Federal Work Study - Student Responsibility
Signing up for payroll
The student must go to the Office of Human Resources in the Administration Building where he/she will complete the W-4, I-9, and other needed documentation. The student needs to know the position start date, the rate of pay, and the department for which he/she will be working. The Human Resources Office needs this information in order to enter the student employee into the University's payroll system. Students submitting time cards to Payroll without being registered with the Human Resources Office cannot be paid.
Pay Checks
Pay checks are available at the Cashier's office in the Administration Building on scheduled pay dates. Students must show photo identification to pick up checks. Checks may be mailed to out of town addresses if the original timecard was signed by the student and a self-addressed and stamped envelope was turned in with the timecard. If a student's timecard does not meet the deadlines for submission to Payroll, the student's pay check will not be available until the next pay date. In cases where this creates genuine hardship, an advance against this money already earned may be possible, upon approval from Payroll
Student/Employee Expectations
Students who withdraw or reduce their level of enrollment to less than half time must be terminated from Federal Work Study Employment. As employees of Idaho State University, Federal Work Study Employees are expected to extend their employing departments certain courtesies: two weeks advance notice if terminating position, advance notification if unable to meet scheduled work time, and appropriate dress for scheduled duties. Please meet with supervisors to become familiar with departmental requirements. Federal Work Study employees serve at the discretion of the employing department. Give employers current class schedules and notify them immediately of any changes in class or Work Study award.
Award Limit
It is the responsibility of the student and employer to ensure that the student does not exceed his/her FWS Award Limit. The departments are responsible for obtaining an award letter with the Work Study balance and to keep records of the amount paid to each student (at 100%) for this purpose.
Questions?
Address questions regarding Work Study to the Financial Aid Office.
Office of Financial Aid... 282-2756
James R. Martin... 282-2341
Katheryn... 282-2227
E-mail...warekath@isu.edu