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Part 2. Organization
Section III. University Administrative Personnel
B. Vice President for Academic Affairs
1. Vice President for Academic Affairs
The Vice President for Academic Affairs assumes responsibility for such part of the academic administration of the University as the President may temporarily or permanently delegate to this office; administers the academic policies of the University under the direction of the President; presides over meetings of the University Faculty in the absence of or by direction of the President, and presides over meetings of the Council of Academic Deans and Academic Affairs Council.
The Vice President for Academic Affairs receives recommendations from the instructional deans including the Dean of Graduate Studies and Research, Dean of the College of Technology, and the Dean of Libraries concerning academic appointments, non-reappointments and dismissals; prepares for the President an annual roll of University faculties specifying rank, compensation, and terms of appointment; and in consultation with the academic deans, directors, department chairpersons and faculty members, supervises and coordinates the curricula including courses in methods of instruction in the University.
The Vice President for Academic Affairs prepares and submits to the President budgets for the several colleges and schools of the University after consultation with their deans and directors; serves as a coordinating officer among the several schools, colleges and departments, and in this capacity may call such meetings of department chairpersons and faculty members as may be required for discussion of common problems; prepares reports concerning the academic progress and problems for submission to the President, and in turn requests such reports as necessary from the various academic deans and directors; and provides direct administrative supervision of the University Library and the Idaho Museum of Natural History.
2. Administrative Personnel Who Report to the Vice President for Academic Affairs
a. Assistant Vice President
b. Academic Deans
The Dean is responsible for the supervision and coordination of curricula, courses and methods of instruction within the college or school; supervises the selection of textbooks or delegates such supervision to the appropriate department chairperson or head; instructs the department chairperson and new faculty members in the school or college on details of University policy and practice; and promotes the interests of the school or college as well as the University as a whole.
The Dean also supervises the business of the college with the assistance of associate/assistant deans and department chairpersons; monitors and approves decisions of department chairpersons and directors in supervising the activities of units within the college; reviews with department chairpersons and approves assignment of courses to faculty members with the objective of maintaining a reasonable equality of teaching responsibilities within the school or college; obtains and reviews applications for teaching positions in the school or college; and with the approval of the Vice President and President, arranges terms of appointment with teachers; and prepares written reports concerning the activities of the school or college for the Vice President and such accrediting agencies and others as may need to receive them.
In cooperation with department chairpersons and appropriate advisory groups, the dean prepares budget recommendations for the school or college and transmits them to the Vice President; recommends faculty appointments, tenure, terms of contracts, and advancements in rank and salary, and has general supervision of the registration of students in the school or college and confers with them when necessary concerning program requirements and academic standing.
The deans serve at the pleasure of the President and appointment does not confer an expectation of continued employment as dean. Upon termination of an appointment as dean the person may return to his/ her department.
c. Dean of Graduate Studies and Research
The Dean of Graduate Studies and Research, as the chief administrative officer of the Graduate School, has some responsibilities in addition to those specified under Deans and Directors. The Dean of Graduate Studies and Research reviews and makes recommendations concerning the nomination of new faculty members for appointment when their responsibilities are to include graduate level instruction; approves the admission of students to courses offered for graduate credit; schedules the general examinations of graduate students; and certifies to the Registrar those students who have satisfied the requirements of a degree program.
The Dean of Graduate Studies and Research serves as Chairperson of the Graduate Council and with the advice of the Council permits graduate courses to be offered by other than regular members of the Graduate Faculty; approves all courses offered for graduate credit and curricula for graduate degrees; recommends regulations for the graduate program; recommends the appointment of resident faculty members to the Graduate Faculty; appoints examining committees for candidates for advanced degrees and determines the disposition of any appeal from the judgment of such committee; and submits budget recommendations for the Graduate School.
The Dean of Graduate Studies and Research as titular head of the research enterprise on campus: chairs the Research Coordinating Council which recommends policy on research to the greater campus community; prepares budget recommendations concerning research; has administrative oversight of the Office of Sponsored Programs; has signature authority for grants and contract applications in the absence of the President and Vice Presidents; serves as the University representative for research to various off-campus constituencies, is a member of the Faculty Research Committee and advises the Graduate Student Research Committee.
d. Associate and Assistant Deans
The Associate or Assistant Dean is responsible to and reports directly to the dean of the college; teaches at least one course per semester in an academic department and carries out responsibilities assigned by the dean of the college.
The Associate or Assistant Dean serves at the pleasure of the President and dean of the college and appointment does not confer an expectation of continuous employment as Associate or Assistant Dean. Upon termination of an appointment as Associate or Assistant Dean the person may return to his/her former department.
e. Department Chairpersons
Recognizing the dual role a chairperson performs in the academic community, first as a member of the faculty and second as an administrator, it is understood that while the chairperson performs an essential administrative function, each of the duties and responsibilities assigned to the chairperson is carried out in a spirit of cooperation with the department faculty. The term “chairperson” as referred to in this document shall be deemed to include the equivalent administrative position in the College of Technology.
(1) Department Governance:
(a) Provide leadership for the department in all professional matters, including developing program plans, coordinating activities, and maintaining high-quality performance in teaching and research.
