T&E Home Tips Forms Policies Contact Us

T&E Forms


Travel Services

The primary function of Travel services is to ensure the timely and accurate reimbursement of allowable employee travel expenses. This is completed through consistent application of relevant controls, policies, and procedures of the University and the State of Idaho.

Travel Forms and Documents

Travel Authorization Information Request Form (Employees Only)Employees Only - This form should be filled out for your delegate if they are producing your TA.
Most Economical Ground Transportation CalculatorThis document estimates the cost of personal vehicle mileage, rental, and motorpool.
Travel Reimbursement Information Request Form (Employees Only)This form should be filled out for your delegate if they are producing your TR.
Travel ChecklistThis document has a list of items to consider when filing a reimbursement.
Travel Authorization Form (Non-Employee)Non-Employees - This form is for travelers who are not paid through ISU's Payroll.
Travel Reimbursement Form (Non-Employee)Non-Employees - This form is for travelers who are not paid through ISU's Payroll.
Accounts Payable Direct Deposit Form This form allows A/P to utilize direct deposit for advances and reimbursements. It is separate from payroll.
T&E Document Scanning GuideThis is a short step by step list of instructions for attaching receipts in T&E
T&E System Per Diem Quick GuideThis document has information, screen shots, and tips for correctly using per diems in T&E
T&E Delegate List (google doc)This form shows the list of delegates with their departments and locations
Vicinity Travel Mileage LogThis form is to track mileage for trips within your workstation
Monthly Mileage Log (for Faculty)This form is for tracking mileage, on a monthly basis, to teaching sites outside of your "workstation."
Affidavit of Lost ReceiptThis form is required to certify expenses in the event of a lost receipt
Meal Money Sign Off SheetThis form is used by members of clubs or groups to reconcile use of meal money.
Field Trip/Event Informed Consent FormThis form is required for every student who is attending a college-sponsored trip.
Travel Manifest for Team/Group TravelThis form is for tracking who is participating in team and group travel
Approval Form For Spousal Travel And /Or Related ExpensesThis form is for receiving and documenting approvals for spousal travel and/or spousal expenses related to ISU functions.



  • Idaho State University • 921 South 8th Avenue • Pocatello, Idaho, USA 83209
  • About ISU
  • Contact ISU