Academic Standards Council
Campus Box 8070
Idaho State University

Academic Standards Council

Bylaws

Approved by ASC: April 14, 2006
Approved by Faculty Senate: May 1, 2006
Revised and Approved by ASC: January 2010
Approved by Faculty Senate: January 25, 2010

ARTICLE 1: NAME AND REPORTING CHAIN

The name of this group is the Academic Standards Council, a council of the Faculty Senate.

ARTICLE 2: PURPOSE

The purposes are to recommend university policy and procedures pertaining to academic standards for admission, progression, and the granting of degrees and certificates. Specific areas of concern include but are not restricted to: 1) advising, 2) academic standards, 3) scholastic appeals, 4) admission and progression requirements, 5) honors programs and societies, 6) advanced standing and placement, 7) evaluation of transfer policies, and 8) standards for award of ISU credit.

ARTICLE 3: MEMBERSHIP, SELECTION AND RECALL

A. The membership of the Council consists of:

1. Two (2) College of Arts and Sciences faculty representatives
2. Kasiska College of Health Professions faculty representative
3. College of Pharmacy faculty representative
4. College of Engineering faculty representative
5. College of Education faculty representative
6. College of Business faculty representative
7. College of Technology faculty representative
8. Academic Affairs representative
9. Dean of College of Arts and Sciences (or designee)
10. Academic Council representative  (Dean of a Professional College)
11. ASISU representative
12. Faculty Senate representative
13. Student Affairs representative
14. Enrollment Planning representative (non-voting)
15. Registration & Records representative (non-voting)

B. The Faculty Senate formally appoints faculty members to all Councils and committees university-wide, though the Colleges or constituent groups may choose whom they want to represent them and forward the nomination(s) to the Faculty Senate for consideration. Contested seats are voted upon by Senators. Other representatives on the Council are appointed and terms of office are established by their constituencies (Administration and Student Senate).

1. The Faculty Senate appoints a member of its body to the Council annually.

2. Faculty Senate appoints other faculty representatives to the Council for terms of three years. Terms are staggered so that approximately 1/3 of the faculty representatives rotate off the Council every year. No faculty representative may be reappointed to the Council for a third term without at last a one-year interval between full terms of office.

C. If a vacancy occurs among the faculty representatives, the Faculty Senate appoints a new member in accordance with the membership provisions in Article 3.B above.

D. Attendance at Council meetings is required.

1. Any Council member who misses three meetings in an academic year is subject to recall by the appointing constituency (Faculty Senate, Administration, or Student Senate).

2. The Faculty Senate may recall any faculty representative for three absences (including its own member) through approval of two-thirds of those voting. The Faculty Senate must allow the member in question an opportunity to appear before the Senate to explain his or her absences.

ARTICLE 4: OFFICERS AND MEETINGS

A. The Council elects the Chair and the Vice Chair of the Council in the spring semester from the continuing faculty representatives of the Council. These officers will serve for one year and may be re-elected if eligible.

B. The duties and responsibilities of the Chair and Vice Chair shall be as follows:

1. Establish a meeting schedule for the Council at the beginning of the academic year in accordance with the Faculty Senate administrative schedule.

2. Communicate with Faculty Senate or its staff to prepare agenda items for Council meetings.

3. Preside at meetings of the Council in accordance with the Procedure in Small Boards section of Robert's Rules of Order, Newly Revised edition. The Vice Chair will conduct scheduled meetings in the absence of the Chair, unless a meeting is cancelled.

4. Ensure minutes of meetings are forwarded to Faculty Senate.

5. Communicate with Faculty Senate regarding actions approved by the Council.

6. Attend Faculty Senate Advisory Council, which consists of the Faculty Senate Executive Committee, Council Chairs, Vice Presidents, University President, and Staff Council President. The Vice Chair will attend when the Chair is not available.

7. Submit to Faculty Senate the Council Chair's Report at the end of the academic year.

C. If the office of the Chair or Vice Chair becomes vacant, the Council elects a new officer from among the faculty representatives who have served at least one year.

D. The Council meets:

1. In accordance with a calendar established by the Faculty Senate governing meetings of Councils.

2. Upon the call of the Chair, who is responsible for informing Council members in advance of the meeting of its time, place, and agenda.

E. If three members of the Council request a meeting, the Chair will call it within two weeks of the request in accordance with the provisions in Article 4.D.2 above.

