Cope Minutes
April 11 , 2001
In Attendance: Jim Fullerton, Christy Lauer, Michelle Klar, Teena Rhoads, Cheryl Anderson, Leslie McGovern
Excused: Diana Guerrero
Minutes for March's meeting were approved.
Officer's reports:
Christy Lauer reported that net cash is approximately $4,500. Christy has sent a letter to Ken Prolo, requesting the carryover of unspent funds. She will complete a budget for COPE as well.
Committee reports:
There were no committee reports.
Old/New Business:
Teena distributed a final draft copy of the membership brochure. It was approved for printing and distribution at the luncheon.
Teena reported the election results. Laura McKinlay, Donna Hillard, Troy Kase and John Batacan will be new board members. Teena will contact them and election results will be announced at the luncheon.
The Leadership workshop had 25 attending; the Stress workshop had 15. CEC forwarded a request that future workshops be available through distance learning for the Twin Falls and Idaho Falls campus. The board agreed to look into this for the future.
Luncheon details were finalized. It was decided to raffle off the table centerpieces by placing a sticker on the back of a program at each table. Teena and Christy will man the table at the door to verify meal information; Jim and Michelle have finalized gifts and Diana turned in certifications to Jim. Jim will finalize the agenda and program and Cheryl will arrange for music. All members will arrive early to assist in the set-up.
CEC/COPE Centennial event project needs volunteers to work on the ball for next winter. Also, it was suggested that we pursue inviting a national speaker for a professional development workshop.
David Miller has offered to discuss the CUPA-HR study with the COPE board. Jim will suggest that this be done at the next meeting.
Christy noted that the bylaws may need to be more explanatory concerning the board composition in relation to membership. Currently, Academic Support has two board members and 154 members; Student Services has two board members and 63 members; Auxiliary Services has one board member and 50 members; Financial Services has one board member and 20 members. Christy suggested defining the number of board members based upon constituencies - for example; any group of more than 100 members would have three board members; any group that had 50-100 members would have two board members; and any group with less than 50 members would have one board member. This would limit the board size to no more than 12 and would allow some consistency in representation among the groups.
The next Board meeting and new members' orientation is scheduled for May 21, 12:00-4:00, at the College of Technology, with lunch supplied by Culinary Arts. Each board member needs to be prepared to discuss the committees they served on and any board position they held.