October 25, 2006†††† 11:00 a.m.†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Administration Building Conference Room††††††††††† †††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† †††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† †††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Student Union Little Wood River Room


Council Members


Present:†††† Daniel Ames, Darrell Buffaloe, Scott Campbell, Kevin Cleveland, Denton Dance, Alan Egger (for Barbara

††††††††††† ††††† Adamcik), Kevin Helgeson, Andy Holland, Greg Horton, Matthew Lewis, Lowell Richards, Tara Rowe, Matt

††††††††††† ††††† Sanger, Sharon Sieber, Joe Steiner, Dennis Toney, Maher Wissa

Excused:†† Denise Bowen, Ken Prolo, Tim Shurtliff, Bill Stanton

Absent:†† Steve Chatterton, Kathleen Lane, Alba Perez


Meeting called to order by Chair, Maher Wissa.


I.††††††††† Preliminaries

A.Announcements: 1)Introduction of new member Andrew Holland, Chemistry Faculty.†† 2)Maher Wissa gave a briefing on Faculty Senate Executive Council (FSEC) meeting of October 23, 2006, pertaining to the central planning duties of Campus Planning, and the need for developing a flow chart and procedure for the university projects/space assignments coordination and approval process.


Darrell Buffaloe agreed to present a flow chart at the next CPC meeting for project/space assignment coordination and the approval process starting from the initiating department/college, cost estimates and time schedules, funding sources, and budgeting items; then to CPC for review/approval against the established academic year project priority list; and finally for the Presidentís approval.†† Buffaloe asked the Council members to let him know if anyone has ideas on space assignment.†† He indicated this will be a fairly simple process and, with the list, persons will be able to see what is happening on campus and provide input.It will be valuable information and it is important that the deans be involved in the priority of the projects.


Maher Wissa stated that Dr. Robert Wharton, Provost and Vice President for Academic Affairs, has requested a CPC representative for the Deanís Council for discussions on campus space.


MOTION by Scott Campbell to appoint Darrell Buffaloe to serve as the CPC rep on the Deanís Council.†† Second by Matt Sanger.Discussion.Joe Steiner commented that he is on the Deanís Council and they donít always have CPC items for discussion, so Darrell would not need to attend every meeting.AMENDMENT to the motion that Darrell attend on an ďas neededĒ basis and that, if any discussion at the Deanís Council on CPC items, Darrell reports the discussion to the Planning Council.††† Motion carried with Amendment.


Maher Wissa noted that President Vailas wants the CPC to be an active body in budget and space utilization before such items are presented to him.


MOTION by Daniel Ames to invite President Vailas to attend a Campus Planning Council meeting for discussing the flow chart for the university projects/space assignments approval process.Second by Darrell Buffaloe.Motion carried.

B.†† Approval of September 27, 2006, Minutes:†† No discussion.


MOTION by Matt Sanger to approve minutes; second by Sharon Sieber; motion carried.


II.††††† Activity Reports

A. Executive Committee:1)New policy for subcommittee reports in CPC monthly meetings:Maher Wissa stated that, from now on, only active items from the Council subcommittees will be listed on the agenda.Subcommittee chairs need to let Maher Wissa or Anna Weskerna know if they need to be placed on the agenda.Please make notification at least one week prior to the scheduled meeting.Maher Wissa also noted that Anna Weskerna will be providing an itemized meeting summary immediately after each monthly meeting for submittal to Faculty Senate and the Council members.Regular minutes will also be provided as usual.†† 2)Preliminary issue of Vision Statement:Maher Wissa asked the Council members to review the Statement for discussion and finalization at the next meeting.


B.Site Development / Circulation & Parking:†† 1) Presentation by Scott Campbell on Master Plan priority items.†† He commented he wants to expand and better describe the items to pertain more to what we are doing, and he will email the Council members an outline of the items.Maher Wissa asked the members to think about how to incorporate the list into the parameter diagram that will be emailed by Scott for discussion at the next meeting.Campbell noted the committee has not met this fall.2)Athletics Master Plan:†† No update.3)†† Community/City input on peripheral development:††Scott Campbell reported he is working with Matt Lewis from the City, and he has met with Greg Lanning from the City.

C.Facilities Development and Capital Construction: ††Report by Denton Dance on current projects.The Rendezvous Building is on schedule.Some other projects include EITC, Physical Science reroof, various lab renovations, LC10 seats, and repair of Library exterior walls.††


D.Campus Beautification:††† Greg Horton reported he is waiting on costs of various beautification projects for submittal to Graham Garner.He will provide a list of proposed projects to the Council members for discussion at the next meeting.


III. ††††† Old Business:

A.     Fund raising for campus beautification items:†† Item tabled until next meeting.


B.Adding two members --Cultural Affairs and Teaching & Learning:Item tabled until next meeting.


IV.†† ††††New Business:††


A.     INL/ISU CAES Building Development in Idaho Falls:†† Darrell Buffaloe provided handouts for each member on ďProject Planning Guide --- Center for Advanced Energy Studies (CAES)Ē and floor plans of the building.Discussion of the CAES project.††


B.     Visibility Study of other energy resources:†† Item tabled until next meeting.


C.Grant proposal for Campus GIS Map:Item tabled until next meeting.


V.††††† Next meeting:†† November 29, 2006††† 11:00 a.m.††††† Student Union Bear River Room†††††


ADJOURNMENT at 12:12 p.m.




________________________________††††††† †††††††††† ________________________________

†††††††† †† Maher Wissa, Chair†††††††††††††††††††††††††††††† ††††††††††††††††††††† Anna Weskerna, Secretary










Approved by Campus Planning: November 29, 2006

Approved by Faculty Senate: January 22, 2007