Grants and Contracts Accounting
Frequently Asked Questions:
Q: I just received a new award for a sponsored project. What forms will I need to submit to establish a new index?
A: You will need to complete the Unrelated Business Income Tax Form (UBIT) and the New Account Request Form (NARF).
Q: How do I get paid from my grant?
A: Once you receive sponsored project funding that will pay part or all of your salary, you will need to complete and submit a PR form setting out a portion of your salary to the grant index. If your project starts during the academic year, you can submit a Temporary Change in Distribution form. For temporary employees and students, their payroll needs to be distributed on a PARTS form (Personnel Action Request Form for Temporary and Student Workers).
Q: What do I do if my grant budget is wrong?
A: Contact the Grants and Contracts Accounting Office. The Grant Accounting Staff can make sure that the budget entered for that grant code is the appropriate budget for that project.
Q: I am the PI for a sponsored project, and have a question regarding my budget. I'm not sure which Grants and Contracts Accounting staff member monitors my index. How do I find out?
A: Each department has a Grants and Contracts accounting staff member who oversees their indexes and can assist with questions. For a list of the Accounting Staff by department, please see this link.
If you have a question we can help with, please contact our office.