EnterApp

Web Services Council

Enterprise Applications
User Guide

Security and Access

The Computer Service Center has implemented numerous steps to protect the valuable data stored in the computers of Idaho State University. The procedures have averted many potentially disastrous events. However, much of the effectiveness and responsibility for procedures lie in the hands of each person who accesses this data. You as a client or university employee have various rights and responsibilities. Following are a few:

MAINTAIN PASSWORD
SECURITY
Most accesses are set up so that you and you alone are responsible. If you inadvertently or otherwise divulge that password it is your responsibility to change or request a change. Your passwords should change minimally each semester. Do not share your passwords with colleagues.

MAINTAIN SOURCE
DOCUMENTS
HP3000 backups are made nightly in most cases. Hardware failures may result in loss of data. Until one or more copies of the data are available do not destroy source documents.

LOG OFF WHEN NOT
USING COMPUTER
When leaving for lunch, breaks, meetings, or at the end of a day be certain to log off. Remember, if someone uses your access inappropriately you are responsible.

REPORT SECURITY
VIOLATIONS
The computer center has procedures to attempt to detect security violations. We continue to trace such problems and work with offenders. With your help we may be able to detect problems or avert future problems. If you suspect a security violation give us a call.

PROPERLY DISPOSE OF
REPORTS
Much of the data we use is confidential. Become familiar with the Student Information Release Policy published in class schedules. Most other systems also have restrictions.

REVIEW YOUR DATA Errors in programming can be completely destructive to your data. Although effort is made to test thoroughly, miscommunication of requirements or programming errors can occur. Check your data for validity. Please let us know when you suspect an error.

BACKUP YOUR DATA The work you perform locally at your personal computer is your responsibility. The computer center is willing to assist you in setting up methods to backup your data. A copy should be kept off-site for protection against fire or other such disaster when the information is particularly critical. The best alternative for maintaining a backup of the critical files on your workstation is to store those files on a server maintained in the computer center, where the files will be backed-up for you each night.

COPY LEGALLY AND
WITH CARE
Most software has legal restrictions. You are personally legally responsible. Use care in copying software. Many sites have been severely crippled by PC virus or other such destructive programs. By indiscriminately copying software from bulletin boards etc. you may introduce a virus which may lead to loss of your data and any others with whom you share.

LEARN HOW TO
RECOVER DATA
Learn how to STORE and RESTORE you data if you are backing up your own data. Learn WordPerfect recovery procedures or similar procedures in other software you use. If you have stored your data on one of the university servers simply contact the Help Desk (282-HELP)for assistance.

MAINTAIN A CLEAN
SET OF FILES
Purge unused or temporary files. Maintain well-organized directories on your workstation and clean out unused files on your HP3000 accounts.


Disasters in processing data come in many forms. A few result from: accidental deletion of files, purposeful deletion of files which are later discovered to be of value, deliberate wrongdoing, accidental introduction of a virus, hardware failure, power failure, water damage, fire destruction and many others. With a little planning most of these disasters can be averted. Good management brings good luck. Thank you for your assistance.