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Part 4. Personnel Policies

Section I. General Personnel Policies

O. Office Hours

1. General

University employees work an eight-hour day that generally starts at 8:00 a.m. and lasts until 5:00 p.m., with one hour for lunch. There may be some deviation from this schedule, depending on the department and the time of year (i.e. "flex time" and summer hours).

2. Office Hours for Academic Personnel

It is recognized that it is undesirable, if not impossible, to attempt to standardize teaching hours because of the variety of schedules, duties and responsibilities confronting teachers, including rehearsals, field trips, etc. However, subject at all times to the criteria of economy of operation, all faculty members should observe reasonable and regular hours on the campus in their offices, classrooms, laboratories and the library. It is understood that students deserve consideration in conferring with instructors and that faculty require and are entitled to uninterrupted periods of study, preparation, paper grading, etc. It is suggested, when practicable, that all members of the teaching faculty conform to the general University business hours, reserving necessary periods for uninterrupted study and preparation, and also listing free hours for student conferences. The necessity for exception in individual cases may occur. In such cases, arrangements can usually be made acceptable to all parties concerned. However, unless such exceptions have been requested and approved, each faculty member will be expected to observe a self-determined schedule at least equivalent to the office hours required of all other staff members.

3. Coffee Breaks

a. It is the policy of most departments to allow two coffee breaks daily, one in the morning and one in the afternoon.

b. A coffee break is defined as a fifteen-minute period taken at a time most convenient both to the supervisor in charge and to the employee.

c. The coffee break should not disrupt the regular business of the day.

d. Breaks not taken are lost. Time may not be accrued to be used for other purposes.

4. Flextime

Flextime is an informal, semi-permanent arrangement which is agreed upon by employee and supervisor that allows for some latitude in scheduling the daily hours of employment during the five day work week. It has been available for use since September 1985.

Supervisors and employees are encouraged to try the program if it can be of mutual benefit without adversely affecting the department. Some departments have work demands which do not make flextime practical.

Personnel Policy for Flextime Work Schedules

The supervisor has the final responsibility for determining and approving flex hours for her/his department.

Flex hours will be between 6:00 and 9:00 a.m. and 3:00 to 6:00 p.m. Monday through Friday with a "core" time when all employees must be present 9:00 to 11:30 a.m. and 1:00 to 3:00 p.m. Monday through Friday. Friday afternoons would be considered the same as any other work day. Employees will not be permitted to use flex hours to take three day weekends.

Each employee shall work eight hours during the period 6:00 a.m. to 6:00 p.m. each day. Employees must work five days, 40 hours per week.

A minimum of one-half hour will be required for the lunch period.

In time of conflict, work priorities shall take precedence over individual work schedules. Work schedules must conform to the needs of the department. Supervisors may require a change in work schedules to meet the needs of the department.

All departments are open and occupied between the hours of 8:00 a.m. to 5:00 p.m. Monday through Friday and revert to 7:30 a.m. to 4:00 p.m. in the summer.

This schedule must be approved in advance by the supervisor. The schedule of each employee should be semipermanent over a period of time and cannot be changed from day to day or each week.

Please contact the Personnel Department if you have questions.

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