(b) Conduct regular department meetings, establish department committees, represent department interests to the Administration, and when appropriate, prepare department for accreditation and evaluation.
(c) Develop and maintain department policies — in consultation with faculty — related to students particularly in the area of admission to department major, approve graduation lists, supervise teaching major and minor programs, determine students’ eligibility, help direct graduate work and research in the department.
(2) Curriculum and Instruction:
(a) Plan curriculum in consultation with the department faculty in terms of department goals and university mission.
(b) In consultation with department faculty, schedule classes, develop catalog copy, provide and coordinate teaching area with faculty experience and goals.
(3) Faculty Affairs:
(a) Supervise recruitment and encourage retention of faculty, assign responsibilities such as teaching and intra-department committee work.
(b) Supervise and evaluate faculty performance, encourage the development of faculty member’s special talents or interests, encourage good teaching in the department, facilitate and encourage faculty members’ participation in professional meetings and other professional activities.
(c) Keep faculty members informed of department, college, and institutional plans and activities; encourage positive departmental climate.
(4) Student Affairs
(a) Provide for student recruitment, including the preparation of department brochures and information for student recruitment.
(b) Prepare advising sheets/material and supervise the advising and counseling of students; encourage student excellence.
(c) Promote student professional organization and encourage faculty and student interaction.
(5) College Affairs
(a) Recommend to the dean appointments, promotions, tenure, changes in salaries, leaves of absences, dismissals, or other matters affecting personnel of the department.
(b) Assist in communicating the thoughts of the dean to the faculty.
(c) Undertake all educational and/or administrative tasks as assigned by the dean.
(6) General duties:
Develop and administer department budget; coordinate and justify budget items; encourage faculty members to submit proposals for grants; set priorities for use of travel funds; manage department facilities and equipment; maintain essential department records including student records; supervise and evaluate the clerical staff in the department.
f. Director of the Idaho Museum of Natural History
The Director of the Idaho Museum of Natural History is responsible to the Vice President for Academic Affairs and is responsible for the care and acquisition of collections; supervising the development and conduct of research and publication and the coordination of the Museum with instruction; and supervising the preparation, care and use of exhibits for classroom or general community purposes. The Director coordinates and provides Museum support for basic research programs, supervises Museum courses of instruction, and is responsible for all publications of the Museum.
g. Dean of Libraries
The Dean of Libraries is responsible for the administration of the University Library or libraries; is ex officio member of the Library Committee; prepares the Library budget with the advice of the Library Committee, particularly with respect to allocation of funds for Library materials; submits the Library budget request to the Vice President for Academic Affairs and administers the Library budget. The Dean of Libraries recommends the appointment, promotion or termination of appointment of all Library personnel and supervises their work; delegates the responsibility for purchasing periodicals, newspapers or books to be purchased for the Library.
h. Director of Individualized Education Programs
The Director of Individualized Education Programs (IEP) is responsible for the IEP Office and for administering and facilitating the Bachelor of University Studies (BUS), the Bachelor of Applied Technology (BAT), and Experiential Learning Assessment Programs (ELA). BUS duties include advising and screening prospective students for admission to the program, chairing the BUS Committee, appointing and facilitating candidate advisory committees, and monitoring student progress. ELA duties include facilitating student access to the program, orienting and screening students, coordinating with academic departments and colleges to keep current and available the departmental guidelines for students interested in requesting experiential credit, helping students prepare the required portfolio for review and evaluation by the faculty and dean in the programs for which experiential learning credit is requested.
i. Executive Director of Enrollment Planning and Academic Services
The Executive Director of Enrollment Planning and Academic Services is responsible for attracting and retaining students to Idaho State University. Services include: recruitment and admissions advising; new student orientation; supplemental advising; financial aid and scholarships; Indian student services; and student outcomes assessment.
3. Management of the College of Technology
a. Dean of the College of Technology
The Dean of the College of Technology has those responsibilities and that authority delegated to deans, maintains cooperation with the Idaho State Division of Vocational Education and the University, directs statewide emphasis programs and all vocational education programs in the seven counties of Southeast Idaho, except those conducted by the local high schools.
b. Associate Dean of the College of Technology
The Associate Dean is responsible to and reports directly to the Dean of the College of Technology and carries out responsibilities assigned by the Dean of the School.
The Associate Dean serves at the pleasure of the President and Dean of the School and appointment does not confer an expectation of continuous employment as Associate Dean. Upon termination of appointment as Associate Dean, the person may return to his/her former department.
c. Division Managers
The Division Manager is responsible to the Dean. The Division Manager has administrative responsibility for all aspects of the organization under his/her jurisdiction including personnel, fiscal and programmatic affairs. The division manager position is considered to be equivalent to that of the department chair position. The Division Manager serves at the pleasure of the President and the Dean and appointment does not confer an expectation of continued employment as Division Manager. If tenured, he/she may return to a faculty position upon termination as Division Manager.
d. Program Coordinators
The Program Coordinator is responsible to the appropriate Division Manager; is responsible for programmatic affairs, including teaching assignments within the program; guidance in curriculum development and modifications; assistance with program budget development and monitoring of program budget expenditures. The Program Coordinator is a member of the faculty of the school.