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Secretarial Support Staff

The secretarial staff provides a wide range of support for the College of Business faculty. Below is a list to of the duties of the various staff positions along with the name and contact information of the person currently filling the position.

Karma Morrison, Dean's Administrative Assistant (ext. 3585, BA202)

Secretary to the Dean
Faculty Meeting Minutes
Accounting/Purchasing and reimbursements
Computer Assistance
Personnel issues; HR, parking, Bengal Card
Clerical Support for Faculty/Staff searches
Room Scheduling/Scheduling A/V equipment
Federal Express Shipments
Textbook Orders
Payroll
Faculty Contracts, including summer and Bi-Campus
Class lists
Faculty Evaluations

Beverly Shappart, College of Business Administrative Assistant (ext. 3031, BA202)

Typing (exams, syllabi, etc.)
Photocopying
Payroll
Compiles Charts of Faculty Office Hours and Syllabi
Mail Distribution
Motor Pool (vehicle requests)
Room Scheduling/Scheduling A/V equipment
Keys
Class lists
Grade Sheets/Grade Changes
Federal Express Shipments
Student Evaluations
College of Business Scrapbook
Annual Tax Institute Coordinator

Susan Hooks, Undergraduate Student Services Secretary, (ext. 3448, BA510)

Secretary to Assistant Dean, Darrell Scott
Advising and registration issues
Graduation checks
Travel
Grade changes
Student petitions

Jeanette Seeley, MBA Office Secretary (ext. 2504, BA510)

Coordinates and handles the MBA program and MBA relations

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Pocatello Parking

Faculty must have a parking pass to park in campus lots in both Pocatello and Idaho Falls. Parking regulations are enforced until 4pm on the Pocatello campus and until 10pm on the Idaho Falls campus. Parking passes of the Idaho State campus are purchased for the semester or year and are valid only for specific areas. For further information on prices and availability contact the parking office in Pocatello at 208-282-2625.

If you have a valid parking pass for the Pocatello campus you can use it to park in the Idaho Falls parking lot. If you do not have a parking pass for the Pocatello campus you will need to purchase a parking pass in Idaho Falls. You can find out further information on parking at the Idaho Falls campus by contacting the Idaho State University administrative offices at (208) 282-7800.

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Idaho Falls Parking

Faculty and students are required to display a parking sticker or hand tag until 10pm. If you already purchased a parking pass for lots in Pocatello they are also valid in the Idaho Falls Center For Higher Education Parking lot. If you do not have a parking pass for the Pocatello campus, you can purchase either an Idaho Falls pass or guest passes.

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Getting Faculty Access

To gain access to the faculty and staff tools section of the Idaho State University Internet site you will need to have a valid computer account with faculty privileges. Contact The College of Business Dean's Administrative Assistant ( 208-282-3585) after you signed your contract. You will need a user id and password to log on to class and student information and to enter your mid-term and final grades.

The faculty and staff tools provide links to the following information. Once you use your userid and password to log in faculty will find Web Grade Input and Class Lists & Prereq Check in the "My Tools" menu. You may want to explore the other menu items available in the Faculty and Staff Tools after you are familiar with those needed to review your class roll sheets or enter grades.

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College of Business Data Needs

Once you have a computer account at Idaho State University you will also have access to an email account. The support staff will need to know your contact information including your email address and phone numbers.

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Enrollment

Soon after the class begins you will receive a printed copy of your class enrollment. The online version of your class list is available in the Faculty & Staff Tools on the Idaho State University Internet site. The online enrollment forms allow you to print out an up-to-date class list. You may find this helpful since enrollments can change as students drop and add classes.

To access the online enrollment information in the Faculty & Staff Tools you will need to enter the index number for your class. The index number for classes is available in the printed or online class schedule for classes.

The class schedule indicates where the class meets, the current enrollment and number of seats still available, when the class meets and whether or not the class is closes. Before you add students to a closed class you should contact your department chair to discuss policies and procedures for adding students.

