Listed below are the dates that P-card transactions need to be reconciled and approved by within the Wells Fargo P-card CCER system each month for the Spring 2012 semester. Please remember that P-card charges that are not reconciled will be charged to the default index number that you have attached to your P-card. The agreement ISU has with Wells Fargo Bank for P-card usage requires that ISU has to pay Wells Fargo for all P-card charges each month regardless of whether they are disputed or even fraudulent charges. If there are errors they have to be resolved after the fact and the credit will be in the following month. Any credits against a card will then also need to be reconciled so that the net transactions zero out. For this reason all charges are brought into ISU’s system monthly and processed against the index numbers, even if the transaction has not been reconciled within the CCER system. A new expense account code of 7898 has been set up for you to use for fraudulent and disputed charges so that you can easily identify them within your index codes. Use this code for both the charge and correcting credit. The Wells Fargo P-card CCER system is a web based system and can be accessed from off campus. Once access has been established with the Department of Purchasing, the reconciliation process can take place from any computer you have set up for Web access into ISU BengalWeb. ISU has set up a link to the CCER system on BengalWeb under both the Purchasing and Employee tab. We have also set up a listing of Expense Account Codes that you can refer to on BengalWeb on the Finance, Purchasing and Employee tab. The reconciling deadlines for the Spring 2012 semester are listed below. Thank you for your help in this process and have a good semester! Please contact Diane MacLerran at ext 3931 or macldian@isu.edu or Ann Merkley at ext 3112 or merkmarg@isu.edu if you have any questions. January 2012 charges brought into Banner Finance in February: Reconciliation in CCER by 2/07/2012 Approval Period in CCER by 2/10/2012 Process in CCER closed and unavailable for input 2/11/2012 February 2012 charges brought into Banner Finance in March: Reconciliation in CCER by 03/07/2012 Approval Period in CCER by 03/10/2012 Process in CCER closed and unavailable for input 03/11/2012 March 2012 charges brought into Banner Finance in April: Reconciliation in CCER by 04/09/2012 Approval Period in CCER by 04/12/2012 Process in CCER closed and unavailable for input 04/13/2011 April 2012 charges brought into Banner Finance in May: Reconciliation in CCER by 05/07/2012 Approval Period in CCER by 05/10/2012 Process in CCER closed and unavailable for input 05/11/2012 May 2012 charges brought into Banner Finance in June: Reconciliation in CCER by 06/07/2012 Approval Period in CCER by 06/10/2012 Process in CCER closed and unavailable for input 06/11/2012