Cope Minutes
May 21 , 2001
COPE TRANSITION MEETING
May 21, 2001
Board Members
Outgoing: Cheryl Anderson, Jim Fullerton, Christy Lauer, and Leslie McGovern
Continuing: Diana Guerrero, Michelle Klar, Teena Rhoads
New: John Batacan, Troy Kase, Donna Hillard, Laura McKinlay
1. Review and Suggestions on Bylaws: Discussion of changing number of Board members from the four areas to represent the number of employees in that given area. Suggested to re-evaluate the representation every three years. Recommended moving Article IV (Amendments of Bylaws) to the end of the bylaw document. Also suggested to include electronic meetings as a way of conducting special meetings between board members.
2. Budget: Must request in writing to Ken Prolo at the end of every fiscal year to carry any remaining money into the next year.
$3187 given each year
$4250 carry over from 2000-2001
$7537
3. Activities:
Ongoing: Professional development funding ($300/year per employee), representation on ISU committees, President Bowen's weekly staff meetings, HR special projects, Brochure, website, CPR certification, professional development workshops, First Aid kits, newsletter
Fall: Coffee hour, Homecoming Parade
Spring: Recognition Luncheon, Testify with Legislature, Elections, Transition Retreat
4. New Ideas: COPE logo for centennial year, Centennial Ball, bring in a speaker for campus, give out new brochure at HR orientation starting in Fall, mail brochures to other COPE members in Fall.
COPE Minutes
May 21, 2001
In Attendance: Jim Fullerton, Leslie McGovern, Cheryl Anderson, Teena Rhoads, Diana Guerrero, John Batacan, Donna Hillard, Troy Kase, Michelle Klar, and Laura McKinlay
Excused: Christy Lauer
Minutes for March were approved as corrected
Officer's reports:
Christy Lauer reported via Jim Fullerton that a request has been submitted to Ken Prolo to carry over $4250 from 2000-2001 into next fiscal year. The carry over must be requested at the end of every fiscal year.
Jim reported on the last President staff meeting. The University is looking at creating a University Club, Presidential Interns were picked, and architects for the Rendevous Bldg were present.
Cheryl reported on President Staff meeting from 4/31/01.
Old/New Business:
Discussion and evaluation of luncheon. Programs at each plate were appreciated. Had enough plates for everyone who attended, extras are not factored in by catering.
Jim reported on consulting with HR on changes to State Board Personnel manual.
CUPA survey data-HR has the high level administrative data, now will also have mid level positions. COPE president invited to help establish where ISU employees fit for comparisons.
Elections: Nominated President, Teena Rhoads-Approved
Nominated Vice President, Donna Hillard- Approved
Teena Rhoads appointed Michelle Klar to be secretary/treasurer
Discussion of working with CEC to do a joint Centennial Ball sometime between November 2001-February 2002. Important to include Denise Bowen, Director of Centennial Celebration, in planning. Teena will contact Nora Gotfredson and new CEC president to start planning during summer months.