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Part 2. Organization

Section IV. Descriptions and Bylaws of University Representative Bodies

B. Bylaws of the Faculty Senate

Preamble

The Faculty Senate reflects faculty opinion and concerns within the University and promotes discussion of issues of concern.

Article I Name

The name of this body is the Faculty Senate.

Article II Authority

The Faculty Senate acts within the scope of authority established by the University Faculty.

Article III Membership

(Rev. 5-06)

Section I: Composition of and Qualification for Faculty Senate

1. Membership of the Faculty Senate is as follows:

a. Senate seats are apportioned among the colleges and the University Library according to the number of tenure-track and non-tenure track faculty positions employed at least 0.5 FTE in each unit. Each unit will be allocated at least one seat. The following academic appointments will not be counted in apportionment: temporary (visiting) faculty, affiliate faculty, research associates, or any post-doctoral appointments.

b. The Faculty Senate consists of thirty (30) faculty members representing the colleges and the University Library. In addition, the President, Vice President for Academic Affairs, the Dean of Students, a Curriculum Council representative, and a Student Senate representative are ex officio, non-voting members.

c. The faculty of each college or the University Library with more than one seat determines the internal allocation of those seats among its subunits.

d. The appointment of seats among the colleges and the University Library is assessed by the Faculty Senate for equity every three years.

e. Based on the present ratios of eligible faculty positions, the Senate is apportioned as follows: Arts and Sciences (10); Business (2); Education (2); Engineering (1); Health-Related Professions (6); Pharmacy (2); College of Technology (4); Library (1); Outreach representatives (2).

2. To qualify for membership on the Faculty Senate a person must be a tenure-track member of the faculty or at least a 0.5 FTE non-tenure track (clinical track or research track) member, must hold the rank (or equivalent rank) of instructor or above, and have had at least three years’ academic service at Idaho State University or equivalent service elsewhere.

3. The elections are conducted and supervised by the Faculty Senate Executive Board. The Faculty Senate establishes in writing the procedures for conducting all elections. These procedures are specified in Appendix A of these by laws.

4. Those eligible to vote in regular and special Faculty Senate or elections to fill temporary vacancies elections include all tenure and nontenure track faculty whose University appointments equal or exceed one half time (.50 FTE) as defined by their University contract.

5. To qualify for membership on the Faculty Senate from the College of Technology which is no longer allowed by the State Board of Education to hire faculty to tenure track appointments, a person must be under contract a full-time or part-time member of the faculty, must hold the rank (or equivalent rank) of instructor or above, and have had a least three years’ academic service at Idaho State University or equivalent service elsewhere.

Section II: Senate Organization

The Faculty Senate has the authority to organize itself in a manner of its own choosing.

Section III: Regular Elections

1. Senate representatives are elected for three-year terms of office and may succeed themselves to serve a total of two terms. Elections are held each spring to fill vacancies. When a unit warrants multiple representatives, their terms of office are staggered.

2. Election of new representatives to fill normal vacancies, vacancies due to reapportionment or temporary vacancies is accomplished as follows: Each college or school (or appropriate division therein) determines the procedure to be used for nominating candidates to the Faculty Senate. Vote is by secret ballot on a separate occasion.

3. The elections are conducted and supervised by the Faculty Senate Executive Board. The Faculty Senate establishes in writing the procedures for conducting all elections. These procedures are specified in Appendix A of these bylaws.

4. Those eligible to vote in regular and special Faculty Senate or elections to fill temporary vacancies elections include all tenure and nontenure track faculty whose University appointments equal or exceed one half time (.50 FTE) as defined by their University contract.

Section IV: Special Elections

Special elections for Faculty Senate members may be held under two circumstances:

1. When a member resigns, the Faculty Senate initiates a special election.

2. A two-thirds (2/3) majority of the members of a member’s constituency may recall that member by means of a signed petition, and thereby initiate a special election.

Section V: Attendance

If a member misses three consecutive meetings during an academic year, the Faculty Senate may remove that member and initiate a new election in the appropriate unit in accordance with (Article III) Section III 1. and 2. above.

Section VI: Temporary Vacancies

If a member must miss a semester but no longer than one year due to a sabbatical, temporary reassignment or other cause, an election for a temporary replacement will be held as soon as possible following the guidelines for regular elections in these bylaws.

Article IV Officers
(Rev. 12-05)

Section I: Qualification and Election

The officers of the Faculty Senate consist of a Chairperson and Vice Chairperson. Officers are elected in the spring semester of every year from among the membership of the Senate. A nominating committee, appointed by the Chairperson, offers at least one name for each office. The outgoing Chairperson allows additional nominations from the floor and conducts the election by secret ballot. In order to be elected, a nominee must receive a majority of votes cast. Any person serving as a member of the Senate for at least eight months prior to assuming office is eligible for election. The officers’ terms of office coincide with the University’s fiscal year (July 1 through June 30). To ensure leadership continuity, the Vice Chair will automatically become Chair the following year.

