Important Information on Reconciling and Approving Wells Fargo and Bank of America P-card Transactions

Please remember that you may have P-card charges to reconcile/approve in both the Wells Fargo CCER and Bank of America Works systems through the middle of February 2013. Even if you have already started using your new Bank of America P-card it is important that you continue to reconcile and approve the purchases that you processed using your old Wells Fargo P-card. The two systems are completely separated so reconciling/approving in both systems will be necessary until you are sure that all purchases/credits have charged through the Wells Fargo banking system. The Wells Fargo system will stay active until the middle of February 2013 so please check to ensure that you do not have transactions, such as credits for returns, in that system through the middle of February 2013. The new Bank of America P-card system is designed so that you should be reconciling/approving the purchases you have made using your Bank of America P-card on a weekly basis. For your convenience, when monitoring these charges in your account indexes, ISU has assigned a new document code to the Bank of America P-card transactions. The new document code will begin with BA. The first week’s transaction document code is BA000001. The Wells Fargo document code will continue to be WF; October’s document number was WF000048. The reconciling deadlines on the Wells Fargo system are listed below. Please contact Diane MacLerran at ext 3931 or macldian@isu.edu or Ann Merkley at ext 3112 or merkmarg@isu.edu if you have any questions. November 2012 charges brought into Banner Finance in December: Reconciliation in CCER by 12/07/2012 Approval Period in CCER by 12/10/2012 Process in CCER closed and unavailable for input 12/11/2012 December 2012 charges brought into Banner Finance in January: Reconciliation in CCER by 1/09/2013 Approval Period in CCER by 1/12/2013 Process in CCER closed and unavailable for input 1/13/2013 January 2013 charges brought into Banner Finance in February: Reconciliation in CCER by 2/08/2013 Approval Period in CCER by 2/12/2013 Process in CCER closed and unavailable for input 2/12/2013