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Class Requirements

Memo

To: COB faculty
From: Ken Smith, Associate Dean
Date: May 20, 2003

Re: Checklists for student advising and course prerequisites

Checklist forms for prerequisite certification and to ask students about their official program of study status are on the mail room table. Please circulate these forms in your classes during the first week of classes.
You should insert the course number and prerequisites for your course on the prerequisite form. (You might have to look at the electronic catalog to see what official prerequisites are. Students who have not met the required prerequisites should visit with you and get your permission to remain in the class. If you grant that permission, please document your reasons and sign the form. Extra prerequisite forms are available on the table in the mailroom.

Prerequisites for major classes are enforced by the instructor. There is no need to give me a copy of your form, but you should document reasons for each exception that you make and keep it in your class file. Prerequisites for core courses are enforced by the instructor and the associate dean (me). Students majoring in business will need to petition for a prerequisite exception. If you are teaching a core course, you should keep a copy of the form for your files and put a copy in my mailbox.

In addition, please pass the program of study form around in your 300 or 400 level courses asking the students to confirm their understanding of our advising system. The purpose of this form is to provide us with exceptions who appear not to know their advisors so that we can follow up. Before you pass the form around, take a few minutes to explain the system to the students (read the paragraph on the top of the form) and to emphasize its importance. Take several blank forms to class and return the completed program of study forms to me as soon as possible. Ask students to complete this form even if they have already done so in another class. It only takes a minute and we want complete records.

Thank you.

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Grading Online

Faculty submit grades via Web Grade Input in Faculty and Staff Tools. Midterm grades provide students with feedback about their performance and faculty report only grades of "D" and "F" at midterm. Midterm grades are typically due at the end of the first eight weeks of class and the due date is listed on the official ISU calendar each semester. Midterm grades provide important information to students. As you prepare the calendar of exams and activities for your class you may want to make sure you schedule some graded work prior to midterm so can adequately evaluate students' performance at midterm.

Faculty also enter their final grades for the class via the Internet in the Faculty and Staff Tools. Final grades are typically due no later than the Monday immediately after finals week. Faculty usually receive an email or note in their campus mailbox in the department informing them about the deadline.

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Incompletes

Students occasionally request an incomplete or grade of "I" in a class. Faculty should follow the guidelines for their College and department for issuing a grade of "I." Faculty and students are required to fill out a contract indicating the conditions required to finish the incomplete. A copy of the contract is available for faculty to download.

Support Staff is providing a copy of this file at a later date.

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Textbooks and Ancillary Materials

Faculty should contact their department chair to determine the departmental policy on textbook adoptions. Classes with multiple sections usually use the same textbook. Decisions about which textbooks to adopt are usually made by those teaching the class throughout the year. If you are the only teacher for a particular class you should consult with the department chair to find out what textbooks were used in the past. Ancillary materials including an instructor's manual, technology supplements and test banks are provided are also available to faculty teaching a class.

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Newspaper and Magazine Subscriptions

Special student subscription rates are available for various business publications including Business Week, The Wall Street Journal and Fortune. Contact your department chair for information on incorporating newspaper or magazine subscriptions in your class.

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Email Access

You can access either the College of Business server or the ISU email system from at home using the Internet. If you encounter problems with the ISU system, contact the help desk for the ISU computer center. The College of Business maintains a separate server and email system and you should contact them at 282-2017 for assistance.

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Placing Class Materials on the Internet

The College of Business maintains an Internet site that includes faculty information and class materials. Currently Beverly Shappart (shapbeve@isu.edu) is available to assist faculty who need to place class handouts or materials on the College of Business Internet site.

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Idaho Falls Information

The College of Business teaches several classes throughout the year. The address of the facility is 250 Science Center Drive in Idaho Falls. The Internet site provides information on the support staff and services available to students and faculty.

http://www.isu.edu/ifche/