Bylaws of the Campus Planning Council
ARTICLE 1: NAME AND REPORTING CHAIN
A. The official name of this group is the Campus Planning Council. The Council reports directly to the Faculty Senate
ARTICLE 2: PURPOSE
A. The purpose of the Campus Planning Council (CPC) is to provide guidance for the University's strategic plan; recommend University policy and procedures governing the development, maintenance, and effective utilization of University property, prioritize capital building fund requests and make related recommendations; review and make recommendations regarding projects and proposals related to the Council's specific areas of concern and monitor the University's and the Council's campus planning progress and goals. Specific areas of concern include: (1) space utilization, (2) land use planning, (3) campus beautification, (4) planning andd parking, (5) sustainability, (6) naming and using of facilities, (7) new construction, (8) facilities access, and (9) historic preservation.
ARTICLE 3: MEMBERSHIP, SELECTION, AND RECALL
A. The membership of the CPC consists of:
1. Two (2) faculty representatives from Arts and Letters (one from trhe Humanities or Social and Behavioral Sciences, and one from Fine Arts)
2. Business faculty representative
3. Two (2) Health Sciences faculty representatives (one from Pharmacy and one from the other departments)
4. Education faculty representative
5. Two (2) Science and Engineering faculty representatives (one from Engineering and one from Natural Sciences/Math)
6. Technology faculty representative
7 Library faculty representative
8. Faculty Senate faculty representative
9. Academic Dean (ex-officio, non-voting)
10. Vice President for Finance and Administration or designee (ex-officio, non-voting )
11. Associate Vice President for Facilities Services or designee (ex-officio)
12. Director, Facilities Planning or Architect(ex-officio)
13. Vice President for Student Affairs or designee (ex-officio, non-voting)
14. Director, ADA & Disabilities Resource Center or designee (ex-officio)
15. Director, Public Safety or designee (ex-officio)
16. Staff Council representative (appointed by Staff Council)
17. Student representative (appointed by ASISU)
18. Past Chair of Campus Planning Council (one year appointment)
19. Outreach faculty member(s) as appointed by Faculty Senate (may be more than one appointee)
20. Director of Facilities Operations (ex-officio)
21. City of Pocatello Planning and Development representative (ex-officio, non-voting)
22. Provost/Vice President for Academic Affairs or designee (ex-officio, non-voting)
23. Chairs of the standing subcommiteess listed in Article 6.
B. Faculty representatives are elected by their constituencies and are approved by the Faculty Senate for a period of three academic years. Faculty Senate will appoint one member of its body to the Council annually.
C. Faculty representatives may be reappointed to the Council. A faculty member may serve two consecutive terms then must take a year off before eligible to serve again.
D. Non-faculty representatives on the Council are appointed and terms of office established by their appointing consituencies -- Administration, Staff Council and ASISU Senate.
E. If a vacancy occurs among the faculty representatives, the Faculty Senate appoints a new member in accordance with the membership provisions listed above.
F. Attendance at Council meetings is mandatory. Any CPC member missing three meetings in an academic year is subject to recall by his/her appointing constituency (Faculty Senate, Administration, Staff Council or ASISU Senate). The Faculty Senate may recall any faculty representative, including its own Senate representative, by two-thirds approval of those voting. The Faculty Senate must allow the member in question an opportunity to appear before the Senate to explain his/her absences. If a member cannot attend a meeting, he or she must notify the recording secretary or the Council Chair in advance to be considered excused. A member may send a a non-voting substitute in his or her place.
ARTICLE 4: OFFICERS AND MEETINGS
A. During the spring semester, the Council will, from among those members continuing to serve during the following academic year, elect a Chair and a Vice-Chair to serve during the following academic year. The Chair and Vice-Chair must be faculty representatives. The Chair serves for one year; he/she may be re-elected for as long as he/she remains a continuing member of the Council as provided in these Bylaws.The Vice-Chair chairs th meeting in the absence of the Chair. The Vice-Chair is not necessarily the Chair-Elect.
