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Department of Special Collections and University Archives

University Archives

The purpose of the University Archives is to collect, preserve, and administer the records which document the history of the University and its operations. Due to a number of factors, including privacy legislation concerning student records and other related laws, the materials housed in University Archives require permission from the Head of Special Collections in order to be viewed. She may, in turn, contact the designated administrator for permission, depending on content. While these records are part of the "public record" of the state, Idaho Code recognizes several exemptions from disclosure.

What is included in University Archives? These records range in date beginning with the first year of the University and are composed of a wide variety of materials including presidential correspondence, news releases, annual budget reports, and publications (Wickiup, graduation, etc.). These materials have only recently been organized and efforts to index them is on-going.

Prior to fiscal year 2000, some records had been transferred to the University Archives on an irregular basis, based on the storage needs of the originating department or program. During the summer of 2000, the University President initiated a comprehensive review of records management across the university, which affected this practice. A policy is now in place advising university departments, colleges and institutes how to determine which of their records are permanent (defined on the Records and Information Management web page) and how to prepare them for transfer to University Archives.

All transfer of records and historic materials should be arranged for in advance by contacting either the Library Assistant I, or Robin Stanger. The Head of Special Collections is also the University Archivist. Please contact them at (208) 282-3608 with questions about the Archives. If you have questions about ISU Records and Information Management, please contact that department at (208) 282-3251. The ISU Records and Information Management Program, defined by ISU policy, is aligned with the Eli M. Oboler Library due to its connection to the identification of permanent or historic records.

Search: Ask at the Special Collections Department for assistance.

For students records and transcripts contact

Registrar/Transcripts – (208) 282-2661
Office of Student Financial Aid – (208) 282-2756
Graduate School Admissions and Records – (208) 282-2150

ISU Scrapbook

The following collection is part of the University Archives:

Albion State Normal School Records Collection
This collection of almost 16,000 records documents the history of the Albion State Normal School. Albion was responsible for teacher education in Southern Idaho for the years 1893-1951. Upon its closure, the responsibility for teacher education was transferred to Idaho State College (now Idaho State University) in Pocatello. The Family Education Rights and Privacy Act (FERPA) restricts the release of students' records, so portions of the collection are closed to researchers except under certain circumstances.

Search: Register of the Albion State Normal School Records. Please ask at Special Collections Department for assistance and more information on restrictions.

Last Modified 08/22/2013 kk