Bylaws of the Research Council
ARTICLE 1: NAME AND REPORTING CHAIN
A. The name of this body is the Research Council.
B. The Research Council reports directly to the Vice President for Research and advises and coordinates with the University administration through the Vice President for Research.
C. The Research Council was formerly named the Research Coordinating Council (RCC), created as a part of the ISU committee/council revision adopted in 1982. The name was changed to Research Council in 2009.
D. These bylaws shall be reviewed for consistency with the ISU Constitution and Faculty Senate bylaws, at the Research Council's earliest convenience, following the approval and implementation of these governing documents.
ARTICLE 2: PURPOSE
A. The Research Council consists of representative membership across the ISU research community. While formally advisory in nature, the Research Council provides a forum for internal discussion, gathers and disseminates information to the faculty, and provides a faculty voice on matters pertaining to research, scholarship, and creative activity (henceforth referred to as research). It also initiates and advises on the formulation, review, and application of policies touching on research matters.
B. The Research Council provides oversight of subcommittees involved in the peer review and administration of internal grant awards funded by the Vice President for Research. Each subcommittee operates according to its own set of bylaws.
ARTICLE 3: MEMBERSHIP, SELECTION, AND RECALL
Section 1. Voting Membership
A. All voting members of the Research Council must be faculty members and must directly represent faculty constituents.
B. Research Council members must be experienced in and committed to research.
C. The Research Council will have the following voting representative members:
1. Nine (9) College representatives as follows:
a. College of Arts and Letters (2 representatives)
i. Fine Arts and Humanities (1)
ii. Social and Behavioral Sciences (1)
b. College of Business (1 representative)
c. College of Education (1 representative)
d. College of Science and Engineering (2 representatives )
i. Mathematics/Engineering/Physics (1)
ii. Biology/Geology/Chemistry (1)
e. Division of Health Sciences (2 representatives)
i. College of Pharmacy (1)
ii. Other Health Sciences (1)
e. College of Technology (1 representative)
2. One Research Centers and Institutes representative (1)
3. One Library/Museum representative (1)
D. All voting representatives are appointed by the respective and serve for three-year terms. Terms of office are based on the academic calendar and are staggered, with one-third of the Council membership being replaced each year. Election of new members must take place by the end of the spring semester preceding their term in office. Voting members may succeed themselves for one additional term, after which they must take at least a one-year break from serving on the Research Council. Nominations to fill vacancies may be solicited by Research Council.
E. If a representative member resigns from or otherwise ceases to serve on the Research Council, a replacement is chosen in the same fashion as the regularly selected representative. Replacements chosen to fill an unexpired term of a regularly selected member may be appointed to no more than two successive terms following the completion of the unexpired term. If a temporary vacancy occurs (e.g., sabbatical), a replacement is designated by the unit represented.
Section 2. Non-Voting Membership
A. The Vice President for Research or designee will serve as a permanent ex-officio,non-voting, member of the Research Council.
Section 3. Duties of Members
A. Members of the Council must participate fully in all of its activities. Specific duties of Research Council members include the following:
1. Attend all Research Council meetings, which is mandatory.
2. Solicit information from and represent the views of their faculty constituencies.
3. Inform constituencies of relevant actions taken or anticipated by the Research Council.
4. Be prepared to identify strengths and weaknesses in the research enterprise and to help develop realistic proposals to foster ISU research.
B. If members fail to perform their duties, they may be removed from the Research Council.
1. Any Research Council member who misses more than one meeting in an academic year without sending an alternate may be replaced by the Council. Any Research Council member who misses more than two meetings in an academic year may be replaced, unless prior arrangements have been made to cover sabbaticals,etc.
2. The Research Council may recall any Research Council member for dereliction of duty by two-thirds approval of those voting.
C. Missing a Research Council meeting:
1. The Chair or Secretary must be notified in advance, if at all possible, if a member has to miss a meeting.
2. An alternate is strongly encouraged, and should be chosen by the member from their own faculty constituency group. It is the member's responsibility to fill in the alternate on the Research Council's current work and any relevant constituency issues to address. Voting by proxy is allowed in accordance with Article 5.C.4.
3. If a member has to miss more than a single meeting, arrangements should be made to formally appoint a temporary replacement.
ARTICLE 4: OFFICERS AND MEETINGS
Section 1. Chair, Vice Chair, and Secretary
A. The Research Council elects the Chair of the Council at the last meeting of the spring semester from the continuing voting membership of the Council. The Chair serves for one year and may be re-elected if eligible.
B. The Vice Chair will be elected at the first meeting of the academic year from the voting membership of the Council. The Vice Chair serves for one year and may be re-elected if eligible. The Vice Chair does not serve as the Chair-elect for the following year but may be nominated for Chair if eligible.
C. The Secretary is elected at the last meeting of the spring semester from the continuing voting membership of the Council. The Secretary serves for one year and may be re-elected if eligible.
D. The Chair, Vice Chair, and Secretary will be nominated by Council members and elected by simple majority of those voting. Nominations and voting may be done during the same Council meeting.
