Room Reservations


TAB Auditorium Rental Policy

Information

The Tingey Administration Building Auditorium is an intimate and inviting venue seating 255 located on Idaho State University's Idaho Falls campus. The auditorium boasts a full complement of lighting and sound equipment along with a computer running Windows 7 and Microsoft Office 2010, a motorized screen, an LCD projector and Internet, making it the ideal venue for your meeting, training or concert.

The Tingey Administration Building is subject to the practices and procedures set forth by the State Board of Education and Idaho State University. The following information is provided to help determine your costs in renting the TAB Auditorium. Scheduling and contracting are handled by Bill Hayes, Event Coordinator. Please contact (208) 2827856 for a complete estimate of charges.

Scheduling the TAB Auditorium

Scheduling priority will be as follows:

  1. Academic use by Idaho State University
  2. Non-academic University-related use
  3. Non-educational community related events
  4. Commercial events
(Note: No funerals will be permitted to be scheduled in the TAB Auditorium)

The Tingey Administration Building will hold a potential performance date for 30 days. In order to finalize a hold date, a contract must be executed. A signed contract must be signed 30 days in advance of the performance or the date may be forfeited. When a facility hold is challenged, the party who placed the first hold will be given the right of first refusal and must secure the date with a deposit and signed contract within 48 hours.

Deposit Policy

The Tingey Administration Building requires one-half the minimum rental fee as a deposit upon signing the rental contract. For free events, or if the TAB is not providing ticketing services, the deposit may be the total rental fee. If you are a first time renter, you may also be required to pay estimated expenses in addition to rent at the time of the signing of the rental contract. In addition, first time renters must provide three references where they have promoted similar events in comparable types of facilities as the TAB Auditorium within the past calendar year. Failure to provide references or an unfavorable report by a reference or other business contact will be sufficient grounds to deny use of the Tingey Administration Building, and no contract will be executed.

Liability Insurance

All renters of the Tingey Administration Building shall be required to furnish a Certificate of Insurance in which the State Board of Education and Idaho State University are named as additional insured parties. The minimum amount of the Combined Single Liability will be $1,000,000. The Event Coordinator shall have the discretion to reduce the required coverage or waive the required coverage. The CSL certificate shall be furnished within a reasonable time after the execution of the agreement of the rental contract, but not later than 10 days prior to the date of the first scheduled date.

Cancellations

If the renter fails to hold each event or events as specified by the agreement at the time agreed, the renter shall pay to the Tingey Administration Building within 10 days of the contracted date a sum equal to the actual out-of-pocket expense incurred by the TAB and lost rental income contracted for the event. The TAB may retain all or part of the deposit to apply toward those expenses.

Rental Fees and Direct Event Charges

Rate Categories

Facility Personnel

All facility personnel are scheduled and paid by the Tingey Administration Building, unless otherwise negotiated in advance. Please note that a three-hour minimum call is required for hourly employees. Staffing levels to be determined by the Event Coordinator.

Marketing Services

Contact Bill Hayes at 208-282-7856 for information.

Hospitality or Catering Services

Hospitality or catering services are exclusively provided by Chartwells Dining Service, located on the campus of Idaho State University. Contact Chartwells at (208) 2825831 for information. Beer and wine can be available if approved for receptions, banquets and social events at the Tingey Administration Building. An Alcohol Permit Application (.pdf) must be completed and returned to Chartwells Dining Service a minimum of thirty (30) days prior to the event in order for alcohol sales to be considered at the Tingey Administration Building. Contact Chartwells at (208) 2825831 for information.

Advertisement and Display of Signs

Renter will not be permitted to commence its advertising for its event until a fully executed contract has been executed. Renter shall not do nor permit to have done at the Tingey Administration Building anything that would tend to injure, mar, or in any manner deface the premises. No nails, hooks, tacks, screws, or any other device may be driven or installed into or onto any part of the facility.

Renter shall not post nor exhibit any signs, advertisement, show bills, or posters of any description on any part of the premises at the Tingey Administration Building except those that relate to the event in places designated by the Event Coordinator.


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