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Part 5. Financial Services

Section 5. Records Management

C. File Maintenance and Retention

1. Personnel Files

a. Personnel files must be retained in accordance with the following minimum guidelines for record retention:

(1) All applications for a vacant position must be retained for a minimum of one (1) year following the appointment of a person to the position.

(2) Any personnel files related to and involving legal action must be retained indefinitely. (3) Personnel files must be retained for a minimum of three

(3) years following severance of employment. A summary record of employment must be kept indefinitely.

b. The University may establish additional policies and procedures for the maintenance of personnel files consistent with Idaho Code Sec. 9-337 and 9-347 in order to ensure the integrity and safekeeping of all personnel files.