EnterApp

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Enterprise Applications
User Guide

University Directory

Overview

The Telecommunications University Directory system provides a means for tracking all faculty and staff telephone numbers, and their associated departments at Idaho State University. It also provides information showing interdepartmental relationships and personnel for each department.

Usage

To access the directory screens; select 'System Utilities' from the main Security/3000 menu. From the utilities menu select 'System Index Utilities (Quick Screen Menu)'. Next select option 4 - 'Phone Book Index (Lookup personnel phone numbers).

University Directory Main Menu

F1 - Dept

(Department Inquiry Screen) This subscreen allows lookup of Department information. There is information available on Sub Departments and on Personnel listed for a selected department.

F2 - Empl

(Employee Inquiry Screen) This subscreen allows lookup of a specific employee and shows the department they are employed under and their position at ISU.

F4 - Ref

This function refreshes the screen if a problem occurs.

F8 - Exit

Press this function key to exit the program and return to the select menu.

Department Inquiry Screen

F1 - Sub Dept

This function runs the Sub Department lookup screen if selected after a valid department is found. This sub screen shows Sub Departments if any for the Head Department on the Department Inquiry screen.

F2 - Personnel

This function runs the Department Personnel lookup screen if selected after a valid department is found. This sub screen shows all Personnel for the Head Department on the Department Inquiry screen.

F3 - Find

This function prompts for a department name or department key and displays the address and phone number and allows the client to proceed to the Sub Department lookup or Personnel lookup sub screens.

F4 - Ref

This function refreshes the screen if a problem occurs.

F5 - Employee

This function runs the Employee Inquiry screen if selected after a valid department is found. This sub screen shows a selected employee's department, position, work address and phone number.

F7 - Exit

This function exits the screen and returns to the select system.

F8 - Prev

This function returns to the previous screen (Directory Main Menu).

Employee Inquiry Screen

F3 - Find

This function prompts for the first three characters of an employee's last name and displays department, position, work address and phone number for the selected employee. If more than one employee has the same first three initials for their last name they are displayed one at a time alphabetically. Press the return or enter key to scroll through the records.

F4 - Ref

This function refreshes the screen if a problem occurs.

F5 - Department

This function runs the Department Inquiry screen if selected after a valid employee is found. This sub screen shows a selected department's, work address and phone number.

F7 - Exit

This function exits the screen and returns to the select system.

F8 - Prev

This function returns to the previous screen (Directory Main Menu).

University Faculty/Staff Directory is also available on the Campus Wide Information System (CWIS) and the ISU Home Page. To access choose Campus Information off of the main menu. A menu of options for lookup of Campus Telephone and E-Mail Directories will appear.