F. Should removal of the Council Chair become necessary, it will be done in accordance with the provisions governing amendments to the Bylaws as outlined in Article 7.B. A two-thirds approval of the quorum being present is required for removal.

ARTICLE 5: MINUTES, QUORUM, AND VOTING

A. Minutes are kept for each meeting and prepared in accordance with the format set by the Faculty Senate and are submitted in a timely manner to the Faculty Senate for review and approval/acceptance. Minutes will be taken by a Faculty Senate office staff member or an elected faculty member of the Council. The Council may elect to have a permanent secretary for the year or to have a chair-appointed one for each meeting.

B. Statements of policy recommendations are approved or disapproved at Council meetings when a quorum of the membership is present, or by mail or e-mail ballot, and are submitted to the Faculty Senate for review. The Council’s policy recommendations are considered by the Faculty Senate in accordance with its Bylaws.

C. A quorum consists of fifty percent (50%) of the voting Council membership.

D. A motion passes when it receives a majority of the votes cast.

1. Abstentions do not count as votes.

2. Tie votes fail.

3. The Chair has the right to vote on all motions.

4. No proxy or absentee votes are allowed for votes held at Council meetings. Members are permitted to vote absentee only when a mail or e-mail ballot is the method used for voting.

E. Meetings shall be held in accordance with Robert's Rules of Order, Newly Revised edition, which shall be the authority in all matters not covered by the bylaws and/or approved operating procedures.

ARTICLE 6: STANDING SUBCOMMITTEES

A. Scholastic Appeals Board

A standing subcommittee of this Council is the Scholastic Appeals Board. The Scholastic Appeals Board considers cases of significant infractions of undergraduate student rights as defined by Student Code that lead to a student's dismissal or that adversely affect a student’s final course grade, in accordance with the procedures established in the ISU Student Handbook and the ISU Faculty/Staff Handbook (Part 6. Student Affairs, Section IX, Student Conduct, C. Scholastic Appeals) for cases in which the student has already exhausted the normal channels of redress.

1. Upon receipt of a properly routed petition for a hearing before a Scholastic Appeals Board, the Vice President for Student Affairs will notify the Chair of the Academic Standards Council of the need to consider an appeal. The Chair will then choose a Chair for the Scholastic Appeals Board, and the rest of the Board shall be constituted as described below:

2. The Scholastic Appeasl Board will consist of six (6) voting members selected as follows:

a. The Chair, a faculty member selected by the Chair of the Academic Standards Council.

b. The ASISU Vice President, who serves as the Vice Chair of the Scholastic Appeals Board.

c. Two (2) members chosen by the Scholastic Appeals Board Chair from a pool of faculty members selected by the Academic Standards Council. The Board shall not contain members of the College in which the alleged infraction occurred.

d. Two (2) members chosen by the Scholastic Appeals Board Vice Chair from a pool of students selected by the ASISU Senate. The Board shall not contain students from the College in which the alleged infraction occurred.

e. There shall also be a non-voting member from the Office of Student Affairs.

3. Once a Scholastic Appeals Board is constituted, the Chair of the Board will supply the names of its members to the Office of Student Affairs. Once all members have reviewed the petition and supporting materials, the Chair will call a meeting of the Scholastic Appeals Board. The appeal petition shall be reviewed at this initial meeting, and a vote shall be taken to determine whether the petitioner should be granted a formal hearing. All members of the Board must be present for a vote to occur, and a majority of the voting members must be in favor of a formal hearing for one to occur. If the Scholastic Appeals Board decides to grant a hearing, all members of the Scholastic Appeals Board must be present at the hearing. After holding the formal hearing, the Scholastic Appeals Board will vote on the issue. A majority of the voting members is necessary to uphold the appeal. Any decision of a Scholastic Appeals Board is final. There is no further appeal. The Scholastic Appeals Board's decision shall be implemented by the Provost and Vice President for Academic Affairs.

B. Academic Dishonesty Board

A standing subcommittee of this Council is the Academic Dishonesty Board. The Academic Dishonesty Board considers significant infractions of academic honesty. It is the sole body with authority to assign the University-level penalties of suspension or expulsion for academic dishonesty. Cases coming before the Board must be fully documented by evidence. The Board shall not hear matters subject to the jurisdiction of the Judicial Board or general academic complaints that should be referred to a Dean or the Provost and Vice President for Academic Affairs. The Board's decisions are final and may not be challenged through the scholastic appeals process (Faculty/Staff Handbook, Part 6. Student Affairs, Section IX. Student Conduct, B. Academic Dishonesty Board).

