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Checklist 5-B

View/print this checklist as a PDF file.

FOR IMMEDIATE ACTION
	Remain calm.
	Turn on your cellular phone.
	If situation warrants evacuation of your building, coordinate evacuation with Public Safety. See Section 8.2 of the Emergency Response Plan on Evacuation Procedures.  Do not go to the incident site.
	If your office or building is not affected, go to the Emergency Operations Center (EOC). (If unable to report to EOC, call Dispatch at 208-282-2515.) Report to the Finance Coordinator and set up the Accounting function, by computer. If power is out, use a manual system.
	Assign a disaster account code for use in all emergency related transactions, to provide a tracking mechanism for calculating all disaster costs.
	Obtain copies of all purchase orders, contracts, labor hour reports and other expense records pertaining to the emergency response.
	As soon as possible, provide a disaster cost estimate to the Finance Coordinator, updating the report as requested.
	Set up an accounting file by facility; prepare files to provide detail on additional work force labor, individual invoices for expenses, time records, etc.
	Maintain the files throughout the emergency and forward for FEMA Documentation. (It is helpful to organize the files as binders, with duplicates prepared for the disaster assistance program application.)
	Provide information and recommendations to the Planning Coordinator for the After Action Report.
	Assist with the Insurance/FEMA disaster assistance application process.

PRIMARY RESPONSIBILITIES
	Provide accounting documentation of all emergency expenses.
	Audit all expenditures and records.

SUPPORT RESPONSIBILITIES
	Support the FEMA Documentation.

ADDITIONAL ITEMS TO CONSIDER
	Campus condition:
	What is the extent of casualties, injuries, and damage? What is the extent of the damage to the surrounding local community?

Dial 208-282-2515 for any emergency and ISU Public Safety will respond.