Finance_Section

Idaho State University - Emergency Response and Recovery Plan

4.5 Finance

The Finance Section is responsible for all accounting and financial aspects of the disaster and any other administrative requirements. The Finance section is supervised by the Finance Coordinator. The functions under this section are Accounting, Insurance/FEMA Documentation and Procurement.

Assignments and Responsibilities: Operations Coordinator
Checklist 5-A	Assignment Finance Coordinator	Position Budget Officer, Financial Services
The Finance Coordinator sets up the accounting system to be used for the emergency and oversees all accounting and financial aspects of the disaster. The Finance Coordinator is responsible for supervising Insurance/FEMA Documentation as well as all documenting the process for the disaster assistance application.
Checklist 5-A-1	The Assistant Finance Coordinator is responsible for assisting the Finance Coordinator with the implementation and management of the Finance Section.

The structure of the Incident Command allows for special units under a section to be established to effectively deal with the incident. For the campus setting, the following units could be activated:

Assignments and Responsibilities: Operational Support
Checklist 5-B	Assignment Accounting Unit	Position Controller, Financial Services
The Accounting Unit provides accounting documentation of all emergency expenses, audits all expenditures and records, and supports the Insurance/FEMA Documentation. This function keeps time records for all personnel involved in the disaster response and obtains and records all damage cost information, by site.
Checklist 5-C	Assignment Insurance/FEMA Documentation	Position HR Advisor Human Resources
The Insurance/FEMA Documentation staff initiates, prepares and maintains a documentation package (or binder) that contains the documentation files and records supporting the disaster assistance application process.
Checklist 5-D	Assignment Procurement	Position Director of Purchasing Financial Services
The Procurement Officer orders, receives, stores, processes and allocates all disaster resources and supplies. Conducts the supply process to ensure reimbursement, keeping careful and complete records according to the specified accounting system. Assists with the deactivation process.