B. If the office of the Chair becomes vacant, the Council will elect a new Chair in accordance with Article 4.A.
C. The CPC meets: (1) in accordance with a calendar governing meetings of Councils as established by the Faculty Senate, and (2) upon the call of the Chair, who is responsible for informing Council members in advance of the meeting's time, place and agenda.
D. If three members of the Council request a meeting, the Chair will call it within two weeks of the request in accordance with the provisions of Article 4.C.
E. Should the removal of the Council Chair become necessary or
desirable, it will be done in accordance with the provisions governing
amendments to the Bylaws as outlined in Article 7.A. A two-thirds
approval of the entire Council membership is required for removal.
ARTICLE 5: MINUTES, QUORUM, AND VOTING
A. Minutes are kept by the recording secretary for each meeting and are prepared in accordance with the format set by the Faculty Senate and are submitted in a timely manner to the Faculty Senate for review and approval/acceptance.
B. A quorum consists of at least fifty (50) percent of the voting Council membership.
D. A motion is passed when it receives a majority of the votes cast.
1. Abstentions do not count as votes.
2. Tie votes fail.
3. The Chair has a right to vote on all motions.
4. No proxy or absentee votes are allowed. Electronic ballots are allowed with the approval of the Chair.
ARTICLE 6: STANDING SUBCOMMITTEES
A. The standing subcommittees of this Council are the (1) Facility Name Designation Committee, (2) Facility Access Committee, (3) University Sustainability Committee, (4) Campus Beautification Committee, (5) University Facilities Projects Committee, and (6) Historic Preservation Committee. A record of the members, their term dates, and the bylaws of each of the subcommittees is maintained by the Council and by the Faculty Senate.
B. Standing subcommittees may be established or discontinued with the consent of the Faculty Senate and in accordance with Article 7.
C. The Council determines the permanent membership and establishes the purposes of its standing subcommittees in accordance with the provisions outlined in Article 7.
1. The CPC appoints or re-appoints the members of its standing subcommittees annually with the approval of the Faculty Senate.
2. Chairs of all standing subcommittees will be elected by the voting membership of the Council.
3. Chairs of all standing subcommitteess, the Chair and Vice-Chair all serve as the Executive Committee of the Campus Planning Council.
4. Appropriate Facilities Staff members will be designated as ex-officio members of each subcommittee.
D. The standing subcommittees:
1. Prepare operating procedures, approved by the Council, which specify how meetings are called, votes taken, and policy recommendations reported. Changes in the operating procedures are approved by the Council by majority vote.
2. May form special ad hoc task forces that report directly to the subcommittee. These task forces are not standing subcommittees.
ARTICLE 7: BYLAWS AMENDMENT PROCESS
A. No amendment may be both introduced and passed at the same meeting.
B. These Bylaws may be amended by a majority vote of the entire Council membership, both voting and non-voting members..
C. The Faculty Senate may override Council and subcommittee bylaw changes in
accordance with the Faculty Senate Bylaws (Article VII, Section II).
ARTICLE 8: BUSINESS ITEMS
A. Items or policy not completed in one academic year should be considered old or continuing business to be completed by the CPC in the next academic year.
B. New business may be initiated by the Council by any of the following means: business referred to the CPC by Faculty Senate, items brought in by a member of the CPC, or items referred by the University community.
Approved by Campus Planning Council 1/30/02
Revised and Approved by Campus Planning Council and Faculty Senate 01/24/05.
Revised and Approved by Campus Planning Council and Faculty Senate 10/31/2005.
Approved by Campus Planning Council 02/23/06. Approved by Faculty Senate 10/13/2006.
Revised and Approved by Campus Planning Council 03/19/2008. Approved by Faculty Senate 05/05/08
Revised and Approved by Campus Planning Council 04/22/2009. Approved by Faculty Senate 05/04/2009.
Revised and Approved by Campus Planning Council via email vote 1/27/2011. Approved by Faculty Senate 2/7/2011.