Checklist 1-C
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file. 
| Assignment: PUBLIC INFORMATION OFFICER (PIO) | |
|---|---|
| Checklist | 1-C |
| Position | DIRECTOR, UNIVERSITY RELATIONS |
| Section | MANAGEMENT/COMMAND SUPPORT |
| FOR IMMEDIATE ACTION | |
|---|---|
 |
Remain calm. |
|
Turn on your cellular phone. |
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If situation warrants evacuation of your building, coordinate evacuation with Public Safety. See Section 8.2 of the Emergency Response Plan on Evacuation Procedures. Do not go to the incident site. |
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If your office or building is not affected, go to the Emergency Operations Center (EOC). (If unable to report to EOC, call Dispatch at 208-282-2515.) |
|
Open Media Center. |
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Ensure that all information is clear, concise, confirmed and approved by appropriate authority before release to the media or public. Do not release unconfirmed information or speculate on the extent of the emergency, despite urging by reporters to do so. |
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Gather information on the emergency situation and response actions. |
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Assign a Public Information Representative, if appropriate, to: |
| Establish
Media Control Point near incident site. |
|
| Keep
EOC staff informed of the media situation at the incident site. |
|
|
Establish and release "media only" telephone number(s). |
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Monitor published and broadcast Emergency Public Information (EPI) for accuracy. Correct serious misinformation whenever possible. |
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Maintain Emergency Public Information (EPI) status boards and maps. Post hard copy of news releases. |
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Attend periodic EOC briefings and policy meetings. |
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Consider additional methods for distributing emergency instructions as required. |
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Schedule media briefings/press conferences and tours as conditions permit. |
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Arrange for media access to the EOC, command staff and incident site when appropriate. |
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Establish a center for rumor control. |
| PRIMARY RESPONSIBILITIES | |
|---|---|
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Release emergency instructions/information to faculty, staff and students about the emergency and what steps individuals should take. |
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Release emergency instructions/information to the electronic and print media. |
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Produce news releases as required. |
| ADDITIONAL ITEMS TO CONSIDER | |
|---|---|
|
Communicating the problem to the campus community: |
| Members
of the campus community need to know the problem is being handled and
what they (students, faculty and staff) should do. When can they help
and how can they help? |
|
|
Closure: |
| Will
the incident require the closure of campus? What is the best process to
communicate this information? When will the academic process resume? |
|
Dial 208-282-2515 for any emergency and ISU Public Safety will respond.