maintains status boards and other Command Center displays.
| Checklist 3-C | Assignment: Structural Damage Assessment |
Position: Senior Architect Facilities Services |
Structural Damage Assessment is responsible for coordinating with the Operations Section and the Building and Utility teams to make initial damage inspections, assess and document damage to buildings and facilities, prepare structural damage assessment reports, post and secure unsafe buildings, mark hazardous areas, and recommend building emergency repairs.
| Checklist 3-D | Assignment: Infrastructure Damage Assessment |
Position: Architect Facilities Services |
Infrastructure Damage Assessment is responsible for coordinating with the Operations Section and the Building and Utility teams to make initial damage inspections, assess and document damage to telephone and computer systems, prepare infrastructure damage assessment reports, and recommend emergency repairs or replacement. Make plans for ongoing operations to include the expected duration and extent of the response effort and inititiation of recovery activities and programs.