Student Records: transcripts, degree verification, etc.
Call (208)282-2661


Updated August 19, 2015

ISU Records Center (NOW CLOSED)

Many ISU departments must retain records related to their operations for extended periods (5 - 40 years) before they are eligible for destruction. These types of records are considered temporary records.

As of July 2015, ISU began to utilize the State Records Center (SRC) for the storage of inactive, non-vital records; this as it provides cost-effective secure storage for ISU records. By moving inactive records to the SRC, departments will recoup valuable floor space available. The SRC provides other essential services such as: retrieval of University records , and the destruction of the records onsite when they reach the end of their retention period. The cost of the destruction will be the responsibility of the originating office. Benefits are: more space for active ISU records, enhanced records security, fire protection and environmental controls while reducing operating expenses. The ISU Records Manager is responsible for the transfer, storage, retrieval, and destruction of records stored at the SRC. All requests for records going to/from the SRC will be initiated by the department Record Coordinator and submitted to the Records Manager.

Security

Access to the SRC must be coordinated through the Records Manager.

Location

The SRC is located in Boise, Idaho.

Transfers of Records

In order to transfer records in/out of the SRC please complete the Records Transfer Form. The RM will, prior to shipping the boxes to the SRC, will enter the box inventory data into the SRC-RITS database and submit a transfer request to the State Records Manager for approval. After the request is approved by the SRC, the RM will contact the department RC to facilitate the transfer.

 If you have questions please contact the Records Manager, Monte G. Asche 208-282-3045

Storage Containers

Records Destruction

When the retention period for your records is met, a notice will be sent to the Records Coordinator for the office of origin requesting final destruction approval.

Records Destruction Expense:

The cost of final destruction of records stored at the SRC will be the responsibility of the department of origin. This is subject to change depending on the FY16 Records Management budget.

 


For more information on the SRC, please contact the Records Manager, Monte G. Asche,  @ 208-282-3045, or email aschmont@isu.edu