Meeting Convened 10:00 am
Present: Kay Flowers, Mary Thompson for Linda Deck,
Barbara Adamcik, Joseph Steiner, Larry Harris, Paul Tate, Keith Weber,
Randy Gaines, Terry Lay, Dick Pratt, Syed Hashim for Darrell
Buffaloe, Michael Jolly, Bill Stratton, Tim Lammers, Ranaye Marsh,
Jonathan Lawson, Linda Hatzenbuehler, Corey Schou, Ed House, Gene
Stuffle.
Excused: Jennifer Fisher.
Absent: Ken Prolo, Jay Kunze, Douglass Covey.
Agenda
Item 1 - Approval of Minutes
The minutes from May
8,
2003 were
approved.
Agenda
Item 2 - Announcements
We are looking at opportunities to organize or
reorganize the management of information services on campus. We
are applying again for a Title III grant. There
will be another phase of the CSAC
grant that will be coming out in about a week or two for the remaining
amount.
Agenda
Item 3 – Agenda Items for the Year
Items that were mentioned include: Security,
structure of the computer center, a committee to review academic
projects and prioritize them (similar to the CSAC
Administrative Committee), wireless computing importance and
guidelines, faculty/staff email listings, software licensing proposal,
and policies for support from
centralized computing. If you think of anything else please let
Kay or Randy know.
Agenda
Item 4 – Virus Problems
The last three or four weeks, since the week before
school started, we have been hit with at least three different
major virus and a number of critical updates from
Microsoft. There are a good percentage of computers on campus do
not have virus protection and/or they have not had critical
updates done. The computer
center has licenses to McAfee Virus Protection that
can be pushed out to computers. It was decided at Dean’s
Council to do this. They have hired extra students
to go out and update virus protection on
computers. They will try to find a long term solution. It
was less than 10 machines that brought the network down. A lot
of staff time and resources were put in over the
last three weeks blocking, filtering, and cleaning up machines.
It was mentioned to send out an email when updates
are available.
Agenda
Item 5 – Network Policies
Discussed in item 4.
Agenda
Item 6 - Structure Discussion
There are a group of individuals who are meeting
regularly to review how computing services are organized at other
institutions. The committee consist of Kay
Flowers, Randy Gaines, Dick Pratt, Barbara Adamcik,
Alan Egger, Juli Mead and Kristy Lauer. They should have some
ideas for feedback by the 1st of
November. They would like
to have a proposal ready by January if a search is needed they will
have time to do one. There most recent activity was to look at
the activities being done by the computer center and
how they cluster.
Agenda
Item 7 - ERP Discussion
Kay will develop a spreadsheet to compare pricing
and features of the five vendors that visited over the summer.
The hardware amount was about the same. The
vendors differed by software and service. All of the vendors
required that the software would have to be paid all at once, within
the year in which we sign. The
price ranges from about $4 - $7 million. Kay
is going to put together a small group of graduate students to do an
organizational work flow analysis. They will look
at the various departments, how the operate, what
dependancies are between the product of one department and the work of
another department and where we might be able to
identify how information flows through the organization. When
doing an ERP correctly and efficiently you have to have a good analysis
of where you are and how the ERP would fit into your
current way of doing business. This information could also be
used to inform the development of the system that we
are currently using. Kay is trying to analyze all of the money in
the university that is being spent on information technology, where and
what it is. Options about
how to pay for the hardware and software and benefits of having an ERP
were discussed.
Agenda
Item 8 - Other
None.
Meeting Adjourned at 11:00
am