Section II: Powers and Duties

Part 1. Chairperson

1. Serves as Chairperson of the University Faculty Senate.

2. Serves as liaison between the Faculty Senate and the University President and Vice President for Academic Affairs.

3. Attends meetings of the State Board of Education.

4. Conducts all meetings of the Faculty Senate and the Executive Board.

5. Serves as communication link with counterparts at other Idaho colleges and universities.

6. Performs such other duties as assigned by the Faculty Senate.

Part 2. Vice Chairperson

Assumes the Chairperson’s responsibilities in the absence of the Chairperson and performs such other duties as assigned by the Chairperson or the Faculty Senate.

Section III: Executive Board

Part 1. The Faculty Senate Executive Board consists of the:

Chairperson, Vice Chairperson, and three at-large members elected from the membership of the Faculty Senate. The immediate past Chairperson serves as an ex officio voting member of the Executive Board. An individual after having served as Faculty Senate Chair during the final year of his/her term in the Senate shall serve one additional year as a nonvoting ex officio member of the Senate.

The at-large members of the Executive Board are elected at the same meeting at which officers are determined and serve the same terms of office (Article IV, Section I). To ensure leadership continuity, three members of the Executive Committee must be Senators who have served one year and two members must be Senators who have served two years.

Part 2. Powers and Duties of the Executive Board include:

1. Assisting the Chairperson in establishing the agenda for Faculty Senate meetings.

2. Monitoring and assisting in coordinating the work of the University’s Councils.

3. Assisting in coordinating the work of the Faculty Senate subcommittees.

4. Making appointments to internal subcommittees.

5. Supervising University and Faculty Senate elections.

Article V Meetings
(Rev. 4-95)

Section I: Meeting Schedules

The regular meetings of the Faculty Senate begin no later than two weeks following the first day of classes in the Fall and are held every other Monday through the academic year, unless otherwise ordered by the Faculty Senate or the Executive Board.

Section II: Special Meetings

Special meetings are called by the Chairperson or by written request from five members of the Faculty Senate. The purpose of the meeting(s) is stated in the call. Except in cases of emergency, at least three days notice is given.

Section III: Quorums

A quorum consists of one more than half the voting membership of the Faculty Senate. Voting members are only those duly elected to the Faculty Senate on either a permanent or temporary basis. The Senate accepts no votes by proxy although absent Senators are free to send someone to speak for them at a meeting.

Article VI Powers and Duties
(Rev. 10-05)

Section I: Policy Recommendations

The Faculty Senate represents the University Faculty in the initiation, consideration, recommendation, and implementation of policy within the purpose and powers of the University Faculty. The Faculty Senate considers matters referred to it by the President, the President’s representative, or by the University Faculty. It recommends to the President changes in academic and other policies that affect the Faculty, and through the President recommends policy changes to the State Board of Education.

Section II: Committee Oversight

The Faculty Senate acts as a committee on committees (including Councils) for matters pertaining to the purpose and powers of the University Faculty. Faculty appointments to councils are made by the Faculty Senate with the concurrence of the President of the University.

Section III: Communication With Faculty

The Faculty Senate distributes to the Faculty, in the form of minutes and other communications, information on the issues under deliberation, the time and place of meetings, and results of deliberations. Faculty Senate members seek responses from their constituencies by calling meetings or by conducting informal polls.

Section IV: Executive Session

For purposes of discussion and deliberations, the Faculty Senate may enter executive session, which is closed to persons other than elected members of the Senate. On such occasions other persons may be present by special invitation of the Senate. No final action is taken while in executive session.

Section V: Delegation to Councils

Matters of policy recommendation or review are delegated by the Faculty Senate to the University Councils. See Article VII, Sections I and II.

Section VI: Guests

The Chairperson may invite people from outside the Senate to present information on issues relevant to the Senate’s agenda.

Section VII: General Faculty Vote

The Faculty Senate may initiate a general faculty vote concerning matters within the purpose and powers of the University Faculty. The General Faculty Vote policy is set forth in Appendix B to Bylaws.

Article VII Councils
(Rev. 5-06)

Section I:

Twelve collegiality-constituted Councils (with appropriate faculty, administration, and student representation) are responsible for developing policy recommendations and for monitoring the implementation of approved policies. The Councils’ purposes, as defined by the Governance Document and by their bylaws, determine whether individual Councils report to the Faculty Senate or to the Administration.

Faculty members eligible for serving on councils are: tenure-track faculty or non-tenure track faculty employed at 0.5 FTE or greater (including clinical and research faculty).

1. Nine Councils report to the Faculty Senate:

2. Three Councils report to the Administration:
(Rev. 2-94)

Section II: Council Minutes

The Faculty Senate receives and reviews the minutes of all meetings held by all Councils and approves the minutes of the Councils that report to it.

Section III: Procedures for Approving Recommendations

The Faculty Senate considers all policy recommendations submitted by its Councils. These recommendations may be approved (by), or, if not approved, remanded to the Councils. Councils may override a Faculty Senate remand by passing a recommendation by a two-thirds (2/3) vote. In case of a remand override, the Faculty Senate must call for the consideration of the matter by the University Faculty, and will report the Faculty’s recommendation to the President of the University. In the event that the matter cannot be resolved by a vote of the University Faculty, the vote of the Faculty Senate is final.