E. The Chair, in consultation with the Vice President for Research, is responsible for setting the Council meeting agenda, informing members of meeting time and location, running meetings, and preparing Council reports and correspondence. The Vice Chair takes up these duties in the absence of the Chair and performs other duties as assigned by the Chair of the Council. The Secretary is responsible, in the absence of staff support, for taking minutes and distributing them in a timely manner, and other duties as assigned by the Chair. The Secretary assumes the Chair's responsibilities in the absence of both the Chair and the Vice Chair.
F. If any Research Council office (Chair, Vice Chair, Secretary) becomes vacant, the Council may hold a special election to fill the position for the remainder of that year, or may hold regular elections in accordance with Article 4. Section 1. A, B, and C.
G. Should the removal of any Council Officer become necessary, it will be done in accordance with the provisions governing amendments to the bylaws as outlined in Article 7.A.
Section 2. Council Meetings
A. The Council meets:
1. At least once a month during the academic year.
2. Upon the call of the Chair, who is responsible for informing Council members in advance of the meeting of its time, place, and agenda.
B. If three members of the Council request a meeting, the Chair will call it within two weeks of the request in accordance with the provisions in Article 4. Section 2.A.2.
C. Research Council meetings are open to the University community. The Chair may invite people from outside the Council to present information on issues relevant to the Council's agenda.
D. For purposes of discussion and deliberations, the Research Council may enter executive session, which is closed to persons other than voting members of the Council. On such occasions other persons may be present by special invitation of the Council. No final action is taken while in executive session.
ARTICLE 5: MINUTES, QUORUM, AND VOTING
A. Documentation of meetings:
1. Minutes are kept for each meeting. All subcommittees of the Research Council will forward their minutes to the Research Council in a timely manner for review and approval.
B. A quorum consists of fifty percent (i.e., 6 members) of the voting membership of the Research Council.
C. A motion passes when it receives a majority of the votes.
1. Abstentions do not count as votes.
2. Tie votes fail.
3. The Chair has the right to vote on all motions.
4. Voting by proxy is allowed when notification of proxy assignment is made to the Chair or Secretary prior to the scheduled meeting. A proxy must be given to a faculty member within the member's area of representation who is not already serving on the Council.
5. Votes may be submitted after the meeting on issues needing further consideration, by any means the Council deems appropriate. These votes will only be accepted from those members in attendance at the meeting within two (2) weeks of the meeting.
D. Bylaw changes cannot be introduced and voted upon within the same meeting, in accordance with Article 7.A.
E. Robert's Rules of Order, Newly Revised (http://www.constitution.org/rror/rror--00.htm) is the procedural authority in all matters not covered by these bylaws and/or approved operating procedures.
ARTICLE 6: SUBCOMMITTEES
A. The Research Council has two standing subcommittees that are responsible for the review of proposals requesting internal funds provided under the auspices of the Vice President for Research. Each subcommittee's purpose is stated in individual subcommittee bylaws which are approved by Research Council. Standing subcommittees of the Research Council are as follows:
1. University Research Committee
2. Humanities and Social Sciences Research Committee
B. Members of each subcommittee are selected in accordance with the bylaws of each subcommittee and are approved by Research Council. Each subcommittee shall have one representative from the Office of Research appointed by the Vice President for Research. A record of the members and bylaws of each of the subcommittees is maintained by the Research Council. Minutes are kept for each subcommittee meeting and are submitted in a timely manner to the Research Council for review and acceptance.
D. The Research Council may create or disband any of its standing subcommittees with two-thirds approval of the voting members of the Research Council. The motion to disband a standing subcommittee cannot be introduced and voted upon at the same meeting.
E. The Research Council may appoint ad hoc subcommittees as necessary. These subcommittees are not standing subcommittees and will be disbanded upon completion of the assigned task.
ARTICLE 7: BYLAWS AMENDMENT PROCESS
A. These bylaws may be amended by a two-thirds majority of the Research Council voting membership. Amendments cannot be introduced and voted upon at the same meeting. However, bylaw changes may be presented by any means the Council deems appropriate and then voted on by any means the Council deems appropriate as long as they are distributed at least two (2) weeks prior to the vote.
B. The Faculty Senate may override Research Council and subcommittee bylaw changes in accordance with the Faculty Senate Bylaws (Article VII, Section II).
ARTICLE 8: BUSINESS ITEMS
A. Items or policy not completed in one academic year should be considered old or continuing business to be completed by the Research Council in the next academic year.
B. New business may be initiated in the Research Council by any of the following means: business referred to the Research Council by the Vice President for Research, items brought in by a member of Research Council, or items referred by the University community.
Extensively revised and approved by Research Council: April 16, 2009
Approved by Faculty Senate: May 4, 2009
Minor changes and corrections approved by Research Council: September 24, 2009
Accepted by Faculty Senate: September 28, 2009
Revised and Approved by Research Council: September 24, 2010
Approved by Faculty Senate: September 27, 2010
Approved by Research Council: February 11, 2011
Approved by Faculty Senate: February 14, 2011
Revised by Research Council: September 13, 2011
Approved by Research Council: October 18, 2011
(Faculty Senate had been disbanded so did not review these revised bylaws.)