1. The Academic Dishonesty Board will consist of six (6) voting members:

a. A faculty member selected by the Chair of the Academic Standards Council to serve as Chair of the Board.

b. The ASISU Vice President, who serves as Vice Chair.

c. Two (2) members chosen by the Academic Dishonesty Board Chair from a pool of faculty members selected by the Academic Standards Council.

d. Two (2) members chosen by the Academic Dishonesty Board Vice Chair from a pool of students selected by the ASISU Senate.

e. There shall also be a non-voting member from the Office of Student Affairs.

2. The procedure for a request to activate the Academic Dishonesty Board shall be as follows:

a. The Registrar will notify the Chair of the Academic Standards Council that a student has received a second "F" with notation or a faculty member/administrator may send a request to the Chair of the Academic Standards Council asking a Board be formed.

b. The request shall be in writing; it must include the reasons for recommending suspension or expulsion and may include supporting documents.

3. Once the Board is constituted, the Chair of the Board will supply the names of its members to the Office of Student Affairs and give that Office a copy of the notice from the Registrar or the request from an instructor or administrator, along with any supporting documents.

a. The Chair will also notify the student, outlining the procedure to come, informing the student that he/she may review the materials in the Office of Student Affairs, and allowing the student a reasonable amount of time to give that Office documents in his/her defense.

b. The Chair of the Board shall then set a date for a formal hearing, one that allows the student sufficient time to prepare a defense and allows the Board members sufficient time to review all the materials held in the Office of Student Affairs, including any submitted by the student. In addition to Board members, the student and the person who initiated the Board review (Registrar, instructor, or administrator) shall be invited and told that, while not entitled to legal counsel, they may choose one ISU student or faculty member to accompany them at the meeting.

c. All members of the Board must be present at the hearing. Neither the student nor the person who initiated the review need be present, however, for the Board to act.

4. After the formal hearing, the Board will vote on whether to suspend or expel the student, or neither. A majority of the voting members must vote for suspension or expulsion for such an action to occur. The length of any suspension shall also be determined by majority vote.

5. The Chair of the Board will send a written record of the Board's decision to the Vice President for Student Affairs, who will be responsible for relaying the decision to the student, the Registrar, and the Provost and Vice President for Academic Affairs.

a. The Office of Student Affairs will hold all materials related to the case for at least five (5) years.

b. The Board's decision shall be implemented by the Provost and Vice President for Academic Affairs.

c. When the Board imposes suspension, the Office of the Registrar shall record "Suspension for Academic Dishonesty" on the student's permanent transcript. When the Board imposes expulsion,"Expulsion for Academic Dishonesty" shall be recorded on the student's permanent transcript.

  

C.   Standing subcommittees may be established or discontinued with the consent of the Faculty Senate, and in accordance with Article 7. Ad hoc subommittees charged with specific tasks may be created by the Academic Standards Council to assist the work of the Council, as necessary. The formation and charge of an ad hoc subommittee must be approved by a majority vote of the voting membership of the Council.

  

D. Minutes of meetings of a Scholastic Appeals Board or an Academic Dishonesty Board are not kept. The formation of a a Scholastic Appeals Board or an Academic Dishonesty Board is noted in the Council minutes only. In addition, ad hoc subcommittees do not keep minutes (separate from the Council minutes reporting their formation and subsequent recommendations).

ARTICLE 7: BYLAWS AMENDMENT PROCESS

A. These Bylaws may be amended by two-thirds majority of the Council.

B. No amendment of the Bylaws may be both introduced and passed at the same meeting.

C. The Faculty Senate may override Council Bylaw changes in accordance with the Faculty Senate Bylaws (Article VII, Section II).

ARTICLE 8: BUSINESS ITEMS

A. New business may be initiated by the Academic Standards Council by any of the following means:

1. Items referred to the Council by Faculty Senate.

2. Items referred to the Council by a member of the Council.

3. Items referred by the University community.

B. The business agenda for each meeting is set by the Chair of theAcademic Standards Council in accordance with Article 4.B.2. The agenda may be changed by majority approval of the quorum of the voting membership present.

C. Business items or policy recommendations not completed in one academic year will be considered Old or Continuing Business to be completed by the Academic Standards Council in the next academic year.