Promotion and Tenure File Letters
January 21, 2003
To: Faculty, College of Arts and Sciences
From: James R. Pratt, Dean, College of Arts and Sciences
Re: Guidelines for external review letters for promotion and tenure
he following guidelines for the solicitation and use of external review letters in the evaluation of faculty for promotion and tenure have been approved by the College’s department chairs and by my office. Departments should revise departmental procedures accordingly, so that these guidelines can be in place for promotion and tenure reviews to be undertaken beginning in the 2003-2004 academic year.
In implementing guidelines on outside review, we need to take into account the differing expectations and needs of the various disciplines and programs we have in the College. Departments should have a great deal of flexibility in adapting guidelines to their particular needs.
- s early as possible before the tenure and/or promotion semester, the faculty member to be considered will submit a list of three-to-four people he or she would like the department chair to contact as external reviewers.
- The chair, in consultation with appropriate department faculty, will also put together a list of three-to-four people who could serve as outside reviewers of the candidate for promotion and/or tenure.
- The candidate and the chair will discuss the two lists to make sure there is no reason why any person named on either list would be unsuitable as an outside reviewer.
- The candidate will give the chair a current curriculum vitae to be sent to outside reviewers
- The chair, in consultation with the tenure and/or promotion committee (or other appropriate faculty), will select a total of at least three people (selected from both lists) from whom external reviews will then be solicited.
- Three completed external reviews will be the required minimum for each tenure and/or promotion decision.