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New Rules for Media Items

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Because the media collection has now passed into the hands of the Library, and, from this point on, media items of all types will be acquired by the Library, changes in the way that such items are selected, purchased and utilized have been made. The following is a summary of those changes.

  1. Those media items (largely videotapes) that belonged to the Media Center will, for the foreseeable future, be obtained from the Library's main circulation desk, and the rules for their use will remain as they were when the collection was serviced by the Media Center. For all media items that are acquired from 1/1/05 on, however, the following rules will be followed:
  2. Any media item acquired with Library funds will become part of an existing Library collection and be cataloged with a Library of Congress classification in the Library Catalog.
  3. If a media item is not purchased for the Reference, Documents, Periodicals, Intermountain West or Rare Book collection, it will become part of the Main Collection and, in that case, it will be allowed to circulate to students, faculty and staff (but not to community users), for a one-week period, with a one-week renewal possible.
  4. If a media item has a replacement cost of over $200, it will reside in a protected location, behind the circulation desk, and must be retrieved by circulation staff. If the replacement cost is less than $200, it will be placed in the main stacks, in a case with a locking strip (as in video rental stores) that must be removed at the circulation desk before in-house use or checkout.
  5. Videotapes and DVDs may be viewed within the library, the former in the microform room on third floor, or in the computer lab on the second floor, the latter at several workstations in the first floor reference area. More viewing facilities are being acquired.
  6. Like any item in the main collection, media items may be put on reserve by faculty with checkout conditions of the faculty member's choosing.
  7. The Library will not be scheduling the checkout of media items in advance.
  8. Requesting media purchases:
    1. Departments may submit requests for the purchase of media items in much the same way that they have done so for books. Those items will be paid for out of their book allocations.
    2. It is particularly important that departments provide complete information regarding the media item that they wish the Library to purchase, i.e. title, publisher, etc. Supplying the Library with advertising or catalog copy when making the request is highly desirable.
    3. If a department makes a request for a media item and intends that it will be used in a distance learning situation, it must mark the request appropriately, viz. PPL (for Public Performance License). The Library will then seek to acquire the version of the item that is licensed for use in that situation. If a media item is intended for general use, or classroom use within a single classroom, and is not expected to be broadcast to other classrooms, it will not be necessary to buy the public performance version; "home use only" versions can be legally used by instructors in a face-to-face classroom situation. Media licensed for public performance usually cost substantially more than their home use equivalents. Faculty who submit media items for use in distance learning courses will continue to be asked to fill out the questionnaire created by the Media Department.
Last Modified 12/15/2011 kk