Article VIII Parliamentary Authority

The rules contained in the current edition of Robert’s Rules of Order Newly Revised governs the Faculty Senate in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Faculty Senate may adopt.

Article IX Amendment of Bylaws

These bylaws are subject to amendment at any regular meeting of the Faculty Senate by a two-thirds (2/3) vote, provided that the proposed amendment has been submitted in writing at the previous regular meeting.

Appendix A to Bylaws of the Faculty Senate

Election Procedures for the Faculty Senate

A. Announcement of Vacancies for the Annual Elections

1. At least six weeks before the end of the spring semester the Secretary of the Faculty Senate prepares a list of vacancies to be filled for the coming academic year.

2. The Faculty Senate verifies the list to ensure that both the distribution and rotation of members are maintained as required by the Faculty Senate bylaws.

3. The Minutes of the Faculty Senate will list the vacancies to be filled in the colleges.

B. Conduct of Elections

1. Elections are scheduled to be completed no later than two weeks before the end of each Spring Semester.

2. Each college or school (or appropriate division therein) determines the procedure to be used for nominating candidates to the Faculty Senate. If a “nominating ballot” is used for nominating candidates, then the subsequent election ballot should list only those faculty members who receive one or more votes on the nominating ballot, and who express a willingness to serve if elected.

3. The appropriate dean verifies and provides a list of faculty members eligible to vote to the Executive Committee of the Faculty Senate, which then distributes ballots to those faculty members. A candidate who receives more than 50% of the votes is elected. If no faculty member receives more than 50% of the votes, a run-off election is held between the two candidates who receive the most votes during the previous balloting, or, in the case of tie votes, all those who either (1) tie for the most votes, or (2) tie for second place when there is only one first place finisher. The person who receives the most votes in this run-off election is elected.

4. Elections are conducted by secret ballot.

5. The Executive Committee of the Faculty Senate, or a designated election committee, counts the ballots and validates the election.

6. People eligible to serve from the academic faculty are those holding full or part-time tenure track positions who hold the rank (or equivalent rank) of instructor or above, and have had at least three years’ academic service at Idaho State University or equivalent service elsewhere except department chairs. In departments of fewer than five faculty, the departmental chair may be considered eligible to serve. People eligible to serve from the College of Technology Faculty are those under contract holding full or part-time positions who hold the rank (or equivalent rank) of instructor or above, and have had at least three years’ academic service at Idaho State University or equivalent service elsewhere except department or division chairs. In departments or divisions of fewer than five faculty, the departmental or division chair may be considered eligible to serve.

7. If necessary, a run-off election will be held between the two candidates who receive the most votes during the previous balloting, or in the case of tie votes, all those either (1) who tie with the most votes, or (2) who tie for second place when there is only one first place finisher during the previous balloting. The person who receives the most votes in this run-off election will be declared the winner.

C. Filling Mid-Year Vacancies

1. Permanent vacancies occur when a Senator does not fill out the remainder of their term

a. Vacancies of a full semester or more are filled by following the procedures outlined (Appendix A) above in Section B, 2-6.

b. Vacancies of less than a semester may be filled by appointment on a temporary basis.

1) The Executive Committee names appropriate members of the Faculty Senate to convene a caucus of the unrepresented faculty members.

2) The caucus of faculty members appoints a temporary replacement.

3) The Faculty Senate validates such appointments.

4) Faculty members temporarily appointed to the Senate are eligible to run in the next scheduled election for the seats that they occupy

2. Temporary vacancies occur when a Senator must miss a semester but no longer than one year due to a sabbatical, temporary reassignment or other cause.

a. As soon as a Faculty Senator realizes there will be a temporary vacancy, they should hold an election following the procedures outlined in Section III. 2. III.3 and Appendix A B 1-6.

b. The faculty member elected on a temporary basis to the Senate will be a full voting member of the Senate only during the period covered by the temporary vacancy.

Appendix B to Bylaws of the Faculty Senate

General Faculty Vote

Faculty of the institution may initiate procedures for a vote of the faculty at large. For this purpose, the voting body is defined as all continuing faculty, including: 1) tenured and tenure track faculty; 2) full-time, non-tenure track faculty, including clinical, research and lecturer appointments; and 3) full-time College of Technology faculty. Excluded from voting are adjunct, emeritus, visiting, and affiliate faculty. To initiate the procedure, a written request for the vote, signed by at least twenty (20%) percent of the voting faculty as defined above, must be delivered to the Chair of the Faculty Senate. The Faculty Senate Executive Committee will conduct the vote within fifteen (15) working days of receipt of the request. The vote is to be conducted by secret, written ballot. Arrangements must be made to include eligible off-campus faculty in the vote. A committee composed of the Faculty Senate Executive Committee, Faculty Ombudsman and the University Attorney shall count the ballots. The Chair of the Faculty Senate shall notify the President and the faculty within two (2) working days regarding the outcome of the vote. The notification shall include the number voting yes, no, abstentions, and the number of eligible voters. Alternately, a general faculty vote can be initiated by the approval of a majority of Faculty Senate.


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