Meeting Convened 10:00 am
Attendance: Bill Duggan, Jeff Madsen for Darrell
Buffaloe, Carla Wiggins for Linda Hatzenbuehler, Corey Schou, Ralph
Norton for Ed House and Gene Stuffle, Linda Deck, Joseph Steiner, Dick
Pratt, Randy Gaines, Terry Lay, Lyle Castle, Bill Stratton, Alan Egger,
Kay Flowers, Tim Lammers for Ranaye Marsh, Jay Kunze.
Excused: Jonathan Lawson, Jennifer Fisher, Barbara Adamcik,
Keith Weber, Paul Tate.
Absent: Ken Prolo, David Sorensen, Larry Harris, Douglass
Covey.
Agenda
Item 1 - Approval of Minutes
The minutes from September
11, 2002 were
approved with minor corrections.
Agenda
Item 2 - Announcements
None.
Agenda Item 3 - Classroom Report
This issue needs to be resolved this semester!
A copy of the classroom report had previously been sent out so that
everyone would have a chance to go over it
prior to today’s meeting. We have a lot of
classrooms that do not have definite owners. These rooms have
equipment in them and every time something breaks
or does not work there is a mad scramble to decide
who to call to fix the equipment or purchase replacement parts. A
sub-group worked last year to identify
these classrooms. This report was discussed
but no resolutions were made.
PROPOSAL: To have a centralized budget for
replacement parts that would be co-ordinated with the media center and
the physical plant. Have building captains who
can be contacted when equipment does not work.
ISSUES to discuss:
1. Ownership of classrooms/equipment.
2. Distribution of the money.
3. Having spare equipment parts.
4. Staffing for maintenance of equipment - the
media center has one staff person who has some responsibilities in this
area.
Comments made:
The consultants report recommends that we have a
distributed system and the classroom report does not appear to be a
distributed system. One problem is that a
department will purchase equipment from their budget or a grant but
there is no budget for replacement of parts; for example when an LCD
projector bulb needs to be replaced costing $300 -
$400.
Have a central location, like the media center, have
a list and in order to get on the list the owner of the equipment must
provided some funding. Once you get on the
list you are supported. This would help the media center as far
as knowing what equipment they would need to take care of.
Have an approved list of equipment, but keep the
list updated. This would cut down on the various types of spare
parts needed. For example bulbs for
projectors, have one or two types of bulbs instead
of ten.
Have a person in every building that can be
contacted when equipment does not work. Have a note by the light
switch in the classroom letting people know who to
contact for help with equipment problems. The media center
receives a lot of calls about equipment that just needs a bulb replaced
or the person is not sure how the
equipment works. If there was somebody in the building that was
familiar with how the equipment worked or had spare bulbs, they could
save the class. It was mentioned to have a
zoned area or department co-ordinator instead of a building
captain. Who would be the person to contact in the evening or on
the weekend?
Have an annual proposal for budget or
equipment. Make some strategic decisions of where we need stuff
right now and where we can wait a year or two.
New equipment that is purchased is not always put on
an inventory list. Who determines what equipment is in classrooms
that are under the registrar’s control?
We need to address the classrooms that have been
real problems first.
Have a training on the equipment at the beginning of
the semester to show the faculty, who would be using the classroom, how
the equipment worked and give
them a number to contact in case they had any
questions. Faculty should have the responsibility of knowing how
to run the equipment in the classroom.
When equipment is purchased it should be decided who
is going to maintain that equipment.
Identify who we need to support.
Have an equipment maintenance agreement. If
the equipment goes on the list than it would be supported by the media
center. There is the problem of the
classrooms
that are being used by so many departments. The physical plant
knows who is in a classroom and the percentage that they are using
it. The computer center provides a maintenance
agreement for $10.00 a month on PCs. If a department does not
want to pay for the maintenance agreement, they can go
elsewhere for computer repairs. This agreement
has seemed to work well. This might work, with a modified version
for joint classrooms.
We have classrooms that need to have equipment
updated.
What do we do with the technology money that
student’s pay with their fees? It is split between the academic
vice president, computer center for maintaining the
computers in the labs, and administrative computing
upgrades. There should be some type of budget for the
classrooms. Maybe we need to revisit the
breakdown of the technology money. Maybe class
fee money could go to this. We need to be sensitive to how these
fees are structured so that they would not
count against the cap or matriculation fees.
We need to decide how much money is needed for equipment
repairs.
Start with an account with a beginning balance of
about $10,000 in a local fund and everything not used during the year
for equipment maintenance would go into an account
to be used for equipment replacement or upgrade. The departments
would have to make a proposal of what equipment they needed.
We should identify the basic technology that needs
to be in every classroom. The classroom committee for the
Rendevous came up with a list of what they wanted in
every classroom so we could use this to start with. The cost of
basic equipment in a classroom for that building is estimated at about
$10,000 - $15,000.
There are four issues that need to be decided:
1. Immediate response to immediate problems in
the classroom.
2. Long-term response to sending equipment in
for repair.
3. Money for simple maintenance for bulbs and
consumables.
4. Money for replacement.
The next step: Randy and Jeff will put
together a list of what is being spent, what we have, and the life
span. Contact departments about the classrooms that they
are gong to take care of and take those classrooms
off the list. Randy will also put together some statistics of the
number of calls that he receives and the rooms
that they are associated with. Jeff will send
an updated list of classrooms to Suzanne to send to the committee
members. Corey will get a dollar amount of what it
might cost to maintain equipment in a
classroom. Randy also has some numbers, for Idaho Place in Boise,
for replacement cost and maintenance cost that we can
look at.
Agenda Item 4 - Computer Center Projects and their Priority
Deferred until next meeting.
Agenda Item 5 - On-line Version of the Catalog
Deferred until next meeting.
Meeting Adjourned at 11:15 am
